2024-1600-0249 --1624-020 RFP - IT-Related Amendment 4.pdf
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- Solicitation number
- 1624-020
- Issued by
- Juneau City and Borough, Alaska
About this file
This is Amendment Four to RFP 2024-1600-0249/1624-020 issued by the State of Alaska Department of Health, Division of Finance and Management Services for the National Electronic Disease Surveillance System Base System (NBS) Interface, Application, and Development Support. The amendment provides answers to inquiries, corrects administrative errors, and extends proposal deadlines. The updated schedule shows an RFP release date of October 17, 2024, with questions due by December 2, 2024 at 12:00 p.m. AKST and proposals due December 12, 2024 at 2:30 p.m. AKST. Proposal evaluations will be completed by December 30, 2024, with Notice of Intent to Award on January 6, 2025 and contract issuance by January 17, 2025.
The amendment revises mandatory requirements in Submittal Form F, including experience with SAS and SQL programming languages and Rhapsody data integration within the last five years, and requires resumes for all proposed principal staff. The system will have 50-60 monthly end users. Technical details indicate that Authority to Operate (ATO) certification is required but FedRAMP certification is not. No specific environment certifications are required beyond security assessment completion and ATO achievement. Additional programming details are referenced through CDC documentation links provided in the amendment.
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STATE OF ALASKA
Department of Health Division of Finance and Management Services
State of Alaska National Electronic Disease Surveillance System Base System (NBS) Interface, Application, and Development Support
RFP 2024-1600-0249/1624-020
Amendment No. Four
November 8, 2024
This amendment is being issued to provide answers to inquiries, correct an administrative error, and extend the deadline for receipt of proposals.
Important Note to Offerors: You must sign and return this page of the amendment document with your proposal. Failure to do so may result in the rejection of your proposal. Only the RFP terms and conditions referenced in this amendment are being changed. All other terms and conditions of the RFP remain the same.
Anneliese Zlitni, Procurement Officer
COMPANY SUBMITTING PROPOSAL
Email: anneliese.zlitni@alaska.gov
AUTHORIZED SIGNATURE
DATE
Change to RFP ATTACHMENT:
Change: The following section is revised:
ATTACHMENT 1 – 2024-1600-0249/SUBMITTAL FORMS A-G, SUBMITTAL FORM F – MANDATORY
REQUIREMENTS: To correct three administrative errors, note that the following mandatory requirements criteria now correctly read as follows:
3. Experience with SAS and SQL programming languages for data queries and report generation within the last five (5) years.
4. Experience utilizing Rhapsody for data integration within the last five (5) years.
8. Offerors must provide resumes for all proposed principal staff.
Note that the copy of Submittal Form F with the administrative errors has been replaced by a corrected version. The corrected version must be utilized in submitted proposals.
Change to the RFP:
Change: The following section is updated:
SEC. 1.11 RFP SCHEDULE
The RFP schedule set out herein represents the State’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.
ACTIVITY TIME DATE
RFP Released Thursday, October 17, 2024 Question Deadline 12:00 p.m. AKST Monday, December 2, 2024 Proposal Due Date 2:30 p.m. AKST Thursday, December 12, 2024 Proposal Evaluations Complete Monday, December 30, 2024 Notice of Intent to Award Monday, January 6, 2025 Contract Issued Friday, January 17, 2025
This RFP does not, by itself, obligate the State. The State's obligation will commence when the contract is approved by the Commissioner of the Department of Health or the Commissioner's designee. Upon written notice to the contractor, the State may set a different starting date for the contract. The State will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the State.
The following inquiries are here presented and answered:
Question 1: Are teaming agreements permitted?
Answer 1: Reference RFP Section 3.14 – Joint Ventures.
Question 2: How many end users will be logging in on a monthly basis?
Answer 2: Fifty to sixty.
Question 3: It states [Authority to Operate] ATO will be required. Is this related to FedRamp?
Answer 3: No, ATO is independent of FedRAMP. ATO is required before the system can go into production with live data. The State of Alaska, Department of Health, does not require vendors to go through the FedRAMP process today.
Question 4: Are any certifications required for the environment, even though the RFP does not specify any, achieving an ATO typically requires stringent environmental standards.
Answer 4: No certifications are required. Completion of the security assessment is required, and the system must reach ATO.
Question 5: Could you please provide details on the programming languages and code frameworks utilized within the NBS?
Answer 5: Please refer to these CDC links for more information about NBS:
https://www.cdc.gov/nbs/php/modernization/updates.html and https://github.com/CDCgov/NEDSS- Modernization
Question 6: For SEC. 3.04 HIPAA SECURITY ASSESSMENT REQUIREMENTS, can you provide an example where the state would not be responsible for any additional cost after working with the DOH Security Office and the DOH’s Security Assessor.
Answer 6: An example would be if a vendor refuses to provide requested documentation on a security control question. DOH works in partnership with vendors on the assessment process to reach ATO.
End of Amendment https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cdc.gov%2Fnbs%2Fphp%2Fmodernization%2Fupdates.html&data=05%7C02%7Canneliese.zlitni%40alaska.gov%7C557d9b097f5748b0744808dcff98f745%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C638666279649328499%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=DfK3pl1mMKLAtslEyVYUXaxGbn4v1hvAugtkuYjyadw%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FCDCgov%2FNEDSS-Modernization&data=05%7C02%7Canneliese.zlitni%40alaska.gov%7C557d9b097f5748b0744808dcff98f745%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C638666279649353814%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vtgADiTVrWMkC8OQqnGTpPHtnhMtS%2B8QwP4Nwqo8RdI%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FCDCgov%2FNEDSS-Modernization&data=05%7C02%7Canneliese.zlitni%40alaska.gov%7C557d9b097f5748b0744808dcff98f745%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C638666279649353814%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vtgADiTVrWMkC8OQqnGTpPHtnhMtS%2B8QwP4Nwqo8RdI%3D&reserved=0
Sec. 1.11 rfp schedule
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