36C24923R0046-A0003.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(Such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0003 596-23-5821-0002 596A4-19-108

90C

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

To all Offerors/Bidders

36C24923R0046

02-08-2023

X

X X

April 12, 2023

X 1

The purpose of this amendment is to add Government response to additional RFI’s and extend the proposal due date from April 5, 2023, to April 12, 2023

****SEE ATTACHED REVISED RFI RESPONSES****

Addendum 0002 – Replace Flooring & Exam Room Doors in ED Suite Lexington, Kentucky

REPLACE FLOORING & EXAM ROOM DOORS IN ED SUITE

PROJECT FOR THE

TROY BOWLING LEXINGTON VA MEDICAL CENTER

PROJECT NUMBER: 596A4-19-108

UPDATED SPECIFICATIONS AND DRAWINGS WITH EXPLANATION OF REVISIONS

QUESTIONS AND ANSWERS (RFIs)

TO SOLICITATION NUMBER

36C24923R0046

QUESTIONS AND ANSWERS

RFI 001 Question:

1. RFP evaluation sub-factor 2a states that offerors are to submit a Gantt chart schedule that is broken down into a schedule of values. Since bidding contractors often don’t receive pricing from vendors until just before the proposal due date and time it is difficult to include accurate cost values into a schedule and then print and incorporate into our proposal submission as hard copy accurately. For this reason, it is Impossible that the final bid value will match the proposal schedule values. By including values in the schedule, it also results in pricing information being included in the technical volume of the proposal. Typically, pricing information should be included in only the price volume of the proposal rather than the technical volume since source selection board reviewers should not be influenced by price factors until they have reviewed the technical data independently. Would the government consider eliminating the cost loading requirement and only provide the work activities on the schedule? Bidders can still provide price detail breakouts in their price proposal volume if necessary.

Gantt charts should be submitted without a schedule of values.

2. RFP Factor 3 – Past Performance –requires offerors to submit PPQ’s from clients directly to the Contracting Officer. Since many federal Contracting Officer’s refuse to complete PPQ’s and tell us that they have already completed a CPAR’s, can the CPAR evaluation be submitted in lieu of the PPQ if it is an applicable federal project? We often have a difficult time getting the client to complete PPQ’s over and over again for the same project when a CPAR has already been completed and entered into the federal system since they believe this to be redundant. We also find that the client has often left their position through retirement or transfer and is no longer with the agency.

CPARS are acceptable in lieu of PPQ.

3. If CPARS are acceptable, may they be emailed directly to the Contracting Officer by (ADD DUE DATE OF PPQ’S FROM RFP) or to be included as an addendum that does not count against the page requirement in the final proposal.

CPARS may be emailed directly to the CO.

4. Spec 01 35 26.1.9.B states that monthly inspections are required by a third-party Certified Safety Professional (CSP). Are these monthly inspections required?

Monthly inspections by a third-party Certified Safety Professional are required.

5. If the monthly inspections are required, can they be performed by our Corporate Safety Officer?

Spec 01 35 26 subsection 1.9B states in part “The CSP [Certified Safety Professional] or CSHT [Certified Construction Safety and Health Technician] can be a corporate safety professional or independently contracted.”

RFI 002 Question:

Q1: General Requirements in the specifications states there is an alternate:

ALTERNATE NO.1: BASE BID except delete metal trim detail 2/AE501.Period performance 215 days. However, this alternate is not stated on the RFP. Do we need to provide an alternate to delete metal trim?

Answer: Reference to Alternate #1 has been remove as a part of Addendum #1.

Q2: The scale on the plans is not correct. The plan views denote a scale of 1/8” = 1’ however, it appears to be closer to 1/32” =1’. Please provide corrected plans.

Answer: The scale is as noted when documents are printed on 30x42 paper (Arch E1).

RFI 003 Question:

Q1 and Q2: The top two doors in the Door Schedule on sheet AE601 are No. E- C132E and E-C132G. Is there any work associated with these doors? If there is work associated with doors E-C132E and E-C132G, where are these doors located in the drawings?

Answer: These doors are existing and have no work within this Contract. Doors have been removed as a part of Addendum #1.

