18-01720 Project Record Documents.pdf
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- 2025 Stormwater Projects at Various Locations
- Solicitation number
- Not on record
- Issued by
- Montgomery County, Northern Cambria Borough, Pennsylvania
About this file
This document is Section 01720 of a construction contract specification related to Project Record Documents. The section provides detailed guidelines for maintaining, recording, and submitting project documentation throughout the construction process. Contractors are required to maintain at the job site one copy of record documents including drawings, specifications, amendments, change orders, shop drawings, product data, and samples. The documentation must be kept in a clean, dry, and legible condition, filed according to Construction Specifications Institute (C.S.I.) standards, and made available for inspection at all times.
The specification outlines specific requirements for recording information, including labeling documents as "Project Record", recording information concurrently with construction progress, and marking drawings to show actual construction details such as underground utility locations, field changes, and supplemental instructions. At project completion, contractors must submit one set of annotated drawings, two copies of shop drawings or product data sheets, and a transmittal letter with project details, certification of document completeness, and the contractor's signature. The document emphasizes the importance of comprehensive and accurate record-keeping throughout the construction process.
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Text version
01720-1
SECTION 01720
PROJECT RECORD DOCUMENTS
PART 1 GENERAL
1.1 MAINTENANCE OF DOCUMENTS
A. Maintain at job site, one copy of record documents including Drawings, Specification, Amendments, Change Orders and other modifications, Shop
Drawings, product date and samples.
B. In addition, maintain one copy of field orders or written instructions and field test records.
C. Provide files and racks for storage documents.
D. File documents and samples in accordance with Data Filing Format of the
Construction Specifications Institute (C.S.I).
E. Maintain documents in a clean, dry, legible condition and in good order. Do not use record documents for construction purposes.
F. Make Documents and samples available at all times for inspection.
1.2 RECORDING
A. Label each document "Project Record" in neat large letters.
B. Record information concurrently with construction progress.
C. Do not conceal any work until required information is recorded.
D. Drawings - Legibly mark to record actual construction:
1. Horizontal and vertical locations of laterals, underground utilities and appurtenances, referenced to permanent surface improvements.
2. Field changes of dimension and detail.
3. Changes made by Supplemental Instruction or by Change Order.
4. Details not on original Contract Drawings.
E. Specifications and Amendments - Legibly mark each Section to record:
01720-2
1. Manufacturer, trade name, catalog number, and Supplier of each Product and item of equipment actually installed.
2. Changes made by Supplemental Instructions or by Change Order.
F. Shop Drawings - Maintain as record documents. Legibly annotate any changes made after review.
1.3 SUBMITTALS
A. At completion of the Work, furnish one set of drawings showing all notations specified above. A copy of the Design Professional's drawings may be used for this purpose upon reimbursement of the printing costs to the Design Professional. In addition, furnish two copies of any shop drawings or product data sheet which required annotation after approval.
B. After inclusion of additional data, if any, furnish:
1. One set of contract drawings as specified under 1.3, A. above.
2. Two sets of all other Project Record Documents.
C. Accompany this final submittal with transmittal letter containing data, project title and number, Contractor's name and address, title and number of each Record
Document, certification that each document as submitted as complete and accurate, signature of Contractor or his authorized representative.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used
END OF SECTION
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