26 - Contractor Fire Prevention Briefing Guide 3.0.pdf

FIRE PREVENTION

GUIDE

FOR

CONTRACTORS

FIRE PREVENTION OFFICE

Mr. Paul Gentile (830) 298-5037 paul.gentile.1@us.af.mil Mr. Brent Saba (830) 298-5036 brent.saba.2@us.af.mil

Bldg 220, Hours of Operation 0630-1530 Monday – Friday 24-Hour Communication Center: (830) 298-5633

EMERGENCY CALL 911

*********Cell phone operations – identify that you are on Laughlin AFB***********

References: NFPA 1, Chapter 16. Section 7 are * and are requirements of NFPA 1500 Chapter 4.

All information in the guide is to ensure the safety of contractors, Air Force property and personnel.

Contractors must follow the official guidance set forth by the 47th Contracting Flight.

mailto:paul.gentile.1@us.af.mil mailto:joseph.brown.27@us.af.mil

Table of Contents

FIRE REPORTING

CONTRACTOR RESPONSIBILITIES

SPECIAL CONSIDERATIONS*

GOOD HOUSEKEEPING/SAFEGUARDING*

MATERIAL CONTROL/PROTECTION OF EQUPMENT AND EXPOSURES*

ON SITE SECURITY*

FIRE PROTECTION SYSTEMS/FIRE BRIGADE(S)*

PRE-FIRE PLANS*

SPECIALIZED WORK CONDITIONS

GENERAL

REFERENCE CONTACTS

FIRE REPORTING

1. Report all fires to the Laughlin Air Force Base (LAFB) Fire Emergency Services (LFES) regardless of size, type, or location. This includes any extinguished fire put out by personnel. It is highly essential that all contractor personnel be familiar with local procedures for fire reporting as the speed and accuracy of alarm transmission governs the expeditious response of fire equipment. Procedures for individuals reporting fires are as follows:

a. In case of emergency, dial 911.

b. State in a clear voice to Fire Department Dispatcher “I wish to report a fire”

c. Give building number and / or the name of the facility, location of fire within the building and type of fire (what is burning). Stay on the line until instructed to hang up by the dispatcher.

Cell phone users of the 911 system will give you an off base operator. Ensure you tell them you are on Laughlin AFB!

2. Rapid Communication

a. Supervisors and/or Contractor Management teams, when project exceeds normal communication practices, will establish a means of quickly alerting all employees incase of fire or other emergencies when dictated by conditions. This means both employer and employee know and understand the alerting and emergency action procedures.

b. Management should brief monthly or more often during safety briefings.

CONTRACTOR RESPONSIBILITIES

1. Contractors operating on LAFB will be responsible for maintaining rigid fire prevention program throughout their stay on LAFB. Management teams, foreman, job supervisor and other personnel providing workman leadership will monitor all fire prevention measures associated with the contract work being accomplished and will ensure full compliance of OSHA, National Fire Protection Association Standards, industry standard and additional guidelines as stipulated in your contract.

NOTE: Contractors are responsible for providing serviceable and properly rated extinguisher during construction and hot work operations. Ensure equipment is safe, serviceable and maintained condition in accordance with manufacturer’s instructions.

Federal, state and industry calibration and certifications for equipment are successful and properly marked or documented prior to use on LAFB.

SPECIAL CONSIDERATIONS*

1. Pre-existing conditions – Contractor shall ensure the safety of personnel and property from any condition existing which might have been left from previous occupant.

2. If necessary:

a. Call 911 to report hazardous material, biological or explosive conditions.

i. Due this after evacuating your personnel and researching a safe location

ii. Ensure 911 operator understands you are on Laughlin AFB

b. Call project manager for any other condition that might need Air Force/Contracting intervention.

GOOD HOUSEKEEPING/SAFEGUARDING*

1. Sites shall not be overcrowded or congested which can be a major impediment to persons in need of evacuating the site.

a. Contractor’s materials and equipment will not be stored in a location or in a manner, which will create a fire exposure to facilities adjacent to the project site. This includes all types of:*

i. Construction

ii. Alteration

iii. Demolition

b. Limit the amount of product and equipment in any one area to what is required over a specific time, usually not exceeding 30 days.

c. Layout should be logical to produce a smooth safe workflow – eliminate all possible slip, trips and falls.

d. Storage, especially hazardous materials areas shall be segregated and extra containment as necessary/required for all hazardous liquids.

e. All sites must maintain proper escape routes.

