20231215_Prospect_Harbor_One_on_One_Meeting_Questions.pdf

Prospect Harbor SFS Base Operations Services (BOS) Acquisition, FA255024R0003

One-on-One Meetings, 17-20 Oct 2023 50th Contracting Squadron (50 CONS/PKB)

Questions and Government Responses (Notice ID Number updated 15 Dec 2023 to FA255024R0003; no other changes made)

1. Acquisition Strategy, Set Aside Decision

Has the Acquisition Approach (Set Aside or Full and Open) been determined?

Response: Yes; the acquisition will be a 100% Small Business Set Aside

2. General

a. Is the combined contract (the planned PHSFS BOS contract) now in performance?

Response: No, currently services are performed by a mix of Navy military personnel, Navy civil servants and Navy regional contractors.

b. Do all of the requirements have to be performed by the prime Contractor, or can requirements be performed by subcontractors?

Response: It is up to each prime offeror to decide if requirements should be subcontracted, and if so, which requirements would be subcontracted.

c. Subcontractor Facility Security Clearance. Does a subcontractor have to have a Facility Security Clearance at the time of award?

Response: Yes. However, it would only be required for a Contractor (subcontractor) performing requirements where personnel must have security clearances. Custodial staff, for example, would not require security clearances if they only perform custodial requirements.

Contractors not requiring a security clearance, but requiring access to a classified area, will be escorted.

d. Weather. Is there any time of the year when the installation is not accessible?

Response: The offeror will need to research weather records for the performance location.

e. Fire Department. How far away is the local volunteer fire department?

Response: The Gouldsboro Fire Department Station 1 is located approximately one mile away by road.

f. Will the Government provide an equipment list of Government Property?

Response: The final RFP will note if any equipment will be provided by the Government;

however, as of now, it is expected that the Navy will take all Government property and equipment when it departs. The exception might be some office furniture.

g. PWS 4.7.5 Question: What CE Logistics and Equipment will the Government provide?

Response: As of now, all Civil Engineering and Logistics equipment will be removed by the Navy when installation responsibility transfers to USSF. The offeror will need to assume no Civil Engineering or Logistics equipment will be provided by the Government. The final RFP will note if any equipment will be provided by the Government.

h. Are there any union agreements (Collective Bargaining Agreements) in effect at the installation?

Response: No union agreements have been identified for Contractor personnel currently performing at the installation.

i. Ref. PWS paragraph 1.1.8. FAS Staff. Will the FAS staff be located in the Colorado Springs area?

Response: Yes; however, the Contracting Officer's Representative (COR) will be located on site at Prospect Harbor.

j. Will there be Resource Management functions?

Response: No.

k. Request the contact information for the current contract arrangements.

Building Maintenance; includes custodial services.

N4008522D0087 CCI Facility Support Services, LLC 29 Bowdoin St Ste 109 Manchester ME 04351-3554

URL www.cci-alliance.com

General questions about any of the CCI companies Celeste M. Hunt, PE, PMP Chief Business Development Officer

(978) 697-8308 chunt@bbch-llc.com

Environmental Services; includes water testing.

N4008520D0047 Credere Associates, LLC 776 Main St Westbrook ME 04092-3419 207 828 1272

URL https://www.crederellc.com/

Refuse Collection.

N4008521D0058 Batista-Dorado JV2 3731 SW 47th Ave Ste 403 Davie FL 33314-2800

Giselle Rafael, General Manager 954 434-2053

l. Hours of Operation (PWS 2.19). For services other than CSG services, are contingencies included in the FFP prices for services?

Response: Yes.

m. Other than the information provided for Custodial Services and frequencies, will there be additional workload data provided from which to calculate needed staffing, materials, and equipment for this project?

Response: The Government will provide historical maintenance records and available workload data in the bidder’s library for offeror's review when the RFP is released.

n. Will resumes be required as part of the offeror's proposal?

Response: No.

o. Does the requirement include management of scientific work? (Analytics)

Response: No; the SATCOM mission at the installation is the responsibility of a separate contract.

p. Are there any CBAs in effect for the station?

Response: No.

q. Will there be CLINs for reimbursement of materials?

