36C25625R0084 629-25-100 SOW 03262025 .docx

New Design Build Emergency Shoring and Repairs Staff and Patient/Visitor Parking Garages

Department of Veterans Affairs

Performance Work Statement Project #629-25-100

Emergency Design/Build Shoring and Repairs of Parking Garages of the Southeast Louisiana Veterans Healthcare New Orleans, Louisiana Department of Veterans Affairs

Last Updated: March 19, 2025

Project Title

Design Build Emergency Shoring and Repairs Staff and Patient/Visitor Parking Garages

1. General Information

The Southeast Louisiana Veterans Health Care System (SLVHCS) seeks to establish a design and build for Emergency Shoring and Repairs to be made to the Patient and Staff Parking Garages at the New Orleans VAMC. There was an assessment conducted on the parking garages the week of December 9, 2024. During the assessment the vendor observed and recorded significant deficiencies such as deterioration of concrete floors including, scaling, and spalls, or structural deficiencies that required immediate action. The contractor shall adhere to all directives and requirements as specified per this statement of work. All work will occur at 2400 Canal St. New Orleans, LA 70119 Staff and Patient/Visitor Parking Garages.

A. Bldg. 04 – Staff Parking Garage is located east of South Rocheblave Street, between Canal Street and Tulane Avenue with approximately 1,165 parking spaces on seven levels and built circa 2016. The facility functions using a 3-bay wide single helix design with 2-way traffic, 90-degree parking stalls and is constructed using a precast concrete structural system with a square footage of approximately 395,000 square feet of parking, with no-levels below grade and an adjacent 2,600 square feet concrete sanitary tank.

B. Bldg. 05 – Patient/Visitor Parking Garage is located west of South Galvez Street, between Canal Street and Tulane Avenue with approximately 1,100 parking spaces on seven levels and built circa 2016. The facility functions using a 3-bay wide single helix design with 2-way traffic, 90-degree parking stalls and is constructed using a precast concrete structural system with a square footage of approximately 395,500 square feet of parking, with no-levels below grade and an adjacent 7,000 square feet concrete process tank.

2. Project Background

2.1.1. During an assessment of the patient garage (building L) on December 9, 2024, the contractor observed one double-tee with cracks through full thickness of both stems and extended through the flange perpendicular to the span of the double-tee on the 7th floor deck. The surface of the underside of the double-tee flange was vertically offset by approximately 1/16”. The top side of this double-tee also appear to have settled as observed by the failure of the joint sealant and visible vertical offset of floor surfaces. We have concrete spalling, cracking, core cut through reinforced bar on columns, broken shear transfer connectors, and damaged barrier cables serving as a guard rail. The vendor recorded spalling occurring in several locations throughout both parking garages as a potential hazard. During the assessment the vendor also noticed deterioration of joint sealant, exterior of Patient Garage cracking on wall panels, and crawl space showing a lot of moisture below the 1st floor ramp.

3. Design & Build Scope of Work

3.1.1. The goal of this project is to capture the following requirments and repairs. The contractor shall provide design/build, shoring, and repairs of the parking garages that will be specifically in the SOW at location New Orleans Veterans Affairs, 2400 Canal Street New Orleans, LA. 70119. Accorording to the assesemnt report shoring will be needed to make safe repairs. The contractor shall design construction/repairs not to impede patient care and properly plan the phasing aspect of this project and maintaining the operation of both garages. The Contractor shall provide all labor, supervision and resources required to achieve the following.

