36C24526B0003_1.docx

36C24526B0003

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24526B0003 X 08-07-2026 540-26-110 Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199

Rebecca Besten 304 623 3461 Contractor shall provide all labor, materials, equipment, and supervision necessary for the completion of Project Number 540-26-110 "Halls and Walls" at the VA Medical Center, Clarksburg WV in accordance with the solicitation documents.

This project will include general construction, alterations, compliance with infection control measures and necessary removal of existing structures. Prior to commencing work, general contractor shall provide proof that an OSHA Certified "Competent Person" CP (29CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

Project Name: Halls and Walls Project Number: 540-26-110 Attachments: (1) Specifications (2-6) Drawings (7) Wage Rates (8) Limit on Subcontracting Form

The solicitation and any amendments are available electronically on the SAMS Website (http:/www.sam.gov).

Bidders are cautioned that it is their responsibility to access the website for any amendments that may be issued under this solicitation. Pricing shall be submitted utilizing the bid schedule included in the solicitation.

All requests for information about this solicitation must be in writing and received prior to 4:00 p.m.

August 21, 2026 to allow for amendment issuance prior to bid due date. Requests for information shall be submitted via email to Rebecca.Besten@va.gov and include return contact information including email and telephone number.

The magnitude for construction for this project is between $500,000 and $1,000,000

It is strongly recommended that bidders send a representative to attend the pre-bid site visit on Thursday August 13, 2026 at 4:00 p.m. at the VA Medical Center, Front Entrance, Clarksburg, WV.

Individual site visits will not be conducted.

This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside pursuant to 38 USC 8127 (d) and PL 109-461.

The SDVOSB status must be verified prior to submitting a bid in accordance with VAAR 819.7003.

Contractors are reminded that they are responsible for obtaining required State and Local Licenses as well as the payment of local Business and Occupation (B&O) Taxes.

A public bid opening will be held at 3:00 p.m. Wednesday September 9, 2026, in the Contracting Offices at 513 Rosebud Plaza, Clarksburg, WV 26301.

x X 52.211-10 X one

3PM

EDT

09-09-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

19ACQ

Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (19ACQ) 1 Med Center DR Clarksburg WV 26301-4199

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 Rebecca Besten

VA-VHA-RPOE-2022-23571

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE BID:

Contractor to provide all labor, materials, equipment and supervision necessary for the work entailed within the Halls and Walls project., number 540-26-110 at the Louis A. Johnson VA Medical Center, Clarksburg, WV.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0002 BID DEDUCT ALTERNATE 1

Deduct all material, labor and supervision for the construction work within the first-floor scope related to the replacement of acoustical ceiling tiles/grid system, luminaires, HVAC grilles, registers, and diffusers. Refer to note # 4 CD Sheet A02 and right-angled hatched area on contract drawing sheets A03, A04 and A05.

0003 BID DEDUCT ALTERNATE 2

Deduct all material, labor, and supervision for the construction work in the Emergency Room waiting area involving new phenolic wood and integrated lighting suspension assembly. assemblies Refer to note # 5 and # 6 on contract drawing sheet A02 and note # 4 on sheet A05 and drawing A06.

Page 1 of Page 1 of

ATTACHMENT

STATEMENT OF WORK

1) GENERAL INTENTION

a) Contractor shall completely prepare site for construction renovation operations, including adoption and enforcement of all respective Infection Control guidelines and procedures, demolition and removal of existing architectural components, and furnishment of all labor and materials necessary to perform work in renovating the finishes of 2 separate areas of the hospital. Contractor shall correct architectural and aesthetic deficiencies relating to complete replacement of flooring, resilient cove base, stainless steel corner guards, stainless steel hand railing, wall protection, and wall finish and painting. The zones of repair are: 2nd floor main corridors and elevator bays, extending the length of the facility at approximately 5438 Square Feet (SF) and 1341 Linear Feet (LF), and the 1st floor Emergency Department (ED) waiting area and adjacent corridors, encompassing approximately 4738 SF and 671 LF.

b) Area Specific Intention:

i) 1st Floor ED Waiting:

(1) Remove existing wall and ceiling pictures, frames, signage, and hangings, desks, chairs, waste-bins, vending devices, miscellaneous other items, coordinate with COR for on-site storage, and re-install immediately after respective phase substantial completion. Demolish existing flooring; install new as specified. Provide and install two flooring finish selections from the same product line of one manufacturer and delineate to match existing flooring finish layout where directed by the COR. Demolish existing resilient wall (cove) base, install new as specified. Demolish existing resilient corner guards, hand-rails, and crash guards; install new stainless-steel hand-rails (approximately 228 linear feet [outside face]) and corner guards (approximate count: 37) as specified. Demolish existing wall wainscotting covering/protection; install new as specified. Refinish drywall where necessary to prime and paint all walls, unless otherwise noted, as specified. Replace outlet, switch, and plate covers with new as specified. Restrict no more than 25% SF of the ED waiting area at one time if ICRA barriers are to remain in place or work is to occur during normal facility hours.