Response: During Phase-In, a FFP NTE CLIN administered similarly to a Cost Reimbursement CLIN, for purchase of materials and supplies for transition (that is, for items which the Contractor is not required to account for under the contract's FFP Phase-In CLIN). A similar CLIN will be included for each Option period, and will include the cost of materials, and heating oil, kerosene, and diesel fuel for the backup generators. There will be a separate FFP NTE CLIN to reimburse the Contractor for the cost of the electrical utility service.

3. OPSEC

PWS 1.1.3.5. OPSEC training.

a. Is there an estimate of the number of hours of training required to be compliant with the training requirement?

Response: The Government is still researching this requirement and the final OPSEC training information will be in the final RFP and PWS.

b. What training materials are applicable to the OPSEC training requirement?

Response: The Government is still researching the final OPSEC training requirement and necessary training material, which will be in the final RFP and PWS.

4. Personnel Security Clearances

PWS 4.9.1. The PWS states “Personnel [Fire and Security Alarm Technicians] shall maintain a SECRET security clearance.”

Question: Does this requirement preclude subcontracting our such services since commercial entities usually do not possess facility security clearances or have cleared personnel?

Response: The PWS will be revised to remove “security alarm technician”. If the fire alarm technician is a subcontractor without a clearance, they will need to be escorted for any work performed in a classified area.

5. Contract Security Guard (CSG)

a. Contract Security Guard Services, Technical Proposal for Weapons Storage. What does this entail?

Response: There is an existing Navy Ready to Issue (RFI) room, which does not qualify as an armory. There is also a room in the Guard Building at the installation entrance which could be used to store some weapons. The final RFP will state where weapons can be stored on-site, and what requirements the offeror will have to address in the proposal, if any.

Note: While the draft requirement information was based on the concept of evaluating offerors' proposals for weapons storage, this concept has changed and the final PWS will likely state where weapons can be stored at the station. Therefore, the final RFP likely will not have a technical proposal requirement for weapons storage.

b. Contract Security Guards (CSGs). What is the number of personnel required?

Response: The final RFP will contain the number of CSG postings, by labor title and shift.

The number of administrative CSG positions will be up to the offeror to determine.

c. Is an on-site special CSG response team, which is always on site, required?

Response: No.

d. Is there an intermediate Entry Control Point (ECP) staffed by CSGs?

Response: No. There is a small restricted area within the installation, which is separate fenced, alarmed, and equipped with card readers for area and building access, but there is no separate staffed ECP for the restricted area.

e. The PWS requires the Contractor to inventory all arms, ammunition, and equipment in the armory at the end of each shift, and requires the inventory to be conducted by the ending shift and starting shift supervisors. Does this require a supervisor to be on duty at all times (24/7 basis)? Or, could a two-person verification be substituted?

3.2.24.3 The contractor shall ensure a joint inventory is conducted each shift between the on-going and off-going shift supervisor and account for all arms, ammunition and equipment assigned to the AA&E Facility (also known as the Armory). This inventory shall be conducted at the beginning of each shift and annotated on the AF Form 1473, Gun, and Equipment Room Inventory.

Response: The PWS will be modified to state that the joint inventory shall be conducted every time the armory is opened for issue or closed. A supervisor is not required and the inventory will be annotated on an AF Form 1473 or a similar locally created form.

f. CSG Physical Fitness Standards. The PWS CSG physical fitness standards will make it more difficult to find civilian employees to meet the standards. Is there flexibility to relax standards?

Response: The final RFP will have any updated standards. If the DAF standards remain in the PWS, they will be modified to allow for a two-mile walk as an option to the 1.5 mile run.

g. The trainer for the CSG must be able to meet military training certification requirements. Is it acceptable for the Contractor to have someone who meets the training certification requirements oversee an employee on-site to provide the necessary training?

Response: The Contractor shall meet all State of Maine firearm training and qualification requirements; however, they shall remain compliant with all other Air Force security forces requirements throughout the PWS. The overall training program can be managed by an off-site qualified person to provide train-the-trainer oversite of the program without always being physically onsite.

h. Equipment Required for CGS Personnel. Can the Government provide brand name descriptions, or more information about the equipment?