3.1.2. The contractor shall conduct design/build services for the shoring of the parking garage listed

· Patient/Visitor Parking

a. Level 7: One (1) double-tee with cracks through full thickness of both stems. The double-tee is located on the roof level near the south stair tower. The crack was measured to be up to 0.07” wide. The crack also extended through the flange perpendicular to the span of the double-tee. The surface of the underside of the double-tee flange was vertically offset by approximately 1/16”. The top side of this double-tee also appear to have settled as observed by the failure of the joint sealant and visible vertical offset of floor surfaces. Delaminated/spalling concrete identified on the 7th floor.

b. Level 5: Location where there was spalling that looks loose and is a fall hazard. There is also cracking in multiple locations on the 5th floor garage.

c. All Levels: Identified sealant deterioration throughout the garage. These sealants need to be replaced to avoid further concrete deterioration.

d. Design and install temporary barriers, barricades, and signage (to include safety, information, and directional) for vehicular and pedestrian traffic (not limited to lane closures, parking space closures, pedestrian walkways, landings, building entrances/exits, and others) as required due to installation of temporary shoring.

3.1.3. The contractor shall conduct design/build service for the repairs of the 5th floor of Staff Parking to include areas that has been identified in the final assessment report such as: broken shear transfer connetors, sealant deteriation, and damaged barrier cables.

· Staff Parking

a. Level 5: Repair Core-cut through a reinforced bar of the column.

b. Certain Levels: Identified broken shear transfer connectors throughout the staff parking garage. There were a total of 8 joints with broken connectors.

c. All levels: Identified sealant deterioration throughout the garage. These sealants need to be replaced to avoid further concrete deterioration.

d. Certain Levels: Damaged barrier cables serving as a guard rail will need to be repaired.

3.1.4. The design shall be in accordance with and capture the following requirements:

a) Design Development (DD): The DB Contractor shall develop 65%, and 100% (Final) plans and specifications for review and approval by the VA. Verify all dimensions and equipment requirements.

b) The design documents shall incorporate proper construction phasing of work where required within the project period of performance.

c) Design drawings shall include all demolition and new work in sufficient detail to provide for a thorough review by the VA.

d) Design submission shall include equipment catalog cutsheets and performance data. The final design documents shall be stamped by a registered Professional Engineer for each discipline.

e) Design shall include all site investigation, site survey, measurements, calculations, and testing for documents to construct the subject project.

3.1.5. Design shall be in accordance with the VA Master Specifications and the following provided specifications with this solicitation and shall become a part of this contract and design documents. The Design Build Contractor shall develop all other applicable project specifications.

3.1.6. The Contractor shall deliver the requirements as specified in this statement of work. The Contractor for this design/build shall provide all necessary investigation, verification of as-built conditions, development of specifications, development of cost estimates, development of construction documents, and contract administration for the execution of the project referenced above. The contractor shall review all product submittals for construction plan compliance, offer recommendations to the VA concerning all submittals, conduct site visits, review requests for information (RFI), maintain and produce accurate post construction documents for submission to the VA.

3.1.7. This design shall include all site development services and construction services necessary to complete the improvement tasks described herein.

3.2. Performance Period: Work shall begin no more than (ten) calendar days after notice of award. Once a Notice-to-Proceed (NTP) is issued the Contractor shall complete all designs within 60 calendar days. Contractor shall complete the Construction phases of the project with 90 calendar days. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

3D View of Staff Parking Garage

3D View Patient Parking Garage

4. DESIGN DELIVERABLE REQUIREMENTS:

4.1. Design Submissions – Statement of Task:

4.1.1. 65% Design Development (DD)

4.1.2. 100% Construction Documents (CD)

a) Note 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

b) Note 2: The VA staff shall have 7 calendar days to review and coordinate each design submission.

4.2. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include DB Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy and PDF format.

4.3. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations. Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list on what outstanding data or feedback is required from the VA. Provide one hard copy and PDF format of the Design Analysis.

4.4. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that the 65% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items shall be missing from this submission.

4.5. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for construction.

4.6. Drawings & Specifications: ALL ENGINEERS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide three 17”x22” size C sets of final construction drawings. Provide two set of final fully edited specifications, printed on both sides of the paper. Drawings and specifications to indicate accepted deductive bid alternates and any phasing requirements. Provide one CD electronic copy of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section.

