3-ITB 27-402 - Section 00300 - Bid Form.pdf

SECTION 00300

BID FORM

ITB No.: 27-402/DL - 13 – Removal & Replacement of Telemetry Cabinets for Existing SCADA Systems – Phased Projects

Section 00300

REMOVAL AND REPLACEMENT OF TELEMETRY CABINETS FOR EXISTING SCADA

SYSTEM – PHASED PROJECTS

ITB NO.: 27-402/DL

TO: SOLID WASTE AUTHORITY OF PALM BEACH COUNTY

FROM: ______________________________________________________________________________ (Bidder)

THE UNDERSIGNED BIDDER, having familiarized her/himself with the work required by the Bid Documents, the site where the Work is to be performed, local labor conditions and all laws, regulations, and other factors affecting performance of the Work, and having satisfied her/himself of the expense and difficulties attending performance of the Work;

HEREBY PROPOSES and agrees, if this Bid for REMOVAL AND REPLACEMENT OF TELEMETRY CABINETS FOR EXISTING Supervisory, Control, And Data Acquisition (SCADA) SYSTEM is accepted, to enter into a Contract in the form attached, to perform all Work, including the assumption of all obligations, duties and responsibilities necessary to the successful completion of the Contract, and to furnish all materials and equipment required to be incorporated in and form a permanent part of the Work, including tools, equipment, supplies, transportation, facilities, labor, superintendence and services required to perform the Work; and to supply all required bonds, insurance and submittals; all as indicated or specified in the Bid Documents to be performed or furnished by CONTRACTOR.

This will be an initial three (3) year contract with the option to renew for an additional one (1) year period renewal upon review and approval of the AUTHORITY in its sole and unfettered discretion. BIDDER hereby agrees to commence and complete work under this Contract based on each Phased Project, on the milestone dates indicated in each “Notice to Proceed” and/or Purchase Order issued by the AUTHORITY.

The Contract Time commences to run for substantial completion and for final completion as provided in paragraph 2.03A of the Supplementary Conditions (Section 0800). BIDDER further agrees to forfeit and pay Owner as liquidated damages for delay, the sum of Five Hundred Dollars ($500) for each consecutive day that expires after the Contract Time specified herein for substantial completion and the sum of Two Hundred Fifty Dollars ($250) for each consecutive day that expires after the Contract Time specified for final completion. These amounts represent a reasonable estimate of Owner’s expenses for extended delays and for inspection, engineering services and administrative costs associated with such delays. The time periods for substantial completion and for final completion are based on forty-hour work weeks. CONTRACTOR may extend work hours to achieve timely completion with approval of Owner. CONTRACTOR agrees to pay to Owner any and all additional costs for engineering, inspection, or testing incurred by Owner and which result from extended hours or weekend work.

BIDDER represents and hereby states that BIDDER and BIDDER’S subcontractors are familiar and capable to perform such construction.

Bid prices are to be shown in both words and figures. Should there be any discrepancy, the amount shown in words will govern.

ITB No.: 27-402/DL - 14 –

Existing SCADA Systems – Phased Projects

The full names and addresses of parties interested in this Bid as principals are as follows:

Name: Name:

Address: Address:

City/State/Zip: City/State/Zip:

BIDDER understands that the AUTHORITY reserves the right to reject any and all Bids and to waive any irregularity in bidding. BIDDER agrees that the AUTHORITY may reduce or delete any work items as deemed necessary. Such reduction or deletion of work items shall not constitute a basis for withdrawal of this Bid.

The BIDDER agrees that this Bid shall be good, and may not be withdrawn for a period of ninety (90) business days after Bid Opening.

The Bid Security attached in the sum of 5% of Bid Price is to become the property of the AUTHORITY in the event the required Bonds, Insurance and other requested documentation are not provided and the Contract is not executed within the time above set forth, as liquidated damages for the delay and additional expenses to the AUTHORITY caused thereby.

BID PRICE:

The Method of Award is based on the lowest aggregate Grand Total for Sections 1 and 2.

SECTION 1 - GENERAL - MOBILIZATION/DEMOBILIZATION

Item No.

Ref of Drawings

Description of work to be performed

Quantity Unit of measure Unit Price Total Price

1 Mobilization/ Demobilization 1 Lot $_______ $________

TOTAL SECTION 1 (MOBILIZATION/DEMOBIIZATION): $__________

ITB No.: 27-402/DL - 15 –

Existing SCADA Systems – Phased Projects

SECTION 2 - REMOVE AND REPLACE RTU CONTROL PANELS

Item No.