Response: The Government is still determining the required equipment for security personnel and will remove or update all minimum equipment requirements for the final RFP.

i. The PWS states the Contractor will purchase GSA-approved safes for storing weapons and ammunition, but also states the GSA-approved safes will become Government property. Will the Contractor be reimbursed for the cost of the GSA-approved safes?

Response: Yes, the Contractor will be reimbursed. The Contractor shall purchase GSA approved safes or weapon storage racks.

j. Armory. Will the armory be in a place (and/or may the armory be in a place) which can be observed on a 24/7 basis by CSG personnel? If not, the PWS states an alarm must be purchased by the Contractor.

Response: The Contractor shall be responsible for purchasing GSA weapon safes or approved storage racks, with weapons staged at the Guard Post (Building 125; small storage area) and Building 112, first floor. The armory must be observed 24/7 or have an approved alarm system for the armory. The Contractor shall have one rifle and pistol per CSG.

k. Night Vision Devices and Target Designators. Ref. PWS, page 93 of 111. Will the Contractor be required to purchase these devices? If yes, will the Government provide more information so that all offerors will be pricing a common baseline?

Response: The final RFP and PWS will list the equipment and training requirements by the Contractor. Equipment that requires minimum characteristics will be listed in the PWS and RFP.

l. Armory. Once the armory is outfitted, how will it be inspected and certified? That is, will the Government inspect and certify the armory, or will the Contractor be able to inspect and self-certify?

Response: The final RFP and PWS will outline the physical security standards required for certifying the armory, which is expected to be a joint certification by both the Contractor and the Government.

m. Security Vehicles.

(1) What security vehicles will be required?

(2) What markings will be required?

(3) Is there a garage available on the installation?

(4) Is there refueling available on the installation? How close is the nearest gas station?

Response: The final RFP will have the final requirements, if any, for security vehicles. The current plan for the final RFP is as follows:

No security vehicles are required. However, CSG personnel may not use their private vehicles to patrol on the installation; only vehicles provided by the Contractor may be used.

Contractor provided security vehicles do not require flashing lights, sirens, public address systems, nor other features of typical law enforcement vehicles.

Contractor provided security vehicles must be registered and licensed for operation on public roads in the state of Maine, must have a sign on the front driver's door and front passenger's door, minimum size of each sign is 12 inches vertical and 18 inches horizontal, with the following minimum text in black or dark blue lettering, with minimum size 2 inches high:

PROSPECT

HARBOR SFS

SECURITY

Contractor provided security vehicles may only be operated on installation's paved road surfaces and the installations gravel parking lot.

The Contractor may provide its own low speed vehicle(s) for patrol use by contract security guards. Such low speed vehicles must have a sign on the vehicle's left and right sides, minimum size of each sign is 10 inches vertical and 15 inches horizontal, with the following minimum text in black or dark blue lettering, with minimum size 1.5 inches high:

PROSPECT

HARBOR SFS

SECURITY

The Contractor may operate its own low speed vehicle on non-paved areas of the installation but is responsible for prompt repair of any damage caused by its use to any installation property, including landscaping, building, fencing, water or septic system, electrical power, or communication system components.

The installation includes a heated two vehicle garage which the Contractor may use for vehicle storage.

No vehicle refueling is available on the installation; recent visits indicate a gas station is located approximately four miles from the installation and another at approximately eight miles from the installation.

n. Contract Security Vehicles. Will contract security vehicles include requirements for detention of persons? The PWS also doesn't have: a description of communication systems for contract security vehicles nor vehicle weapons storage requirements.

Response: The final PWS will not have a contract security vehicle requirement. If the Contractor chooses to use a contract security vehicle on the installation, the PWS will only require identification signs.

o. The PWS notes blue lights for the contract security vehicles, but the State of Maine does not allow blue lights for such vehicles.

Response: The final RFP will identify any requirements for contract security vehicles and CSG equipment.

p. PWS 1.1.3.2. Does the installation have X-Ray or magnetometer equipment for security screening?

Response: No.

q. Are there any requirements for a water patrol (marine patrol) at the installation?