Q3 and Q4: General Note C on sheet AD101 says that all rooms are welded sheet flooring UNO. There do not appear to be any notes indicating another type of flooring in any rooms. Are all bidders to assume that the existing flooring in all rooms, including restrooms and shower rooms are welded sheet flooring? If there is another type of flooring to be removed, please provide type and locations.

Answer: Bidders are to assume rooms are welded sheet flooring unless noted otherwise. Restrooms have sheet vinyl floor and integral base.

Q5 and Q6: General Note D on sheet AD101 says to remove all finish flooring, mastic and setting bed to subfloor. Setting bed is typical referring to hard tile floors which are set in a mud bed. Are any of the existing floors to be removed tile with a mud bed? If no mud beds existing, please clarify what “setting bed” is referred to in note D on sheet AD101.

Answer: Reference to the setting bed has been removed as a part of Addendum #1.

Q7 and Q8: With replacement of the sliding aluminum doors, will any drywall patching be required around the inside and outside of each opening? If so, will that require painting inside and outside of each opening from corner of walls to corner of walls?

Answer: The existing opening is to be reused. If damage to adjacent surfaces occurs as a result of construction activity, the Contractor will need to patch and paint to achieve a quality end product.

RFI 004 Question:

Q1: General note D on sheet AE101 calls for all caulk and sealant to be fire/flame rated per fire caulking standards. This project appears to only include replacement of existing sliding doors/frames and floor replacement. What caulking is this note referring to?

Answer: General Note D calls for sealant with a flame spread minimum of 76- 200 (Class Cor better) and Smoke Development Index of 0-450, which is a characteristic of the smoke a material emits when it burns. It does not indicate a fire rating. See the door details for location of sealant at the perimeter of new door frames. Addendum #1 will clarify that the SDI is 0-450, not 0-45.

Q2: General note C on sheet AE101 says all misc painted not otherwise covered are to be painted to match surface in which they occur. What is this note referring to and where are these items located?

Answer: If damage occurs to adjacent construction or ancillary painting is required, it will be the Contractor’s responsibility to repaint the surface to match the existing adjacent space in color and finish. Note modified for clarity as a part of Addendum #1.

Q3: Since existing base and flooring is to be removed in all areas within this project, the walls for which base is removed will likely cause damage to the gypsum wall surface. This will require skimming over these damaged areas and painting all walls on the project. Or is to be assumed that the new base will cover the top of the existing base?

Answer: Care is to be taken to the existing adjacent spaces. Wall prep will be in accordance with the specifications (i.e., Division 9 specs, Part 3). See revised General Note #3 on AE101 for clarification on painting scope.

Q4: Sheet AD102 shows locations for removal/replacement of concrete in existing penetrations, however, there appear to be a few holes shown on sheet AD101 which are not also shown on sheet AD102. Which sheet is correct?

Answer: An additional hole location has been added to AD102 as a part of Addendum #1. See note on detail 5/AE501 for five (5) additional locations to be bid to account for holes found after demolition.

Q5 and Q6: Sheet AD102 shows locations for removal/replacement of concrete in existing penetrations. Are all of these locations accessible from within the top level of the parking garage? Are all of these locations above existing ACT ceiling in the parking garage?

Answer: Ceilings in the garage are Acoustic Ceiling Tile at approximately 8’-0” AFF. Verification of access to the holes were not verified during design. Per note on 5/AE501, Contractor may submit an alternate repair method, which may include repair from above. The intent is that the fill is secure to the existing concrete floor and does not sag in the future.

Q7: It is likely these penetrations were reinforced with metal screws or something else inside the hole which will not allow the core inside the hole to simply be knocked out. This will likely require the penetration to be core drilled to release the concrete plug. Is this an acceptable method of removal?

Answer: Contractor means, and methods will not be scrutinized as long as Contract requirements are being met (e.g., infection control barriers, noise procedures, etc.…).

GENERAL

The following changes, additions, or deletions shall be made to the following documents as indicated, and all other conditions shall remain the same:

1. SPECIFICATIONS

Item Number 1:

REVISED Section 01 00 00 GENERAL REQUIREMENTS, Part 1.3 to remove reference to Alternate #1. There are no Alternates in this project.

REVISED Section 01 35 26 SAFETY REQUIREMENTS, Part 1.13.D.1. to allow plastic films and fabrics meeting the requirements of Test Method 2 in NFPA 701 as temporary construction barriers.