(2) TO BE BID AS A DEDUCT [ITEM II]: Contractor shall demolish existing ceiling tiles, ceiling grid, luminaires, HVAC: grilles, registers, and diffusers and install new as specified.

(3) TO BE BID AS A DEDUCT [ITEM III]: Contractor shall furnish and install new acoustical or phenolic wood ceiling and suspension assembly in vaulted ceiling [approximate size of soffit alcove is 18’x75’]. Contractor shall demolish existing soffit alcove uplighting and install new architecturally/structurally integrated lighting system within the new acoustic or phenolic wood ceiling suspension assembly. Contractor shall reroute existing vertical surface mounted soffit HVAC outlet diffusers, (located on interior surface of bulkhead), integrate with new ductwork located above suspension assembly, and install new downward facing diffusers as specified. Contractor shall procure solid end stain to match finish color of wood ceiling, of same wood ceiling panel manufacturer, and stain exposed wood (columns and bulkhead) for architecturally uniform finish. Contractor shall maintain access and code compliance of all fire suppression systems. Contractor shall Test and Balance the HVAC system and professionally clean disturbed ductwork.

ii) 2nd Floor Main Corridors & Elevator Bays: Remove existing wall and ceiling pictures, frames, signage, and hangings, desks, chairs, etc. and coordinate with COR for on-site storage, re-install immediately after respective phase substantial completion. Demolish existing flooring; install new as specified. Provide and install one monolithic/uniform flooring finish from the same product line of one manufacturer throughout the entire 2nd floor scope. Demolish existing resilient corner guards, hand-rails, and crash guards; install new stainless-steel hand-rails (approximately 923 linear feet [outside face]) and corner guards (approximate count: 40) as specified. Demolish existing resilient wall (cove) base; install new as specified. Demolish existing wall wainscotting covering/protection; install new as specified. Refinish drywall where necessary to prime and paint all walls, unless otherwise noted, as specified. Replace existing outlet, switch, and plate covers with new as specified.

c) Exact limits of repair can be found in the Bid Document Drawing Set.

d) Visits to the site by Bidders pre-bid are not permitted outside of the solicited pre-bid walkthrough date.

e) All employees of the general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

f) Contractor is responsible for maintaining integrity and operable status of all interstitial through ceiling tile or ceiling equipment and utility penetrations throughout the course of project work, including but not limited to security systems, fire sprinkler heads, sound systems, signage, and telecommunication equipment. Finished penetrations shall receive properly fitting escutcheons (of the same manufacturer's product line for aesthetic congruity, when and where possible).

g) Contractor shall be responsible for all temporary restructuring and routing of items within scope area, to include all furniture, seating, tables, desks, waste bins, vending equipment, and miscellaneous items. On-site storage of items within phase is to be coordinated with the COR

2) STATEMENT OF BID ITEM(S)

a) ITEM I, GENERAL CONSTRUCTION: FY26 HALLS & WALLS (SECVA) BASE BID:

Work includes necessary removal of existing finishes, general construction, architectural finish alterations, finish carpentry, flooring, expansion joints, plastering, painting, stainless metal fabrication/procurement/installation, acoustical ceilings, suspension assemblies, lighting, asbestos testing, and certain other items. Base Bid will also include all delegated design and general construction work within the vaulted ceiling in the Emergency Room Waiting area with new acoustical wood ceilings.