Response: No.

r. Should a description of the proposed uniforms be included in the proposal?

Response: No. Reference PWS at 3.1.8.2, Uniform Approval. The design of all uniforms and equipment listed above shall be subject to the approval of the Security FAS.

s. Reference Appendix 6. CSG training requirements. Who is responsible for providing the training, the Government, or the Contractor?

Response: The BOS Contractor.

t. Reference Appendix 5. Noted that ammunition requirements are in review. Are shotguns to be provided by the Contractor for CSG weapons?

Response: No.

u. CSG weapons. Is the Government's intent that each CSG should be equipped with both one rifle and one pistol?

Response: Yes.

v. Firearms sharing. Does the PWS allow, or require, firearms sharing?

Response: No. One rifle and one pistol will be required for each CSG.

w. Is CGS ammunition a reimbursable cost?

Response: Yes.

x. Could the Contractor use one of the rooms in the mission building (Building 101), other than the ops floor, to store weapons? This assumes that the requirement would be for the weapons to be secured and alarmed 24/7.

Response: No, the BOS Contractor will not be permitted to store weapons in the mission building.

y. Electronic Security System (ESS).

The current ESS is owned and operated by 10 SOPS mission contract. If an additional ESS is added to the contract to monitor the outside of the mission areas, the addition of the system would fall to the BOS Contractor. In the current configuration, all that is necessary is that the security guards monitor the 10 SOPS ESS.

6. Civil Engineering (CE)

a. Is there an on-site requirement for Civil Engineering personnel?

Response: No, Contractor personnel only need to be on-site for performing contract requirements. There are, however, ongoing Civil Engineering requirements, such as custodial, groundskeeping, snow plowing, and others, which may require a daily presence on-site for performance.

b. PWS 4.9, Requirement for a Certified Energy Manager. Does this requirement drive a full-time position?

Response: Only occasional survey work on-site to correct issues is anticipated.

c. Can the Government provide a cycle for energy management?

Response: The Government does not currently have an existing cycle for Prospect Harbor energy management to provide. (Energy management is the proactive and systematic monitoring, control, and optimization of an organization's energy consumption to conserve use and decrease energy costs.)

d. At what level of snow is the Contractor required to plow installation roads?

Response: The roads on the installation need to be plowed sufficiently to allow passenger vehicles to enter the installation and park, and to allow parked passenger vehicles to drive off the station.

e. PWS 4.1.3. Work Control of Civil Engineering. Who does this function now?

Response: Navy civilian personnel.

f. Reference PWS at 4.5, Information Technology (IT) Support. The PWS paragraph includes:

"The contractor shall develop, provide budgetary input for, and manage a long-range plan to include at a minimum the integration of spatial data, facilities records, maintenance records, workflow management, and document management for the PHSFS."

What information has been baselined? What is expected in terms of the final product?

Response: The Government will provide as much historical information as possible for PHSFS; however, after award, the expectation is for the Contractor to begin using NexGen/TRIRIGA to log all maintenance and repair tasks of real property.

g. Drinking water. Is the installation potable water system currently in use?

Response: Yes.

h. Work Control of Civil Engineering Requirements. Will the Air Force Work Control system be used by the Contractor?

Response: Yes.

i. Information for proposal preparation. Condition assessment of facilities and systems for estimating operations and maintenance requirements.

Response: The Government is still researching this information. If received, the Government will provide information for facility and system conditions in the final RFP, or Bidders Library, for offeror review.

j. Paragraph 4.3 has a requirement for a full Civil Engineering department, which would be a significant liability for the Contractor. The Navy currently has NAVFAC to reach back to.

Response: As needed basis is sufficient if Contractor deems it to be. The Government’s intent is for the Contractor to utilize personnel (“full Civil Engineering department”) how they see fit to accomplish the tasks and requirements provided.

k. PWS 4.1.3.2 PWS states “The work orders shall also be kept in the NexGen/TRIRIGA.”

Question: What Government hardware will be provided to accommodate TRIRIGA?

