629-25-100 Phase 1 RFI Register 05212025.docx
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- Solicitation number
- 36C25625R0084
About this file
This document is a Request for Information (RFI) register for a Design-Build project involving temporary shoring and safety measures for parking garages at the Southeast Louisiana Veterans Healthcare System in New Orleans. The project (Solicitation #36C25625R0084) is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a construction cost range between $100,000 and $250,000. The tentative RFP issuance date is 04/28/2025, with first-phase proposals due approximately 30 calendar days later on or around 05/28/2025.
The RFI document contains 41 detailed questions and answers covering project specifics, including work scope, sealant requirements, shoring specifications, permitting, insurance, and proposal submission guidelines. Key project details include a 150-calendar-day contract performance period, work at 2400 Canal Street, New Orleans, and requirements for contractors to partner with an Architect-Engineer (A/E) to produce architectural plans and specifications for VA approval. Contractors must be verified in the SBA VetCert database, registered in SAM, and meet the NAICS Code 236220 small business size standard of $45M.
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629-25-100 Phase 1 RFI Register
| 1. Will additional access time be allowed after the job walk to survey and quantify the repairs? |
| No |
| 2. The site visit will generate additional questions. Will another RFI period be allowed for the pricing phase? |
| Yes |
| 3. Will this work be limited to the scope of work document or will it encompass work listed in the previous report? Some repairs in the report are not in the SOW. |
| This work will be limited to the work listed in the SOW. |
| 4. The SOW calls for sealant replacement. Is this limited to all joint sealants, vertical and horizontal or does it refer to horizontal slab sealants? If it is horizontal slab sealants is it for a siloxane type or urethane traffic coating such as Neogard or Mapei? |
| Please refer to the SOW for locations of sealant to be applied. Refer to the VA Master Construction Specifications for the types of sealants to be applied to vertical and horizontal joints. |
| 5. The documents state the allowable work hours. If traffic is to be maintained it might be more productive and cheaper to do some of the work at night. Would this be allowed? |
| Yes, Per our General Design Specification, the contractor shall phase and plan work accordingly, including but not limited to performing work outside of normal operating hours, weekends, holiday’s , and shift work. |
| 6. What is the purpose for the shoring? Does the shoring require an engineers stamp? |
| The shoring is for already damaged structure and to secure the safety of patients and workers during the repairs. Yes, shoring will require engineering design and architecture/engineer stamp. |
| 7. Has there been a design analysis to determine the root cause of the cracks and spalls as well as other repairs? If not, are contractors supposed to provide such an analysis? Without understanding why the failures occurred we can’t design proper repairs. |
| There was no root cause given in the report; however, the assessment reports recommended select demolition to determine the cause. Refer to the Staff and Patient/Visitor Structural Condition Assessment Report for further details. |
| 8. PV garage, will the bearing pads be replaced at the double T that is to be repaired. Wil the location be provided? Report states there are multiple sections that have similar, but smaller cracks. Will roof slab be levelled out ? |
| Please refer to the SOW and condition reports provide for locations. |
| 9. PV garage , L5, how many locations of loose concrete are there? Are they to be repaired? |
| Please refer to the SOW |
| 10. Deteriorated sealant. IS this joint or surface sealant? |
| Refer to the VA Master Construction Specifications for the types of sealants to be applied to vertical and horizontal joints. |
| 11. SP, does the core repair require the infioll of hole or repair of the reinforcing rod also? |
| Make repairs in accordance to VA’s design specifications and industry standards. |
| 12. How many barrier cables are damaged? What is the extent of the damage? |
| Locations of the barrier cables has been listed in both condition reports. |
| 13. What is the allowable fee for the Structural Engineer per the FAR? |
| 6% statutory fee limitation doesn’t apply to design/build contracts |
| 14. What is the allowable fee for the Architect per the FAR? |
| 6% statutory fee limitation doesn’t apply to design/build contracts |
15. Will the Contractor also need to partner with an Architect to provide Architectural drawings or will we be allowed to only have to provide shop drawings from the Structural Engineer?