Work includes mechanical and electrical alterations, necessary rerouting of ductwork within bulkhead, integral suspension lighting, architectural acoustic or phenolic wood suspension assemblies, diffusers, and minor utility offsets.

b) ITEM II, GENERAL CONSTRUCTION | BID DEDUCT (ALTERNATE) #1 Deduct all material, labor, and supervision for the construction work within the first-floor scope related to the replacement of acoustical ceiling tiles/grid system, luminaires, HVAC grilles, registers, and diffusers. Refer to note #4 CD sheet A02 and right-angled hatched area CD sheet A03, A04, and A05.

c) ITEM III, DELEGATED DESIGN AND GENERAL CONSTRUCTION | BID DEDUCT (ALTERNATE) #2 Deduct all material, labor, and supervision for the construction work in the Emergency Room Waiting area involving the new phenolic wood and integrated lighting suspension assembly. Work includes mechanical and electrical alterations, necessary rerouting of ductwork within bulkhead, integral suspension lighting, architectural acoustic or phenolic wood suspension assemblies, diffusers, and minor utility offsets. Refer to note #5 and #6 on contract drawing (CD) sheet A02 and note #4 sheet A05. Refer also to CD sheet A06.

d) Prior to engaging in mobilization or demolition, Contractor shall engage asbestos and lead paint sampling Industrial Hygienist and subcontractor to sample and test each unique item within scope to be demolished, disturbed, and/or replaced (floor mastics and paint). IF asbestos or lead samples return as positive: contractor shall submit itemized proposal for abatement. Contractors should not include coincidental abatement impact within bid price; only include the cost for professional sampling and testing.

3) Submittals

a) Apply and install all items in accordance with manufacturer's written instructions. Refer conflicts between the manufacturer's instructions and the contract documents to the COR in writing for resolution. Provide written hard copies or computer files on CD, DVD, or via email of manufacturer’s installation instructions to the COR with submittals prior to commencing installation of any item. Installation of the item will not be allowed to proceed until the recommendations are received and approved by the VA. Failure to furnish these recommendations is a cause for rejection of the material.

b) The Government's approval shall be obtained for all materials and equipment before delivery to the job site. Delivery, storage, or installation of materials and equipment which has not had prior approval will not be permitted.

c) Submittals shall be marked or named to show specification reference including the section numbers and sub-paragraph identity. Failure to assign accurate convention to submittal is cause for rejection of the submittal.

d) Submittals shall include the following:

i) Information that confirms compliance with contract requirements. Include the manufacturer's name, model or catalog numbers, catalog information, technical data sheets, shop drawings, manuals, pictures, nameplate data, and test reports as required.

ii) Parts list shall include information for replacement parts and ordering instructions, as recommended by the equipment manufacturer.

e) Approval will be based on complete and packaged submission of file nomenclature, shop drawings, manuals, test reports, certifications, and samples as applicable.

4) Material/Product Selection and Compatibility

a) Equipment and materials installed shall be compatible in all respects with other items being furnished and with existing items so that the result will be a complete and fully operational finish system that conforms to contract requirements.

b) Constituent parts that are alike shall be products of a single manufacturer.

i) When more than one unit of the same class or type of materials and equipment is required, such units shall be the product of a single manufacturer.

c) Components shall be compatible with each other and with the total assembly for intended service.

d) Major items of equipment, which serve the same function, shall be the same make and model. Exceptions must be approved by the VA, but may be permitted if performance requirements cannot be met.

e) Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the COR. Damaged or defective items, in the opinion of the COR, shall be replaced.

f) Review Bid Document Set – Basis of Design Sheets for project intention.

g) Acoustical Ceilings:

i) See Spec 09 51 00 – Pages 4-9

ii) Spec 09 06 00 – Pages 2-11

iii) Spec 09 22 16 – Pages 2-4

h) Resilient Base:

i) See Spec 09 65 13 – Pages 2-3

i) Flooring:

i) See Spec 09 65 19 – Pages 3-4

j) Expansion Joints:

i) See Spec 07 95 13 – Pages 4-8

k) Painting:

i) See Spec 09 91 00 – Pages 9-10

l) Corner Guards, Wall Protection, Hand-Rail:

i) See Spec 10 26 00 – Pages 3-4

m) Air Outlets and Inlets:

i) See Spec 23 37 00 – Pages 4-10

n) Ductwork:

i) See Spec 23 31 00 – Pages 2-5

o) Electrical:

i) See Spec 26 05 19 – Pages 2-4

ii) Spec 26 05 33 – Pages 3-5

p) Lighting:

i) See Spec 26 09 23 – Pages 2-11

ii) Spec 26 27 26 – Pages 2-5

iii) Spec 26 51 00 – 4-12

5) Phasing of Work

a) Comply with all requirements shown on contract documents. Contractor shall submit for approval by the COR a complete detailed phasing plan/schedule with manpower levels prior to commencing work. The phasing plan shall be detailed enough to provide milestones in the process that can be verified.

b) Building Operation: Government employees will be continuously operating and managing all facilities, including temporary facilities that serve the VAMC.

c) Maintenance of Service: Schedule all work to permit continuous service as required by the VAMC.

d) As specified in Section 01 00 00, GENERAL REQUIREMENTS, paragraph OPERATIONS AND STORAGE AREAS, make alterations to existing service piping and/or ductwork at times that will least interfere with normal operation of the facility.