Ref Drawings

Description of Work to be Performed

Unit of measure Quantity Unit Price Total Price

1 Remove and replace Panel RTU 1 Each 1 $_________ $________

2 Remove and replace Panel RTU 2 Each 1 $_________ $________

3 Remove and replace Panel RTU 3 Each 1 $_________ $________

4 Remove and replace Panel RTU 4 Each 1 $_________ $________

5 Remove and replace Panel RTU 5 Each 1 $_________ $________

6 Remove and replace Panel RTU 6 Each 1 $_________ $________

7 Remove and replace Panel RTU 7 Each 1 $_________ $________

8 Remove and replace Panel RTU 8 Each 1 $_________ $________

9 Remove and replace Panel RTU 9 Each 1 $________ $________

10 Remove and replace Panel RTU 10 Each 1 $________ $________

11 Remove and replace Panel RTU 11 Each 1 $________ $________

12 Remove and replace Panel RTU 12 Each 1 $________ $________

13 Remove and replace Panel RTU 13 Each 1 $________ $________

14 Remove and replace Panel RTU 14 Each 1 $________ $________

15 Remove and replace Panel RTU 15 Each 1 $________ $________

16 Remove and replace Panel RTU 16 Each 1 $________ $________

17 Remove and replace Panel RTU 17 Each 1 $________ $________

18 Remove and replace Panel RTU 18 Each 1 $________ $________

19 Remove and replace Panel RTU 19 Each 1 $________ $________

20 Remove and replace Panel RTU 20 Each 1 $________ $________

22 Remove and replace Panel RTU 22 Each 1 $________ $_______

23 Remove and replace Panel RTU D1 Each 1 $________ $_______

24 Remove and replace Panel RTU D2 Each 1 $________ $_______

25 Remove and replace Panel RTU D3 Each 1 $________ $_______

26 Remove and replace Panel RTU D4 Each 1 $________ $_______

27 Remove and replace Panel RTU D5 Each 1 $________ $_______

28 Remove and replace Panel RTU D6 Each 1 $________ $_______

29 Remove and replace Panel RTU D7 Each 1 $________ $_______

30 Remove and replace Panel RTU D8 Each 1 $________ $________

ITB No.: 27-402/DL - 16 –

Existing SCADA Systems – Phased Projects

31 Remove and replace Panel RTU D9 Each 1 $________ $________

32 Remove and replace Panel RTU 23 Each 1 $________ $________

32 Remove and replace Panel RTU 24 Each 1 $________ $________

TOTAL SECTION 2 – REMOVE AND REPLACE RTU

CONTROL PANELS (ITEMS 1 THRU 32): $___________

TOTAL SECTION 1 –

(MOBILIZATION / DEMOBILIZATION): $___________

TOTAL SECTION 2 – ITEMS 1 THRU 32

(REMOVE AND REPLACE RTU CONTROL PANELS): $__________

GRAND TOTAL FOR SECTIONS 1 AND 2: $_____________

BIDDER hereby declares that the only person/persons interested in this Bid/Contract, as principal or principals, is/are named herein and that no other than herein mentioned has any interest in the Bid/Contract to which the work pertains; that this Bid is made without connection or arrangement with any other person, company, or parties making a Bid and that the Bid is in all respects fair and made in good faith without collusion or fraud.

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ITB No.: 27-402/DL - 17 –

SIGNATURE OF BIDDER

If an Individual: __________________________________________________________________, doing Signature business as ______________________________________________________________

If a Partnership: ________________________________________________________________________ by: _________________________________________________________________, Partner

If a Corporation: ________________________________________________________________________ Corporate Name

(a ___________________________________________________________ Corporation) by: ________________________________________________________________________

Title: ________________________________________________________________________

Attest: _________________________________________________________________ (SEAL) Corporate Secretary

Dated this _______ day of ____________________, 20_____.

Business Address of Bidder: ______________________________________________________________

Telephone: ______________________________________________________________

State of Florida Contractor Certification No.: __________________________

NOTE: All certifications/licenses must be issued in the BIDDER'S name.