Yes.
16. Would a contractor be allowed to partner with Martin/Martin Inc., who performed the garage assessments, for their A/E designers?
No. This presents a conflict of interest and a competitive advantage.
17. Will Errors and Omission Insurance be required from the General Contractor?
Yes
18. Can the General Contractor just be listed as an additional insured on the A/E’s existing Errors and Omissions Insurance policy?
Yes
19. Worst case scenario, the parking garages collapse, what is the total value of the garages that would need to be insured?
Please refer to a cost estimator such as RS Means to estimate the value.
20. Will any of this work have to be performed after hours or weekends Per our General Design Specification, the contractor shall phase and plan work accordingly, including but not limited to performing work outside of normal operating hours, weekends, holiday’s , and shift work.
| 21. Will this project be done in phases? |
| Phases of the project will be determined by the AE Design. |
22. Will each phase have to be fully completed before moving to the next or can some phases be completed simultaneously?
Phases of the project will be determined by the AE Design.
23. Will the contractor be required to raise any level of the parking garages before installing shoring?
This will be determined during the design phase of the project.
24. Does all of the weight of the garages transfer from the top floor down to the bottom floors or are the floors independent of the columns and only bear their own weight plus live loads that are on them?
Please refer to any As-Built/drawings to determine the information.
25. Will there be any ICRA requirements for this project?
Yes, we will use the ICRA to determine if the type of work will be LOW, Medium, High, or Highest Risk during the repairs.
26. Who manufactured and installed the precast floor panels?
Desman Associates is the DOR and Tindall is the precast company.
27. Will the contractor be responsible for any permits?
Yes, the contractor will be responsible for obtaining any permits needed to perform task related to this project.
28. Will the VA have the space cleared out before the contractor begins construction so there is no obstruction from our work?
Please refer to the SOW section 3, Design /Build Scope of Work.
29. Will the VA provide the existing AutoCAD drawings for the contractor’s A/E to work off of?
PDF files are available.
30. Will the VA provide us with any and all load calculations on the existing floors of the parking garages?
Please refer to drawings.
31. On page 5 of the assessment report it is recommended that Temporary shoring will need to be installed to perform the select demolition to investigate the cause of the cracks.
Please confirm this project is to provide the shoring only and not the investigative demolition or repair?
This project is to provide shoring and repairs listed in the SOW.
32. Will all of the repairs be contracted out under a different solicitation?
No. All repairs under this SOW will be 1 contract.
33. How long does the VA anticipate the shoring having to stay in place before the repairs are finished and the shoring can be removed?
Please refer to the Period of Performance in the SOW.
34. In Phase II will the contractor provide a price to install the shoring for a set period of time and then provide a monthly price for any period of time that the shoring has to stay in place beyond the initial set period?
Please provide pricing of materials and labor whole project.
35. For Phase I Submittal Factor 3 Past Performance, does the contractor just need to include a copy of the Exhibit A(s) to satisfy the requirements listed under Submission Criteria or is there more that needs to be included?
Completed Exhibit As will stratify the factor 3 requirement.
36. For Phase I Factor 3 Past Performance, can we include 5 projects that we completed as a prime contractor and 5 projects that our A/E completed as a designer for a total of 10 projects?
Yes. If applicable to your firm, please take all necessary steps to ensure your proposal adheres to the specified page limitations.
37. For Phase I proposals do we need to include a signed 1442 and/or Amendments?
No – the signed 1442 is only applicable toward the pricing phase of this acquisition.
38. For Phase I proposals do we need to include a signed Limitations of Subcontracting?
No – This is a phase 2 requirement.
39. For Phase I proposals do we need to include our EMR Form and OSHA Logs?
No – this is a phase 2 requirement.
40. For Phase I proposals do we need to include Exhibit E Surety Form?
No – this is a phase 2 requirement.
41. If any of the answers to questions 37 – 40 is yes, please clarify which Factor these items need to be placed in?
NA
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