2. Waste Control

a. Remove all waste daily; consideration given if waste is not excessive.

b. All waste must be properly disposed in suitable/compatible containers.

c. Limit vegetation and other combustible items inside sites…remove as necessary.

d. Limit the amount if ignition sources, i.e. electrical taps, space heaters, welding equipment.

MATERIAL CONTROL/PROTECTION OF EQUPMENT AND EXPOSURES*

1. Contractor’s materials and equipment will not be stored in a location or in a manner, which will create a fire exposure to facilities adjacent to the project site.

2. Waste materials and rubbish will not be stored or allowed to accumulate within the building or in the immediate vicinity; remove from site daily. Do not burn rubbish/waste.

ON SITE SECURITY*

1. Work out on-security needs with Security Forces (SF) at (830)298-5100.

2. While on installation, the SF will maintain all base security and reports all emergencies to the

Emergency Communication Center. The Base Fire Emergency Service’s Flight handles medical and fire requests.

3. You are responsible for the safeguarding of supplies and equipment.

FIRE PROTECTION SYSTEMS/FIRE BRIGADE(S)*

1. Keep all fire protection alarms and systems in service as much as possible.

a. Contact Air Force Project Manager before disabling any fire alarm or fire protection system. The fire prevention office needs details of all fire alarm or protection system outages. Please call (830) 298-5036/5037 or Dispatch at (830) 298-5633 to report temporary outages.

b. For permanent removal/demolishment outside the scope of work is prohibited.

c. New fire alarm or fire protections system, after installation, will remain operational for additional protection during the rest of construction/demo work.

d. At all times, follow the stipulations in your statement of work/contract. These are guidelines and are not formal changes to your contractual agreement.

2. Fire brigades are an internal program by you, the contractor; fire brigades are not mandated by

Laughlin Fire emergency Services.

a. If fire brigades are required by your organization – provide training/certification documentation of training to the Air Force’s Contract Specialist.

PRE-FIRE PLANS*

1. All submitted and approved construction plans meet the intent of pre-fire plans provided the following:

a. No significant changes to the layout are expected – notify the fire department if so.

b. No changes to the base’s water distribution system without prior approval from Project

Management.

c. On significantly large projects, report status to the fire department in incremental phases, if possible.

2. If a pre-fire plan, emergency action plan is required by your organization; you can submit via project manager, email to any contact on front cover or call to coordinate we will gladly assist.

SPECIALIZED WORK CONDITIONS

WOOD WORKING

1. Adequate ventilation is required for all interior work.

2. Metal waste/trash containers with a suitable cover are the required receptacle for waste/trash on all job sites.

3. Ensure all work is consistent with industry safety standard, i.e. OSHA.

PAINTING

1. Interior mixing is allowable under the following conditions:

a. “NO SMOKING” is strictly enforced.

b. Provide adequate cross ventilation.

c. Eliminate and prohibit the use of open flame devices.

d. Combustible brush cleaners will be stored outside of structures.

e. Immediately clean up all spills and properly dispose of all waste.

f. The contractor can store at the job site and or within a structure a one-day’s supply of combustibles.

g. Ensure all paints and thinners are stored outside and approximately 50 feet from combustibles or structures. Seal all stored paint item in containers with appropriate container lid.

h. Where flammable or combustible paints and cleaners are used the contractor will supply a fire extinguisher with a rating of not less the 2A 10BC.

ROOFING AND ROOF RE-SURFACING

1. Prior to start of work; test firing unit to ensure proper adjustment of flame.

2. Location of asphalt/tar heating equipment will be free of vegetation. Provide at least 20 feet of clearance between asphalt kettle and structure.

3. Provide at or near the kettle, a suitable fire extinguisher.

4. Ensure trained personnel are present to use fire extinguishers when required.

USE OF BASE UTILITIES

1. During electrical installation, do not use blowtorches and similar open flame devices where hazardous concentrations of combustible vapors are present or the possibility of ignition of combustible surfaces exists. Contact Laughlin Fire Prevention at 298-5037 for guidance.