Response: No specialized hardware is required for the use of NexGen IT/TRIRIGA. General IT equipment/computers will be sufficient.

l. PWS 4.1.5.2 PWS states “The intent is to migrate data from the Maximo system into the NexGen IT/TRIRIGA system and once complete, utilize NexGen IT/TRIRIGA database for all actions defined in this PWS.”

Question: Who will perform the data migration, Navy, Space Force or Contractor?

Response: The final RFP will detail the data migration requirement for this contract.

m. PWS 4.1.6.9 The PWS states “Data shall be maintained for: Operations Work Management and Sustainment Management System (SMS) (e.g., BUILDER™, PAVER™, eMH, future designated sustainment management products, etc.).”

Question: Will various SMS databases like BUILDER be available at the site to the Contractor?

Will the Contractor be responsible for conducting facility condition assessments (FCAs) and updating BUILDER as needed?

Response: Databases for the BOS Contractor's use will be available at the station for use by the BOS Contractor. All FCAs and BUILDER data inputs will be conducted by the BOS Contractor.

n. PWS 4.2.2.1.1 PWS states “Initial facility and infrastructure system assessment (Submittal #1) provided prior to full performance date.”

Question: Will the Contractor have access to existing maintenance plans in Maximo during phase-in?

Response: The Contractor will have access to existing maintenance plans.

o. PWS 4.2.3 The various requirements appear to be quite extensive, and in many cases impractical or not possible to implement when considering the small size of the installation and the nonexistence of various components. These requirements will also require skilled staff with knowledge of energy program management in order to develop the various programs, coordinate energy performance assessments of facility systems and attain established conservation goals. Also, establishment of a site renewable energy strategy, performance of energy security assessments requires specialized expertise that we assume is not currently resident in on-site staff.

Question: Will USSF consider waiving these requirements or at least reducing the scope to only those items that are reasonably applicable to this small station?

Response: This topic is still in research. The final RFP/PWS will have any updated requirement for this.

p. Question: Does the Government intend that a Certified Energy Manager (see PWS 4.9.12) be resident on site?

Response: No.

q. PWS 4.2.3.7 PWS states “The Contractor shall complete periodic reviews of base utility contracts to identify opportunities to reduce or stabilize costs through favorable contract terms, services, and rates. The Contractor shall support the annual review and the re-establishment of base utility rates for reimbursable customers and tenants.”

Question: Other than the electrical power purchased from the local area electricity provider, are there other utility contracts affected by this requirement?

Response: Not at present. The only utility currently servicing the installation is the electrical power utility. There are no known plans for other utility contracts; the installation is self-sufficient for potable water and wastewater systems, and does not use natural gas. Installation communication contracts are managed by others.

r. Question: Since the PWS requirements require specialized skills and expertise, do such capabilities currently exist on the installation? If so, who performs them?

Response: All requirements requiring specialized skills are being provided by Navy personnel, or contract personnel performing under Navy contracts.

s. PWS 4.2.5.4 PWS states “In the event of the primary HVAC/R system becomes inoperable or other temporary outage, the Contractor shall provide, connect, operate, maintain, and disconnect temporary portable heating and air conditioning systems that are properly sized and functional to meet temporary HVAC/R operational mission requirements.”

Question: How many times per year does this requirement occur?

Response: There are two HVAC systems, so the BOS Contractor will only need to provide temporary operations if both systems fail at the same time. The HVAC systems support only the mission equipment. The estimated number of outages based on historical incidents is ≤ 1 per year.

t. Question: How much time does the Contractor have to acquire and provide such equipment on-site after an outage occurs?

Response: If both HVAC systems fail, the Contractor would need to get a temporary unit in place as soon as possible.

u. PWS 4.2.6 Refuse Collection and Recycling Services.

Question: Is the BOS Contractor required to dispose of refuse off-base, or is that a USSF responsibility?

Response: The Contractor is required to dispose of refuse off-base.

v. Question: How many 10-yard dumpsters are required?

Response: One. (Note: The dumpster requirement will likely be changed to 8-yard dumpster in the final PWS).

w. Question: How many recycling containers are required?

Response: The Contractor shall provide a minimum of one recycling container.

x. PWS 4.3 PWS states “The Contractor shall deliver full service comprehensive planning and engineering services, including at a minimum: concept development, design, program development, interior design, space planning, construction management, facility energy efficiency, and utility management.”

