14-Section 01700 - Contract Closeout - 08182026.pdf

Bid No.: 26-407/DL 01700 - 1 Removal & Replacement of Telemetry Cabinets for Existing SCADA Systems – Phased Projects

SECTION 01700

CONTRACT CLOSEOUT

PART 1 – GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for the contract closeout of manufactured Telemetry Cabinets, including but not limited to:

1. Substantial Completion and Final Inspection procedures.

2. Submittal of Factory Acceptance Testing (FAT) records and certifications.

3. Project Record Documents (As-Built drawings and electrical schematics).

4. Operation and Maintenance (O&M) manuals.

5. Warranties, manufacturer certificates, and software licensing.

6. Spare parts and maintenance materials inventory turnover.

1.2 SUBSTANTIAL COMPLETION

A. Before requesting inspection for certification of Substantial Completion, the Manufacturer/Contractor shall complete the following and list known exceptions in the request:

1. Submit certified Factory Acceptance Testing (FAT) reports verifying that all Telemetry Cabinets have been built, wired, powered, and loop-tested in accordance with contract specifications.

2. Deliver preliminary draft copy of Operation and Maintenance (O&M) Manuals for Engineer review.

3. Submit provisional As-Built Electrical Schematics showing any point-to-point wiring modifications made during shop assembly and testing.

4. Deliver all primary Telemetry Cabinets hardware to the designated delivery site, matching approved shipping and packaging protocols.

1.3 FINAL COMPLETION & FINAL PAYMENT

A. Before requesting final inspection for certification of Final Completion and release of final payment/retainage, complete the following:

1. Submit a final Application for Payment showing 100% completion of all physical deliverables.

2. Submit a copy of the Engineer’s Substantial Completion inspection punch list, with each item signed off, dated, and certified as complete or otherwise resolved.

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Existing SCADA Systems – Phased Projects

3. Deliver final, approved Project Record Documents (incorporating all redlines from testing and field verification).

4. Deliver final O&M Manuals, specialized spare parts, and special tools as specified.

5. Provide signed manufacturer warranties, certificates of compliance, and registered firmware/software licenses for the Telemetry Cabinets.

PART 2 – PRODUCTS

2.1 PROJECT RECORD DOCUMENTS (AS-BUILTS)

A. Record Drawings: Maintain one clean, undamaged set of contract drawings, approved shop drawings, and manufacturer panel layouts at the manufacturing facility.

1. Mark up drawings using a red erasable pencil to record actual deviations from the original design.

2. Give precise attention to internal control panel wiring, terminal block assignments, PLC/RTU I/O card mapping, power distribution circuitry, and communication cable routing.

3. Provide a cross-reference on corresponding logic diagrams and schematic schedules where terminal points have been altered.

4. Convert redline markups into final electronic format (AutoCAD .dwg and high-resolution compiled PDF) and deliver on physical media or secure project portal.

2.2 OPERATION AND MAINTENANCE (O&M) MANUALS

A. Organization: Assemble O&M data into matching, heavy-duty, 3-ring, vinyl-covered binders. Clearly label the front and spine of each binder with the project name, panel designations, and "Operation and Maintenance Manual." Provide an electronic PDF equivalent featuring a fully interactive, bookmarked digital table of contents.

B. Content Requirements: Manuals must include:

1. System Description: Functional narrative of the Telemetry Cabinets operation, power distribution networks, ups system (if applicable), and communication topology (e.g., Modbus, DNP3, Ethernet/IP).

2. Bill of Materials (BOM): Comprehensive parts list identifying the manufacturer, exact model number, electrical rating, and quantities for every component (RTU controllers, I/O modules, power supplies, circuit breakers, relays, surge protect devices, and terminal blocks).

3. Manufacturer Literature: Original technical data sheets, installation sheets, and calibration guides for all sub-components.

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4. Configuration Files: Prints and digital files of RTU configuration parameters, IP address allocations, and I/O point mapping tables.

2.3 WARRANTIES AND LICENSING

A. Submittal: Compile and bind all product warranties and software/firmware licenses in a dedicated section of the final documentation.

B. Warranty Terms: Provide manufacturer's standard warranty backed by the Contractor’s comprehensive warranty, guaranteeing panels against defects in materials, internal wiring, assembly, and workmanship for a period of one (1) year from the date of Substantial Completion.

C. Software/Firmware Ownership: Deliver all RTU programming software licenses, configuration utility access keys, and hardware firmware certificates registered directly to the Owner.

PART 3 – EXECUTION

3.1 FINAL CLEANING AND SHOP TOUCH-UP

A. Prior to final packaging and crate shipment, the panels must undergo thorough detailing:

1. Internal Cleaning: Vacuum out all dust, wire clippings, insulation shavings, and debris from the panel interior, wire ducts, and DIN rails.

2. External Cleaning: Wipe down interior components and exterior enclosure surfaces to eliminate smudges, fingerprints, oils, and grease marks.

3. Finish Touch-Up: Inspect painted or powder-coated surfaces for scratches, chips, or abrasions. Repair marred finishes using matching, original manufacturer-supplied touch-up paint to eliminate visible defects.

3.2 SPARE PARTS AND SPECIAL TOOLS TURNOVER

A. Inventory Delivery: Deliver specified spare parts and tools in original, unopened manufacturer packaging. Each item must be clearly tagged with its associated panel name, functional description, part number, and matching contract specification reference.

B. Minimum Spare Parts Package:

1. Five percent (5%) or a minimum of two (2) of each type of I/O module (Discrete Input, Discrete Output, Analog Input, Analog Output).

2. Ten percent (10%) spare fuses of each amperage rating utilized in the panels.

3. Two (2) spare interposing relays and matching bases of each type used.

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4. One (1) spare power supply module ($24\text{ VDC}$).

C. Transmittal Receipt: Hand over materials to the Owner’s authorized warehouse or plant personnel and secure a signed, itemized inventory transmittal receipt to be submitted with the final closeout package.

3.3 CLOSEOUT INSPECTIONS

A. Initial Deficiency Review: The Engineer will conduct an initial closeout inspection to review panel construction against shop drawings and check for structural or wiring discrepancies. A punch list of deficiencies will be provided to the Contractor.

B. Reinspection Protocol: The Engineer will conduct a maximum of two (2) final inspections: one to identify punch list elements, and a second to verify that corrections have been fully completed. Should subsequent inspections be required due to uncorrected deficiencies, the cost of the Engineer’s additional time and expenses will be deducted directly from the Contractor’s final contract progress payment.

END OF SECTION