6) Infection Control Procedures

a) In an operating facility, maintain the operation, cleanliness and safety. Government personnel will be carrying on their normal duties of operating, cleaning, and maintaining equipment and plant operation. Confine the work to the immediate area concerned; maintain cleanliness and wet down demolished materials to eliminate dust prior to leaving the construction area. Debris accumulated in the area to the detriment of facility operation is prohibited.

b) All work above Class II will need to occur on the long weekends (Friday 5pm – Monday 4am) after normal facility operational hours, or overnight on weekdays (4:30 pm – 4:30 am) if the work can be accomplished within a single shift.

c) Infection Control Risk Assessment – Scoped Work Class Table

2nd

2nd

d)

e) Contractor shall coordinate with COR to identify Class III and IV work on the Contractor submitted schedule. Contractor shall prepare and submit phased ICRA plan in accordance with included VHA ICRA-1.4 (April 2026) document to COR. COR will submit work specific ICRA and plans to site Infection Prevention team for review and approval within 1 week of receipt, review, and approval of contractor submitted schedule and phased ICRA plan(s). Contractor is not permitted to begin Class III or IV work until receiving signed VHA ICRA-1.4 (April 2026).

7) Architectural Finishes and General Project Intention:

a) Install new acoustic or phenolic wood ceiling and suspension assembly in vaulted ceiling soffit alcove of 1st Floor Emergency Department waiting area. Review basis of design for intention. Contractor responsible for selection of 2 types of assembly makes/styles/patterns and shall submit to VA COR for selection and approval.

b) Install new structurally/architecturally integrated lighting system within the new acoustic or phenolic wood ceiling suspension assembly in the vaulted ceiling soffit alcove of 1st Floor Emergency Department waiting area.

c) Stain exposed architectural woodwork in the 1st Floor Emergency Department waiting area.

d) Install new resilient (cove) wall base throughout entire project scoped area. All transitions from floor to vertical shall receive new resilient base unless otherwise noted. Provide manufacturer’s recommended transitions and factory formed interior and exterior corners.

e) Install new resilient wall wainscotting protection and associated accessories where directed on the drawings and as specified.

f) Paint walls throughout entire project scoped area. All walls shall receive new paint unless otherwise noted. Refinish walls prior to painting as specified and as necessary.

g) Install new Luxury Vinyl Tile (LVT) throughout entire project scoped area. All flooring to be demolished and replaced with new LVT unless otherwise noted. Provide specified and/or manufacturer’s recommended transitions to ulterior and/or adjacent flooring and/or finished surfaces.

h) Install new stainless steel corner guards where directed on the drawings and as specified.

i) Install new stainless-steel wall mounted hand-rails where directed on the drawings and as specified.

j) Install new acoustic ceiling tiles, ceiling grid, HVAC diffusers, intakes, and grilles throughout the entire 1st floor project scoped area (except for within the waiting area soffit alcove, which shall receive integrated acoustic wood or phenolic wood suspension assembly but shall include ducted diffusers – see SOW 7.e).

k) Submit selected product samples of materials depicting full range of colorways, gradients, and finishes to VA COR for final selection.

8) Flooring

a) LVT shall be of wood appearance,

i) Contractor shall work to select flooring options that congeals with surrounding LVT flooring. Existing finish selections include Exotic Walnut (SS5W2541) and Desert Sandstorm (SS5S4607).