Question: Is it the Government’s intent that the Contractor maintain a full Engineering department with licensed engineer(s) to perform these services? (reference PWS 4.9.2 -4.9.5 and 4.9.7-4.9.10 and 4.9.15 which discuss numerous qualifications for Engineering positions and Architects)

Response: CES intent is for the Contractor to utilize personnel how it sees fit to accomplish the tasks and requirements provided. Full time Engineering Department may not be necessary for this.

y. PWS 4.4.3 Real Property Management. Is it the Government’s intent that the Contractor maintain a full Engineering contingent on site to perform these services (e.g., RP acquisition support, real estate support to land use surveys, RP disposal packages and reports, RP accountability and reporting, facilities inventories, boundary inspections, etc.?)

Response: There is no on-site requirement.

z. PWS 4.5 PWS states “The Contractor shall perform system administration for NexGen IT/TRIRIGA and manage the inventory, troubleshooting, and movement of hardware (i.e., computers, printers, telephones, cell phones, Land Mobile Radios (LMRs) and related equipment) and the administration of recurring software requirements. The Contractor shall provide ISSO services for those systems which the Contractor and CE FAS are responsible.”

Question: Is it the Government’s intent that all these services are to be performed by on-site Contractor staff?

Response: Performance can be from off-site (remote support) as long as acceptable performance is provided.

aa. PWS 4.6 Is it the Government’s intent that all these requirements be performed by on-site Contractor staff, including those Environmental Planning functions typically requiring engineering support such as Environmental Impact Analysis Process (EIAP) actions, and Environmental Baseline Surveys (EBS)?

Response: It is up to each offeror to develop an approach, but these services, priced under the planned Civil Engineering Maintenance and Repair Services CLINs and the planned Civil Engineering Environmental Services CLINs, or CLINs identified in the final RFP, are to be priced using the contract attachment with the individual tasks, which would only be used by the Contractor as needed. The contract attachment for pricing the individual tasks has/will have the Government's estimate of hours for each task.

bb. PWS 4.7 Emergency Management.

Question: Is it the Government’s intent that a complete Contractor-staffed Emergency Management capability be provided and remain active on site, including providing typical EM training to base occupants (such as CBRNE, WMD) and conduct post-disaster damage assessments?

Response: It is not the Government’s intent that the Contractor maintain a fully staffed EM capability onsite.

cc. Question: Is the EM Readiness and Program Manager (see PWS 4.9.21) a position that is required to be on site as part of Contractor staff?

Response: It is not the Government’s intent that the Contractor maintain a fully staffed EM capability onsite.

dd. PWS 4.9.13 Is it the Government’s intent that Contractor have a degreed engineer as part of on-site staff to manage EMCS/HVAC controls as stated?

Response: There is no requirement for the Contractor to have an on-site Civil Engineering staff. The Government will remove the degreed engineer requirement for this in the PWS.

ee. PWS 4.9.14 Is there currently an EMCS on the installation? If so, is it operated and maintained by an experienced EMCS Operator?

Response: There is no EMCS on the installation; the PWS will be revised to remove this requirement.

ff. Appendix 8 Real Property Listing table: Please provide square feet for buildings, storage areas, and parking areas listed in the appendix; and linear feet of sidewalks, paved roads, water mains, and fencing listed in the appendix.

Response:

Area of Buildings (Data is from US Navy real property records).

Description Bldg Nr. Area (Sq Feet)

Guard Shack 125 528

Workshop 105 916

Garage 104 588

HQ Bldg 112 2,079

Grounds Maintenance 106 288

Mission Administration 103 1,500

Mission Operations 101 2,160

Backup Generator 102 373

MWR (Morale, Welfare and Readiness) 110 3,242

HAZMAT 52 120

Security Equipment Storage 109 175

Total 11,969

Area of Storage Areas.

The following buildings are available for BOS Contractor use, including office space and storage, as applicable:

Workshop 105 916

Garage 104 588

HQ Bldg 112 2,079

Grounds Maintenance 106 288

MWR (Morale, Welfare and Readiness) 110 3,242

HAZMAT 52 120

Security Equipment Storage 109 175

Length of Sidewalks.