5. Definitions Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

Contractor (A/E, Architect Engineer): This term, as used herein, refers to the Contractor (A/E, Architect Engineer) under this contract or the FFP team.

National Electric Code (NEC) National Fire Protection Association (NFPA) American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) American Society of Mechanical Engineers (ASME) American Society of Safety Engineers (ASSE) Occupational Safety and Health Administration (OSHA) American Society for Testing and Materials (ASTM) Veterans Affairs (VA) The Joint Commission (TJC) Construction Documents (CD) Design Development Documents (DD) Schematic Design Documents (SD)

6. Hours of Work

6.1.1. Normal operational hours for the VA facilities are from 7:30am. – 4:00 pm, Monday through Friday, exclusive of Federal Holidays unless stated differently elsewhere. No work will be performed during Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; however, due to the nature of the circumstances, please anticipate 50% of the work to be conducted after hours or holidays. The Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular workdays at no additional cost to the facility. Authorization shall be at the discretion of the COR.

The following federal holidays are observed:

Christmas Day Juneteenth National Independence Day

6.1.2. Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

7. Contract Award Meeting

7.1.1. The Contractor (A/E, Architect Engineer) shall commence work only when the Contracting Officer (CO) has conducted a “kick-off” meeting and a Notice to Proceed has been issued.

8. General Requirements

8.1.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

8.1.2. The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision.

8.1.3. For every task the Contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and associated sub-milestone dates. The Contractor subtask structure shall be reflected in the technical proposal and detailed work plan.

8.1.4. The construction phase of the project will be executed in accordance with the final VA approved approved construction drawings, but is subject to the availability of funds.

8.1.5. All designs developed under this contract shall adhere to the current editions of the following: NFPA, NEC, ASHRAE, TJC, ASME, ANSI, OSHA, ASTM, ASSE or as otherwise noted the Master VA Specifications and VA Directives.

8.2. Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

8.3. Government Furnished Material. The Government will not provide any materials to the Contractor.

8.4. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. Utilities specified above will be furnished at no cost to the Contractor.

8.5. MANAGEMENT. The Contractor shall manage the total work effort associated with the operations, maintenance, repair and all other services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintain records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

8.6. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and complete work requirements within the specified time limits and in conformance with the quality standards established here in. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and within four (4) hours after regular working hours

8.7. Work Schedule. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

8.8. Project Schedule: The contractor shall submit a Gantt chart no later than 10 days after the Notice to Proceed. The Gantt chart shall contain the following:

a) Baseline schedule

b) All tasks

c) Milestones

d) Critical path

8.8.1. The contractor shall submit an updated Gantt chart (status report) every two weeks on Fridays by 9am (or 1 hour prior to any scheduled recurring meetings between the contractor and COR) to be reviewed by the COR.

8.8.2. The updated Gantt chart shall contain the following:

a) Original baseline, unless changed by a contract modification.

b) Current Status

c) Projected date changes to all tasks

d) Milestones

e) Critical path

9. CONSTRUCTION SUBMITTAL REQUIREMENTS:

9.1. Submittals:

9.1.1. Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

10. HAZARDOUS MATERIAL REPORTING:

10.1.1 The Contractor shall maintain hazardous inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed.

10.1.2. Hazardous Materials Inventories, Material Safety Data Sheets and Material Quantities used shall be submitted to the COR for approval.

10.1.3. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761.

10.1.4. The contractor shall conduct all research and provide all resources required to ensure a smooth transition from the incumbent maintenance and monitoring contractor, in accordance with the contract requirements should this occur.

11. Travel

11.1.1. The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

12. Government Responsibilities

12.1.1. The Government shall provide access to the facilities as necessary for maintenance and service calls and responses to commence. The VA Engineering, Safety or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

12.1.2. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

13. Documentation & Reports:

13.1.1. The Contractor shall fully outline all tasks completed, including a checklist for the initial assessment as well as the overall inspection requirements. An acceptable service report should be signed by the technicians who performed the work with the VA personnel signature to certify the work was completed at the point of the work.