9) HVAC & TAB Work

a) Protect interiors of new equipment and piping systems against entry of foreign matter. Clean both inside and outside before painting or placing equipment in operation.

b) Existing equipment and piping being worked on by the Contractor shall be under the custody and responsibility of the Contractor and shall be protected as required for new work.

c) Location of piping, sleeves, inserts, hangers, and equipment, access provisions shall be coordinated with the work of all trades. The coordination/shop drawings shall be submitted for review. Locate piping, sleeves, inserts, hangers, ductwork and equipment clear of windows, doors, openings, light outlets, and other services and utilities. Equipment coordination/shop drawings shall be prepared to coordinate proper location and personnel access of all facilities. The drawings shall be submitted for review. Follow manufacturers’ published recommendations for installation methods not otherwise specified.

d) Equipment and Piping Support: Coordinate structural systems necessary for pipe and equipment support with pipe and equipment locations to permit proper installation.

e) For corridors, provide two-way blow diffusers to suit the space geometry.

f) Note #4 CD sheet A04 and A05, note #6 CD sheet A06: vertical surface mounted HVAC registers within the 1st Floor Emergency Department waiting area soffit alcove. Contractor must face registers down toward the floor of patient waiting area. Contractor shall delete existing registers, connect to internal bulkhead ductwork as specified, and integrate diffusers into architectural ceiling suspension assembly. Facility owner will entertain other feasible options presented holistically and systematically by the contractor.

g) Professionally clean all ductwork, diffusers, intakes, filters, and grilles disturbed throughout the course of project work.

h) Submit names and qualifications of TAB agency and TAB Specialists within 30 days after the notice to proceed. Submit information on three recently completed projects and a list of proposed test equipment.

i) Building Baseline Pressure

(1) The baseline building pressure shall be the pressure maintained in the unrestricted access general circulation spaces of the building between the building entrances / exits and the clinical and / or functional areas. The pressure in these spaces, relative to the outside shall be designed to be 0.01 to 0.02 inch WC [2.5 to 5.0 Pascal] higher than outside of the building. Examples of such spaces include but are not limited to:

(a) Public / patient entrance lobbies.

(b) Information desk area off of the entrance lobbies.

(c) General waiting area off of the entrance lobbies.

(d) Corridors directly connected to the entrance lobbies.

(e) General retail shops off corridors connected to the entrance lobbies.

(f) Elevator lobbies off main corridors at the entrance levels.

Return Exhaust G Exhaust S

General Waiting

(2) Infection Control: General Waiting Room shall be 100% exhausted and maintained negative to adjacent spaces

(3) When the waiting room is open to larger, non-waiting spaces, the exhaust air volume shall be calculated based on the seating area of the waiting area. The intent is not to require the volume calculation to include a very large space (e.g. atrium) just because the waiting area opens up to it.

(4) Per ASHRAE Standard 170 the installation may use HEPA filtration in lieu of 100% exhaust.

i) Submit the following for review and approval:

i) Design Review Report, after the system layout on air and water side is completed by the Contractor.

ii) Systems inspection report on equipment and installation for conformance with design.

iii) Intermediate (Pre-Construction) and Final (Post Construction) TAB reports covering flow balance and adjustments, performance tests, vibration tests and sound tests.

(1) The TAB Contractor shall measure existing air and water flow rates associated with existing disturbed systems utilized to serve renovated areas as indicated in the contract documents. Submit report of findings to COR.

j) Coordinate TAB procedures with existing systems and any phased construction completion requirements for the project.

k) Phased Projects: Testing and Balancing Work to follow project with areas shall be completed per the project phasing. Upon completion of the project all areas shall have been tested and balanced per the contract documents.

l) Existing Areas: Systems that serve areas outside of the project scope shall not be adversely affected. Measure existing parameters where shown to document system capacity.

m) Seal Class: All ductwork shall receive Class A Seal

10) Electrical:

a) All electrical work shall comply with requirements of the latest NFPA 70 (NEC), NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, NFPA 780, OSHA Part 1910 subpart J – General Environmental Controls, OSHA Part 1910 subpart K – Medical and First Aid, and OSHA Part 1910 subpart S – Electrical, in addition to other references required by contract.

b) All electrical work is to be accomplished by licensed electricians.

c) Job site safety and worker safety is the responsibility of the Contractor.

d) Electrical work shall be accomplished with all affected circuits or equipment de-energized. However, energized electrical work may be performed only for the non-destructive and non-invasive diagnostic testing(s), or when scheduled outage poses an imminent hazard to patient care, safety, or physical security. In such case, all aspects of energized electrical work, such as the availability of appropriate/correct personal protective equipment (PPE) and the use of PPE, shall comply with the latest NFPA 70E, as well as the following requirements:

e) Only Qualified Person(s) shall perform energized electrical work. Supervisor of Qualified Person(s) shall witness the work of its entirety to ensure compliance with safety requirements and approved work plan.