2. Fire hydrants: Contractors or their personnel will not connect to, render out of service, or make hydrants incapable of providing instantaneous firefighting support, at any time.

a. When it becomes necessary for contractors to use a fire hydrant, utilize the government’s project manager for assistance in gaining approval.

b. Hydrant approval is governed by requirements for water at specific base locations, accessibility of hydrants at important structures, availability of other hydrants not necessarily required for firefighting operations, and the availability of current water supply (applicable during summer months).

c. If approved for use, contractor’s or their personnel are not approved to modify any hydrant, i.e., welding connections on outlets, opening hydrants with unauthorized wrenches which may cause damage to it and become unserviceable.

WELDING, BRAZING, AND CUTTING

1. Obtain welding and or hot work permits through the Fire Prevention Office 298-5037. Only qualified personnel will perform welding, cutting, and brazing operations on Laughlin AFB.

Contractors are solely responsible for ensuring all welding operations meet Base and OSHA compliance. Return all permits to the Fire Prevention Office located in Bldg 220 once expired.

2. Each site/area where these operations are being conducted, will have a fire extinguisher rated not less than 2A 10BC

3. Eliminate all possible hazards (flammable or explosive materials) before starting welding or other hot work operations. Where the removal of hazards are impractical; placement of a suitable fire resistant shield and/or welding blanket between the material and the welding operation is acceptable.

4. When welding in open areas, personnel shall remove all combustible vegetation within 10 feet of the operation. They also have available a means to extinguish small fires: i.e., water, extinguisher, and shovel.

5. Clean, steam, and fill with water all tanks or other containers, which contained flammable liquids, before performing any welding, cutting, or hot works. All containers shall have a vent to permit the release of pressure generated by the permitted hot works.

6. Inspect all equipment daily for damage, loose connections, or unsafe conditions. Repair or replace equipment/accessory items before commencing any work.

7. Supervisors and operators will shut/close all regulator valves at the gas cylinder when they are no longer in use.

8. When welding or cutting operations are completed, inspect, and/or patrol the area until it is certain no hazard exists (minimum of 30 minutes).

9. When a fire hazard still exists after making all precautionary measures, a Fire Inspector II (two), certified person will determine that welding/hot work operations can begin. After which, a fully equipped fireguard will stand by the welding operation.

CONFINED SPACE

1. Contractors performing work that will require entry into a permitted or non-permitted confined space will meet all applicable rules of 29 CFR 1910.146 and other requirements IAW LAFB Wing Safety Office. Call 298-5382 for assistance.

2. The base fire department is not the primary rescuer for contractors. When requested we can standby as a secondary rescue team.

3. To arrange for this, prior to confined space entry, the contractor or his designated representative will:

4. Make contact with Wing Safety Office, Ground Safety Officer.

5. Make in person or telephone contact with the Assistant Chief of Fire Prevention in building 220

(830) 298-5633, Asst. Chief of Operations, or Hazmat/Safety Officer in building 220.

6. Request the services of the fire department rescue team to be the designated secondary rescue.

7. Provide necessary/requested information.

8. Be prepared to cease or delay confined space operations in the event of a major emergency that will restrict the rescue teams ability to respond to a confined space incident.

9. Call the fire department at the beginning and at the completion of any confined space operation.

GENERAL

1. Smoking - contractual organizations and personnel associated therewith will follow smoking controls as established prior to beginning of the contract.

a. Designated Smoking Areas (DSA) – see Project Manager for specific location at or near your sites.

b. Fire Emergency Service’s does not establish nor maintain sites.

c. Smoking is very restrictive on base – do not accidently get caught smoking where you should not be.

d. Employer (Contractor) must brief safe smoking practices during safety briefs throughout the contract.

e. Employer (Contractor) will ensure NO SMOKING in or on sensitive locations such as:

POL and Aircraft Parking Ramps. When in doubt consult your Project Manager for information.

REFERENCE CONTACTS

Name / Organization Bldg No. / Address Phone No. Notes

REFERENCE CONTACTS