D and F 52.217-8 Option (Signed).pdf

DETERMINATION AND FINDINGS

to Extend Services in accordance with FAR 52.217-8 under 70B03C22P00000508

1. In compliance with the conditions set forth in FAR 37.111 regarding the appropriate use of Federal Acquisition Regulation (FAR) clause 52.217-8 in contracts for continuous services when a break in service would cause harm to the Government, the following findings and determination have been made prior to the exercise of the Option to Extend Services under the subject contract for HVAC Preventative maintenance and repairs, CBP San Juan, Puerto Rico.

a. Full funding is available in the amount of $110,415.82 for six (6) months of extended service.

b. The requirement covered by this six-month option will fulfill an existing and ongoing need for HVAC preventative maintenance and repair services at CBP San Juan, Puerto Rico facilities.

c. Exercise of the FAR clause 52.217-8 option under the existing order is the most advantageous and feasible method of fulfilling the Government’s needs.

Exercising the option will allow needed HVAC services to continue at the same price and under the same terms and conditions that are currently in place.

d. At the time of award, this contract was placed under FAR Part 19, 8(a). The option clause 52.217-8 was not synopsized as part of the Request for Quotes.

e. FAR clause 52.217-8 was not evaluated at the time of award of this contract. Thus a Justification for Exception to Fair Opportunity will be required as part of the option exercise.

f. The Contractor is not currently listed among parties excluded from Federal Procurement Programs in accordance with FAR 9.405-1(c).

g. The Contractor’s performance on this contract has been acceptable.

h. Permitting a lapse of this contract would materially impact mission readiness, and the and contract currently in place and has been in place for approximately three (3) years and cannot timely be replaced.

i. This Option will be exercised bilaterally.

j. The reason this action is needed as follows:

The prolonged government shutdown delayed acquisition timelines making the procurement of a new contract award by 9/19/2026 not feasible.

The Purchase Order extension will allow mission critical HVAC services to continue uninterrupted. The replacement contract, starting 3/19/2027 will be competed among HUBZone vendors in Puerto Rico.

2. Based upon consideration of the foregoing factors, I hereby determine that the exercise of the FAR 52.217-8 option for up to six (6) months under the subject contract is in the best interest of the Government.

Robert J. Kay Contracting Officer