f) At least two weeks before initiating any energized electrical work, the Contractor and the Qualified Person(s) who is designated to perform the work shall visually inspect, verify and confirm that the work area and electrical equipment can safely accommodate the work involved.

g) At least two weeks before initiating any energized electrical work, the Contractor shall develop and submit a job specific work plan, and energized electrical work request to the COR.

h) For work that affects existing electrical systems, arrange, phase and perform work to assure minimal interference with normal functioning of the facility. Refer to Article OPERATIONS AND STORAGE AREAS under Section 01 00 00, GENERAL REQUIREMENTS.

i) Conduit may be visible/exposed above the architecturally integrated suspension ceiling within the Emergency Department Waiting Area Soffit Alcove. See 26 05 33 Exposed Work Installation.

11) Lighting:

a) Emergency Dept. Waiting Area Soffit Alcove – Acoustical or Phenolic wood ceiling Suspension Assembly is to receive structurally integrated lighting

i) Feed power from the existing soffit alcove uplighting (to be demolished).

b) Provide LED luminaires as a complete luminaire consisting of housing, reflector/lens, LED module, and driver.

c) Accomplish minor off-sets in luminaire location from existing to new ceiling grid via U.L. listed non-metallic liquid-tight flexible conduit system (whip).

d) Coordinate circuiting with existing control zones and devices.

e) Luminaire components such as lamps, ballasts, LED drivers and power supplies, must be accessible from below the ceiling.

12) Workmanship / Acceptance of Work

a) Contractor to field verify exact dimensions, quantities, locations, and qualities of site and components for installation of all material and equipment prior to purchase of material and equipment and prior to beginning work on respective material or equipment phase.

b) Architectural finishes shall be installed by a journeyed carpenter.

c) Workmanship/craftsmanship will be of the highest quality and standards. The VA reserves the right to reject any work based on poor quality of workmanship this work shall be removed and done again at no additional cost or time to the Government.

d) If an installation is unsatisfactory to the COR, the Contractor shall correct the installation at no additional cost or time to the Government.

e) As new equipment, systems and facilities are made available for operation and these items are deemed of beneficial use to the Government, inspections will be made and tests will be performed. Based on the inspections, a list of contract deficiencies will be issued to the Contractor. After correction of deficiencies as necessary for beneficial use, the Contracting Officer will process necessary acceptance and the equipment will then be under the control and operation of Government personnel.

f) 1st floor Corridor/ED Waiting Area lights/canopy controlled by segment manager located in electric room.

g) Surface Mount Fixture on Underside of Lay-In Grid Ceiling.

h) Electrical Contractor (EC) to consult final luminaire supplier for lengths to accommodate entire ceiling size as embedded in Architectural Drawings. (Typical for all fixtures).

i) EC to verify all ceiling types with the general contractor prior to ordering fixtures

13) Warranty

a) Guaranty: Warranty of Construction, FAR Clause 52.246-21.

14) General Conditions and Definitions

a) COR: Contracting Officer’s Representative. V.A. employee of VAMC Facilities and Engineering Service officially assigned to act as Project Manager and Inspector on behalf of VAMC and Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

b) Coordinate all administrative and construction requirements exclusively with or through assigned COR of VAMC Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so.

c) PROVIDE: Whenever used throughout Scope of Work, term “Provide” is to be understood to mean -Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications, and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

d) Definition of Terms Remove and Demolish with respect to subject project work:

e) Remove - shall be understood to mean that existing object or system shall be carefully disassembled or dismounted in serviceable condition, without being damaged, shall remain VAMC property, and be either turned-over to VAMC, or stored as directed, all with intention of remounting or reusing item again in future.

f) Demolish - shall be understood to mean that existing object or system shall be carefully broken-up or torn-down, using most conservative demolition methods possible, all to avoid causing excessive dust or noise in hospital environment. Demolished objects or systems shall no longer remain VAMC property and shall be hauled away from VAMC on same day as demolition, and disposed of in accordance with Federal, State, and Local Statutes.

g) Unless specified otherwise, all electrical work shall be done in accordance with NFPA, National Fire Codes (NFC) Standard 70, National Electrical Code (NEC), and related NFC electrical codes.

h) Contractor shall seal drilled holes with NFPA approved fire-stopping caulking. Caulking work will be approved by VA fire safety officer before project is considered complete. Contractor to seal all penetrations in walls and ceilings affected by demolition/construction work.