2. DRAWINGS

Item Number 3:

General changes:

G000 Cover Sheet REVISED Table of Contents to remove GC106 Phasing Plan.

GC101 Phasing Plan REVISED extent of the Phase 1.

REVISED Drawing Note #2 to read as follows, “TEMPORARY CONSTRUCTION BARRIER – OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC PER SPECIFICATION 01 35 26.”

REVISED Drawing Note #9 to read as follows, “TEMPORARY CONSTRUCTION ZIPPER DOOR – OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC PER SPECIFICATION 01 35 26.”

GC102 Phasing Plan REVISED extent of the Phase 2.

REVISED Drawing Note #1 to read as follows, “TEMPORARY CONSTRUCTION BARRIER AS

REQUIRED TO ALLOW FOR NEW FLOOR WHILE MAINTAINING SEPARATION FOR ICRA

REQUIREMENTS AND PHASING - OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC

PER SPECIFICATION 01 35 26.”

REVISED Drawing Note #7 to read as follows, “TEMPORARY CONSTRUCTION ZIPPER DOOR – OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC PER SPECIFICATION 01 35 26.”

REVISED Detail 3 “TEMPORARY BARRIER AT NURSE STATION SECTION C” to show plastic barrier rather than hard wall.

GC103 Phasing Plan REVISED extent of the Phase 3.

REVISED Drawing Note #1 to read as follows, “TEMPORARY CONSTRUCTION BARRIER AS

REQUIRED TO ALLOW FOR NEW FLOOR WHILE MAINTAINING SEPARATION FOR ICRA

REQUIREMENTS AND PHASING - OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC

PER SPECIFICATION 01 35 26.”

REVISED Drawing Note #2 to read as follows, “TEMPORARY COVER FOR EXIT SIGN – REMOVE

UPON COMPLETION OF PHASE.”

REVISED Drawing Note #3 to read as follows, “SEAL BOTH SIDES OF DOOR WITH 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC PER SPECIFICATION 01 35 26. THIS DOOR IS NOT TO

BE USED IN THIS PHASE.”

REVISED Drawing Note #4 to read as follows, “TEMPORARY PHOTOLUMINESCENT RED EXIT

SIGN – REMOVE UPON OMPLETION OF PHASE. PROVIDE WITH DIRECTIONAL ARROW AS SHOWN.”

REVISED Detail 3 “TEMPORARY BARRIER AT NURSE STATION SECTION A” to show plastic barrier rather than hard wall.

REMOVED Detail 4 “TEMPORARY BARRIER AT NURSE STATION SECTION B”.

GC104 Phasing Plan REVISED extent of the Phase 4.

REVISED Note sequence.

REVISED new Drawing Note #8 to read as follows, “TEMPORARY CONSTRUCTION BARRIER

AS REQUIRED TO ALLOW FOR NEW FLOOR WHILE MAINTAINING SEPARATION FOR ICRA

REQUIREMENTS AND PHASING - OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC

PER SPECIFICATION 01 35 26.”

GC105 Phasing Plan REVISED extent of the Phase 5.

REVISED Drawing Note #1 to read as follows, “TEMPORARY CONSTRUCTION BARRIER – OPAQUE 10 MIL FIRE RETARDANT POLYETHYLENE SHEET PLASTIC PER SPECIFICATION 01 35 26.”

REVISED note sequence.

AD101 Demolition Plan REVISED General Note D to read as follows, “REMOVE ALL FINISH FLOORING INCLUDING

MASTIC TO SUBFLOOR. REMOVE ALL DEBRIS AND RESIDUE FROM CONCVRETE. PREPARE SUB

FLOOR TO RECEIVE SCHEDULED NEW MATERIAL”.

AD102 Lower-Level Demolition Plan ADDED General Note H, I, and J to read as follows, H. EXIST CEILING THROUGHOUT GARAGE IS 2x4 ACOUSTIC CEILING TILE AT APPROXIMATELY 7'-6" A.F.F UNLESS NOTED OTHERWISE. EXISTING BATT INSULATION IS CUT TO 4FT LENGTHS

ABOVE THE CEILING TILE. TEMPORARILY RELOCATE TILE, GRID, AND BATT INSULATION AS

NEEDED TO COMPLETE THE WORK.