Response: Approximately 240 feet.

Estimated using aerial imagery at Bing.com (Bing Maps).

Length of Paved Roads.

Response: Approximately 550 feet.

Estimated using aerial imagery at Bing.com (Bing Maps).

Length of Water Mains.

Response:

Estimated length of water main at Prospect Harbor SFS.

Shallow Well to Bldg 112 (HQ Bldg): 45 feet Bldg 112 (HQ Bldg) to Bldg 103 (Mission Admin): 45 feet Bldg 112 (HQ Bldg) to Bldg 101 (Mission Ops): 90 feet

Deep Well to Bldg 105 (Workshop): 10 feet Bldg 105 (Workshop) to Bldg 110 (MWR): 55 feet Bldg 110 (MR) to Bldg 125 (Guard Post): 90 feet Total Estimated Length, Approximately: 335 feet

Estimated using Navy civil engineering map (10 SOPS briefing) and aerial imagery at Bing.com (Bing Maps).

Length of Fencing (Chain Link).

Response: Chain Link, Excludes Restricted Area Fence. Approximately 1,075 Feet.

Estimated using aerial imagery at Bing.com (Bing Maps).

Response: Chain Link, Restricted Area Only. Approximately 655 Feet.

Estimated using aerial imagery at Bing.com (Bing Maps).

gg. Appendix 7 Question: please provide square footage of gravel lot to estimate maintenance. Also amount of 10-watt solar lighting system, and length and height of courtesy wall.

Area of Gravel Parking Lot.

Increment Length Width Area (Sq Feet)

Gravel Road, outside fence 100 20 2,000

Gravel Road, inside fence 25 20 500

Gravel cross over from rest of station 50 40 2,000

Small area by Building 112 25 20 500

Parking Lot 220 70 15,400

Total Estimate, Approximately: 20,400

Estimated using aerial imagery at Bing.com (Bing Maps).

Number of 10 Watt solar lighting systems.

Response: One light every 20 feet on the Northern fence.

Length of Courtesy Wall (Wood, Stone).

Response:

Along the neighborhood gravel road: 150 Feet approximately.

Estimated using aerial imagery at Bing.com (Bing Maps).

Along property line with residential neighbor: 225 Feet approximately.

Estimated using aerial imagery at Bing.com (Bing Maps).

Height of Courtesy Wall (Wood, Stone).

Response: Approximately 10 feet.

7. Communications

a. Communications requirements. Can services be performed on-site or remote?

Response: It's up to each offeror. Some of the Communications requirements will need to be performed on-site by their very nature; however, much of the systems administration work could be performed remotely.

b. PWS 1.1.5. What kind of training is required, or how many hours of training are required for training on Communications Support Services in the paragraph?

Response: The Government is still researching this requirement. The required training for Communications Support Services will be included in the final RFP and PWS.

c. What is currently used for the data network?

Response: Currently the Navy NIPRNet is provided on the installation. During the Summer of 2024, the Air Force Network (AFNET) is scheduled to be installed at the installation.

d. Who manages the licenses?

Response: The BOS Contractor. Note: The BOS Contractor is not responsible for the 10 SOPS computers or other equipment connected to AFNET, and is not responsible for the licenses for the 10 SOPS computers.

e Land Mobile Radios (LMRs). What frequency authorization is required for LMRs on the installation?

Response: The Government will provide LMR frequency authorization information after contract award.

f PWS 5 Question: Is it the Government’s intent that Contractor have on-site staff to accommodate the Communications functions including desktop support provided by Client Support Technicians, circuit troubleshooting, software configuration, IT property custodian requirements, purchasing support, etc.?

Response: Performance can be from off-site (remote support) as long as acceptable performance is provided.

g. PWS 9.1 PWS states “RESERVED”. Is it correct to assume that this does not apply to computers and peripherals associated with Government internet service, email service and NexGen IT/TRIRIGA services?