14. INSTALLATION

a) The system shall be installed, operational, and commissioned no later than eighteen months from the Notice to Proceed.

b) All equipment must be installed according to the manufacturer’s instructions.

c) If there is an operational conflict with installation, night or weekend installation may be required. The contractor and COR must both agree to the extended hours without any additional costs to the government.

d) The contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

e) There shall be no smoking on the SLVHCS property.

15. INSPECTION AND ACCEPTANCE

a) The Contractor shall conduct a joint inspection with the COR upon delivery and upon installation of equipment.

b) Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

c) The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

· NOTE: A set of drawings shall be submitted as a part of the deliverables package and based off of the assessment indicating the repairs in each parking garage (patient & staff).

The report should clearly outline all items addressed and should include but not be limited to:

1. Executive Summary

2. Scope

3. Supporting Documentation (Graphs & Pictures)

4. Reports

5. Observations while on site (Cleaning, maintain work area free from debris and unsafe conditions)

6. Recommendations/Conclusions

16. Replacement Services

16.1.1. Contractor shall maintain the cleanliness of the parking garages without introducing any contaminants or causing any damage to the structure.

16.1.2. Contractor shall submit assessments, reports and any other documentation to the COR.

16.1.3. Contractor shall complete this work with minimal interruptions to patient and employee parking. Any interruptions must be coordinated with the COR two (2) days prior to work start.

17. Conformance Standards:

17.1.1. All services provided under this contract must be performed in conformance with Occupational Safety and Health Administration (OSHA) standards, design configurations, National Fire Protection Association (NFPA) guidelines, Veteran Health Administration (VHA) guidelines.

18. Contractor Personnel Requirements

18.1.1. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s).

18.1.2. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the VA/Veterans Health Administration (VHA).

18.1.3. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

18.1.4. Uniforms. The contractor shall require all employees, including supervisors, to wear distinctive uniforms or clothing for easy identification, and assure that every employee is in uniform, or clothing no later than the time specified by the COR, or otherwise no later than ten (10) working days from the date an employee first enters on duty. The uniform or clothing shall have the contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram.

18.1.5. Smoking Employees are strictly prohibited from smoking anywhere in medical center buildings.

18.1.6. Supervision of Employees: The contractor shall be responsible for all means, methods, techniques, sequences, and procedures, and for coordinating all portions of the work under the contract except where otherwise specified in the contract documents. The contractor shall, at all times, enforce strict discipline and good order among the workers, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her.

19. Protection of Person and Property

19.1.1. The contractor expressly undertakes’, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property, including Medical Center employees and property and its own.

19.1.1. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

19.1.3 The contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

19.1.2. In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the contractor's discretion, to prevent such threatened loss or injury. Also, should the contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined by mutual agreement.

20. Security Requirement

20.1.1. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

20.1.2. Physical Security & Safety Requirements:

20.1.3. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

20.1.4. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

20.1.5. The Contractor and their personnel shall wear visible identification at all times while they are on the premises. The contractor shall sign in the VA Police services prior to beginning work each workday.

20.1.6. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

20.1.7. Smoking is prohibited inside/outside any building other than the designated smoking areas.

20.1.8. Possession of weapons is prohibited.

20.1.9. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

21. Compliance with Applicable Laws/Regulations

21.1.1 The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

21.1.2 As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance Terms"), the Government reserves the right to incorporate such Additional Compliance Terms into this Agreement. The Contractor hereby acknowledges and agrees that such Additional Compliance Terms shall become part of this agreement. The Government shall provide the Contractor with prior written notice regarding the date by which the Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the Government terminates this agreement because of the Contractor's failure to comply with Additional Compliance Terms by the Compliance Date, the Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

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