i) All electrical work such as pulling-in of wires and cables, circuit-breaker work, installing electrical devices and disconnect switches, working in electrical panels, and making of all electrical connections shall be done by certified electrical journeymen, known, and formally documented to be qualified in and experienced in electrical work.

j) Coordinate all mid-day utility shutdowns with VA COR with at least 3 weeks’ notice. Coordinate all after-hours utility shutdowns with VA COR with at least 2 weeks’ notice.

k) Remove all debris and clean work site immediately upon completion of the work shift.

l) Establish an execution plan to ensure there are no disruptions of patient activities. Coordinate with VA COR for the plan and execution procedures.

15) Safety Precautions

a) Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b) Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

c) Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

d) No flammable liquids shall be stored or used in the VA facility.

e) The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241.

36C24526B0003

f) All necessary precautions shall be taken by Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting bids direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the SAM website www.sam.gov under solicitation number 36C24526B0003. By registering at SAM, prime contractors, suppliers and subcontractors will have access to download plans, specifications and amendments

(b) A Bid Guarantee is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00 Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office

(d) Disclosure of the magnitude of construction: Between $500,000 and $1,000,000.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Instructions, Conditions and Other Statements to Bidders:

(e) Pricing shall be submitted utilizing the Bid Schedule, Continuation of Block 17 of SF-1442. Bidders are urged to type or print pricing legibly.

(f) Offers are to be valid for 120 calendar days for acceptance. Any offers less than 120 calendar days will not be considered and will be rejected as non-responsive.

(g) A formal site visit is scheduled for this solicitation on August 13, 2026 at 4:00 p.m. EST. at the VA Medical Center, Clarksburg, WV. Contractors to meet at the front entrance of the main building.

(h) Technical Questions: Questions of a technical nature must be provided in writing and shall be submitted by prospective bidders to attention: Rebecca Besten. Questions shall be submitted only via e-mail to: rebecca.besten@va.gov. The subject line must read: 36C24526B0003 Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions must be received no later than 4:00 p.m. EST. August 21, 2026. No telephone request will be honored. Any questions received after this time will NOT be considered and a response will NOT be given. All technical questions and Government responses will be posted on SAM in an amendment to the solicitation.

(i) Bidders whose bid contains a Teaming Agreement must provide the following information at time of bid:

· Legal name of company that will be teaming with the bidding firm

· Legal address of the company that will be teaming with the bidding firm

· Duns & Bradstreet number of the company that will be teaming with the bidding firm

· Copy of the System Award Management (SAM) document of the company that will be teaming with the bidding firm.

· Bidding firm must submit a narrative identifying exactly how the Teaming Agreement will be written defining each party’s role in the preparation process and clearly defines separate roles for the proposed prime contractor and for the proposed subcontractor and how the proposed bidder intends to totally control contract performance. The teaming subcontractor must not have a role in contract management, particularly, a role where the teaming subcontractor employees are the key personnel. The narrative needs to contain the listing of team members, responsibilities of the team members, duration, and responsibilities of the team lead contractor. All bonds must be in the bidder’s name. Failure to provide complete narrative describe above at time of bid will be considered non-responsive and their bid will be rejected.

Prior to award, should the lowest bidder indicate their bid contains a Teaming Agreement, the bidder has ten (10) calendar days to provide a duly executed Teaming Agreement acceptable to the Contracting Officer once the bidder is notified in writing. Failure to provide a duly executed Teaming Agreement within the required ten (10) calendar day timeframe will result in non-responsive bid and rejection of that bid.

(j) Safety or Environmental Violations and Experience Modification Rate

“All Bidders/Offeror’s shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offeror’s shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above may result in a determination of “Non-Responsibility” for the bidder/offeror. Failure to submit this information may result in a determination of “Non-Responsive” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

All bidders shall meet reporting requirements to be in compliance with VETS 4212 as outlined within the solicitation and as prescribed in FAR 52.222-37. Failure to furnish the required information will be considered as Non-Responsive and will be cause for rejection.

(k) All respondents must be registered in the System Award Management System (SAM) data base at time of bid submittal. Offerors must also be verified in the Small Business Administration Vet Cert Data Base at https://veterans.certify.sba.gov at time of bid offering in accordance with Veterans Affairs Acquisition Regulation (VAAR) Subpart 819.7003(b).