I. CONTRACTOR MEANS AND METHODS MAY VARY. REINSTALL ANY CEILING TILE AND/OR

CEILING GRID RELOCATED TO ACCESS ABOVE CEILING SPACES. REPLACE ANY CEILING

TILES AND/OR GRID DAMAGED DURING CONSTRUCTION.

J. NO ICRA REQUIREMENTS FROM GARAGE LEVEL.

ADDED heights of acoustic ceiling tile and concrete structure above in the garage level.

ADDED a tag for Note #1 to match locations of AD101.

ADDED two reference photos above the ceiling to show general conditions of above-ceiling space.

ADDED a note to the garage ramp stating, “Sloped ramp – ceiling maintains horizontal plane.”

AE101 Enlarged First Floor Plan – New Work REVISED General Note C and D to read as follows, C. ALL MISCELLANEOUS PAINTING NOT IDENTIFIED IN THE DRAWINGS BUT NECESSARY FOR

THE COMPLETION OF THE WORK SHALL BE INCLUDED IN THE PROJECT AND MATCH EXISTING

ADJACENT PAINT IN COLOR AND FINISH. CONTRACTOR MEANS AND METHODS MAY RESULT

IN A VARYING DEGREE OF PAINT REQUIRED. SPOT PAINT TO AN ACCEPTABLE LEVEL BY THE

VA.

D. CAULKING AND SEALANT ARE TO MATCH ADJACENT SURFACE COLOR. MIN. FLAME

SPREAD 76-200, SMOKE DEVELOPED 0-450).

ADDED a note to Door Diagrams 2 and 3 stating, “VA Reference Only”.

REVISED Note #1 to read as follows, “EXISTING FLOOR EXPANSION JOINT TO REMAIN -

PROTECT FROM DAMAGE DURING CONSTRUCTION - REMOVE COVER AS REQUIRED FOR

FLOOR INSTALLATION AND REINSTALL AT THE CONCLUSION OF WORK.”

AE501 Details ADDED note to detail 1 identifying the floor finish (for clarity).

REVISED Detail 3 – Casework Endcap Detail with the following note, “PROVIDE NEW

STAINLESS STEEL END CAP AND GLUE AND SCREW AT 12" O.C. (ALTERNATE 6" EACH SIDE)

TO END OF EXISTING VERTICAL END PANEL FROM TOP OF BASE TO UNDERSIDE OF

COUNTER. PANEL THICKNESS 1 1/2" +/-. VERIFY SIZE IN FIELD. TRIM TO BE STAINLESS STEEL, NUMBER 4 FINISH.”

ADDED a note to section 4 as follows, “ALLOW CONCRETE TO CURE PER FLOORING

MANUFACTURER'S REQUIREMENTS PRIOR TO INSTALLATION OF FLOOR FINISH. USE

ADDITIVES IN CONCRETE TO REDUCE CURING TIME.”

AE601 Door Details REVISED Door Schedule to remove doors E-C132E and E-C132G.

REVISED Door Schedule to realign doors with the adjusted phases.

ADDED “V.I.F.” to the rough opening dimension of the 3 Door – Front Elevation.

ATTACHMENTS

UPDATED DRAWINGS:

G000 Cover Sheet G001 General Notes G002 Code Sheet G003 First Floor Plan - Overall GC101 Phasing Plan GC102 Phasing Plan GC103 Phasing Plan GC104 Phasing Plan GC105 Phasing Plan AD101 Demolition Plan AD102 Lower-Level Demolition Plan AE101 Enlarged First Floor Plan – New Work AE501 Details AE601 Door Details AF101 Enlarged First Floor Plan - Finishes

UPDATED SPECIFICATIONS:

01 00 00 GENERAL REQUIREMENTS - Specification is revised to the remove reference to Alternate #1.

01 35 26 SAFETY REQUIREMENTS - Specification is revised clarify that certain plastic film construction barriers are allowed in lieu of hard wall construction barriers.

09 06 00 SCHEDULE FOR FINISHES - Specification is revised with updates to LVT, WSF, and Paint.

09 65 16 RESILIENT SHEET FLOORING – Specification is revised to remove highlights.

09 65 19 RESILIENT TILE FLOORING – Specification is revised to remove highlights and add reference to LVT1 and LVT2 in Part 2.2.