ITB No.: 27-402/DL - 18 –

SPECIAL TERMS AND CONDITIONS

1. MOBILIZATION/DEMOBILIZATION:

A. Mobilization of crew on-site within thirty (30) calendar days will contain the following items:

Transportation to the site of all equipment and construction facilities; and all other preparatory work and operations required for the proper performance, clean-up, and completion of the Work. Including and experienced supervisor along with skilled operators and laborers; all equipment and tools necessary to perform the services required by the contract or purchase order, all construction vehicles, tool trailers, and equipment necessary to complete the Work.

B. Demobilization includes removing from site any private or public properties which were accessed by the Contractor to perform the Work, all resources, equipment, materials, temporary support facilities, utilities, and all remaining construction debris at the completion of the project.

*Items NOT INCLUDED in the above Mobilization/Demobilization rate are as follows:

Procurement of Performance and Payment Bonds Recording of Performance and Payment Bonds Material Freight Supply of Spare Parts Permits

C. NOTE: BIDDER acknowledges that if the BIDDER chooses to bid $0.00 for Mobilization/Demobilization on the Bid Form that all costs associated with transportation of workers and subcontractors, delivery and movement of materials, tools and equipment, and all other associated costs will be incorporated within the Bid cost of Bid Items. Contractor will have no recourse for additional payment pertaining to Bid items.

2. LABOR RATES:

The hourly rates shall include all costs associated with the performance of the services specified except Contractor’s actual cost of materials, specialty rental equipment and specialty tools. Hourly rates shall include direct labor, overhead, profit, supervision, insurance, consumables, and all other associated cost.

3. PRODUCTIVE HOURS:

Man-hours paid under this contract shall be only productive hours at the job site. Time spent for transportation of workers and subcontractor, delivery and movement of materials, tools and equipment shall not be chargeable directly but shall be part of mobilization/demobilization.

4. PERFORMANCE:

All work shall be performed on a time and materials basis when and if directed by authorized personnel of the AUTHORITY. When forty-eight (48) hours after notification of a project (or next business day), Contractor shall make a site inspection (if required) and provide a written estimate based on the prices established on the Bid Form herein. The AUTHORITY requires a written estimate prior to beginning any work under this contract. All written estimates must be submitted using the Job Estimate Form in Part II – Forms to be Used During Project Construction herein. The AUTHORITY will pay a minimum charge of one (1) labor hour for one

(1) man based on the labor rate of a Project Manager for each service call requested. Contractor shall utilize site inspection to ascertain if there are any discrepancies from the Bid. During site inspection, if the Contractor detects or anticipates a problem that may interfere with work set forth herein, the Contractor shall immediately notify the Utilities Department.

ITB No.: 27-402/DL - 19 –

5. SERVICE PROCEDURE:

Requests for service will be coordinated though the AUTHORITY’s Utilities Department. A written estimate must be submitted for each project.

6. RESPONSE TIME:

Contractor shall provide hourly rates for each of the following response times:

A. Normal Service: Whenever normal operations of an AUTHORITY site are not affected. Work to be accomplished during normal business hours (7:00AM through 5:00PM, Monday through Friday). Normal rates shall apply for Normal Service. Response time for all crew and equipment to be on-site within thirty

(30) calendar days of request.

B. Emergency Service: Whenever lives and/or property are at risk or the normal operations of an

AUTHORITY site are affected. Response time for all crew and equipment to be on-site within five (5) calendar days of request. Valid (up-to-date) phone contact numbers and/or cellular numbers must be provided to ensure easy contact with Contractor on a 24-hour basis.

C. Premium Holidays: Work to be accomplished after the AUTHORITY’s normal business hours on

Saturdays, Sundays and Holidays. Premium/Holiday rates are into effect on the holidays observed by the

AUTHORITY.

7. CONTRACT PERIOD:

The resultant Contract shall commence on the date of the duly executed Form of Contract and shall remain in effect for an initial three (3) year period with the option of an additional one (1) year renewal, upon review and approval of the AUTHORITY in its sole and unfettered discretion.

8. EQUITABLE ADJUSTMENT:

The AUTHORITY may, in its sole discretion, make an equitable adjustment in the Contract Terms and Conditions and/or pricing. If the pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace that satisfy the following criteria: 1) the volatility is due to causes wholly beyond the Contractor’s control; 2) the volatility affects the marketplace or industry, not just the particular Contractor’s source of supply; 3) the effect on pricing or availability of supply is substantial; and 4) the volatility so affects the Contractor that continued performance of the Form of Contract would result in substantial loss. Any adjustment would require irrefutable evidence and written approval by the AUTHORITY’s Project Manager.

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