18-Section 01200 - Project Meetings - 08182026.pdf
PDF 138 KB Posted
- Attached to
- Removal and Replacement of Telemetry Cabinets for Existing SCADA System - Phased Projects
- Solicitation number
- ITB No.: 27-402/DL
- Issued by
- Palm Beach County, Florida
About this file
This is a Project Meetings specification document (Section 01200) for ITB No. 27-402/DL, concerning the removal and replacement of telemetry cabinets for an existing SCADA system in Florida. The project will be executed in phased projects and requires a licensed Florida General or Electrical Contractor to provide all labor, materials, equipment, and incidentals necessary for the replacement of thirty-three (33) telemetry cabinets as detailed in the contract documents. The contract establishes a three-year initial period with an option for a one-year renewal at the Authority's sole discretion. The specification outlines mandatory meeting requirements, including a pre-construction meeting to be scheduled no later than ten (10) calendar days after the effective date of the Agreement at a location designated by the Owner, regular progress meetings scheduled every thirty (30) days beginning thirty (30) days after the pre-construction meeting or Notice to Proceed, and weekly construction progress meetings. Attendance at these meetings must include the Owner's representative, the Contractor's Superintendent and Project Manager, relevant subcontractors and suppliers, and a Resident Project Representative.
Meeting agendas are to address work performed and forecasted, construction schedules and milestones, submittals, design and permitting issues, potential change orders, applications for payment, and other pertinent business. The Owner is responsible for preparing meeting agendas, making physical arrangements, presiding over meetings, and distributing meeting minutes within fifteen (15) working days after each meeting. The Contractor must attend all meetings with qualified representatives authorized to act on behalf of their respective entities, provide a current submittal log at each progress meeting, and submit an updated construction schedule in accordance with Section 01310. Bid security is required in the form of a surety bond or cashier's check in an amount not less than five percent (5%) of the total bid amount. All bidder questions and clarifications must be submitted through Bonfire by the date specified in the bid document, and all bid responses must be submitted electronically through Bonfire with confirmation of receipt by the specified deadline.
View the file
Other files
Show all 31
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ITB No.: 27-402/DL Removal & Replacement of Telemetry Cabinets for 01200 -1 Existing SCADA Systems – Phased Projects
SECTION 01200
PROJECT MEETINGS
PART 1 – GENERAL
1.01 REQUIREMENTS INCLUDED:
A. The OWNER shall schedule and administer the pre-construction meeting, periodic progress meetings, and specifically called meetings throughout progress of the Work. The OWNER shall:
1. Prepare agenda for meetings.
2. Make physical arrangements for meetings.
3. Preside at meetings.
4. Record the minutes; include significant proceedings and decisions.
5. Reproduce and distribute copies of minutes within fifteen (15) working days after each meeting.
a. To participate in the meeting.
b. To parties affected by decisions made at the meeting.
B. Representatives of CONTRACTOR, subcontractors and suppliers attending meetings shall be qualified and authorized to act on behalf of the entity each represents.
C. The CONTRACTOR shall attend meetings to ascertain that work is expedited consistent with Contract Documents and construction schedules.
1.02 RELATED REQUIREMENTS:
A. The Contract Documents include, but are not limited to, the following related sections:
1. Instructions to Bidders
2. Section 01300: Submittals
3. Section 01310: Construction Schedules
1.03 PRE-CONSTRUCTION MEETING:
A. Schedule a pre-construction meeting no later than ten (10) calendar days after effective date of Agreement.
B. The location shall be at a central site, convenient for all parties, designated by the OWNER.
C. Attendance:
1. OWNER’s representative
2. Resident Project Representative
3. CONTRACTOR’s Superintendent
4. Major Subcontractors
5. Others as appropriate
D. Suggested Agenda:
1. Comments, corrections, or additions to the notes of the previous meeting.
2. Review of work performed since last meeting.
a. Construction
b. Deliveries
Removal & Replacement of Telemetry Cabinets for 01200 -2 Existing SCADA Systems – Phased Projects
c. Subcontractors on site
d. Work force/schedule
e. OWNER’s comments
3. Contractor’s forecast or work projected.
a. Construction
b. Major deliveries
c. Subcontractors scheduled on site.
d. Work force/schedule
4. Review of contractor’s construction schedule
a. Milestones
b. Problems which may impact schedule.
c. Corrective measures
d. Critical and long-lead items
5. Submittals
6. Issues, concerns, and action items
a. Design issues
b. Permitting issues
c. Potential change orders
d. Action items
e. Other issues
7. Applications for payment and construction photos
8. Other business
a. Next meeting
1.04 PROGRESS MEETINGS:
A. Schedule regular periodic meetings. The progress meetings will be held every thirty (30) days with the first meeting thirty (30) days after the pre-construction meeting or thirty (30) days after the date of Notice to Proceed.
B. Hold called meetings as required by progress of the Work.
C. Location of the meetings: Project field office of ENGINEER or other location designated by the OWNER.
D. Attendance:
1. OWNER or his representative
2. CONTRACTOR’s Project Manager and Superintendent
3. Subcontractors as appropriate to the agenda
4. Suppliers as appropriate to the agenda
5. Others as appropriate.
E. Suggested Agenda:
1. Comments, corrections, or additions to the notes of the previous meeting
2. Review of work performed since last meeting.
a. Construction
b. Deliveries
c. Subcontractors on site
d. Work force/schedule
e. OWNER’s comments
3. Contractor’s forecast or work projected.
a. Construction
b. Major deliveries
c. Subcontractors scheduled on site.
d. Work force/schedule
Removal & Replacement of Telemetry Cabinets for 01200 -3 Existing SCADA Systems – Phased Projects
4. Review of Contractor’s construction schedule
a. Milestones
b. Problems which may impact schedule
c. Corrective measures
d. Critical and long-lead items
5. Submittals
6. Issues, concerns, and action items
a. Design issues
b. Permitting issues
c. Potential change orders
d. Action items
e. Other issues
7. Applications for payment and construction photos
8. Other business
a. Next meeting
b. Warranties
F. The CONTRACTOR is to attend progress meetings and is to study previous meeting minutes and current agenda items, in order to be prepared to discuss pertinent topics such as deliveries of materials and equipment, progress of the Work over the past thirty (30) days, and work forecast for next thirty (30) days.
G. The CONTRACTOR is to provide a current submittal log at each progress meeting in accordance with Section 01300, and an updated construction schedule in accordance with Section 01310.
1.05 WEEKLY MEETINGS:
A. Schedule weekly construction progress meetings.
B. Attendance:
1. OWNER or his representative
2. CONTRACTOR’s Project Manager and Superintendent
3. Subcontractors as appropriate
4. Suppliers as appropriate
5. Others as appropriate
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION
File details come from the government source that posted it. Updated .