Response: The PWS paragraph at 9.1, Government Furnished Equipment, has "RESERVED." This paragraph is still in research. However, the BOS Contractor will be responsible for acquiring the computers and peripherals needed for its performance of contract requirements; Government computers and peripherals will not be provided for the BOS Contractor's use. This does not apply to AFNET NIPRNet equipment used to provide AFNET NIPRNet access to station users, including the BOS Contractor. The Government will provide access to AFNET NIPRNet for use by the BOS Contractor for contract performance; access will include e-mail service. Access to the Air Force's NexGen IT/TRIRIGA programs will be provided by the Government; no special equipment is required to access the web based applications.

8. Logistics

a. 1.1.6, Logistics Support Services. Is the Contractor responsible for classified shipments or receipt of classified shipments?

Response: Logistics support for classified shipments is expected to be limited, or not required.

b. Are there classified destruct facilities on the installation, such as for burning or destroying classified material?

Response: No. There are no classified destruct facilities are on the installation for destroying classified material.

c. Are X09 secured containers sufficient for storage of classified material?

Response: Outside of the mission area (which is not the responsibility of the BOS Contractor), no storage of classified information has been identified.

d. Ref. PWS at 3.2.12. Understand that CSGs performing contract CSG requirements may not perform escort duties. However, when a CSG is not on-duty performing CSG requirements, could that employee perform escort duties at that time?

Response: Yes. The PWS will need to be revised at this paragraph.

e. Can CSGs provide Logistics services for handling classified material when the employes are not on CSG duty?

Response: Yes, as long as the CSG employee is not performing CSG requirements.

f. Is there a requirement for receiving and processing classified material?

Response: No.

g. PWS 6 Question: Is it the Government’s intent that Contractor have on-site staff to accommodate the Logistics functions including handling/receiving classified property and material, packing and crating?

Response: No. The Contractor can staff logistics functions on-site as required.

9. Bioenvironmental

a. For installation Bioenvironmental requirements, what sources of radiation would be on the installation?

Response: The SATCOM antennas are radiation sources and certain types of Test, Measurement and Diagnostic Equipment (TMDE) contain radiation sources. The PWS has notification requirements for brining radiation sources on the installation. There may also be radon monitoring.

b. PWS 7.1.2 PWS states “The Contractor performing the sampling fieldwork shall be a qualified and appropriately certified/licensed environmental engineer/environmental scientist/environmental technician/industrial hygienist.”

Question: Is it the Government’s intent that Contractor provide one or more persons with this level of certification within the on-site staff?

Response: There is no requirement for this PWS requirement to be performed by on-site staff. The requirement is for periodic water sampling, and occasional checks for radon or other environmental concerns.

10. Pricing

a. What is the pricing for the requirement?

Response: Mostly Firm Fixed Price (FFP) for services. However, much of the Civil Engineering maintenance and repair services or tasks will be priced in a contract attachment using the Government's quantities for each service or task, with the extended total for each performance period resulting in the price of a FFP Not To Exceed (NTE) Contract Line Item Number (CLIN) for each performance period. Each month, the services, or tasks which the Contractor needs to perform to meet contract requirements during the month will be added up and then submitted for payment under the FFP NTE CLIN. Other Civil Engineering requirements may be priced similarly in the final RFP. There will also be Government-determined FFP NTE CLINs which the Government will use to pay (reimburse) the Contractor for the cost of materials used during performance, such as nails, paint, lumber, chain link fencing, heating oil, kerosene, diesel fuel for the backup generators, and also for the station's electric utility bill.

b. Unbalanced CLIN Pricing Evaluation. Input is to consider removing, since it is subjective and may impact the strategic pricing of an offeror.

Response: Part of the reason for this evaluation is for detecting errors in an offeror's proposal, which could be a discussion topic, if the Government chooses to open discussions with the offeror. Note: Federal Acquisition Regulation (FAR) 15.404-1, Proposal analysis techniques, at 15.404-1(g), makes this a mandatory evaluation for "All offers with separately priced line items or subline items".

11. Evaluation Factors

Affordability Evaluation. Will the Government provide the budget?

Response: If Affordability is included in the evaluation, the Government will provide its budget, either by contract total or by individual performance periods.