B09_Att_(15)_HAVO_326181_-_Site_Walk_Requirements_30JUL2026_0001.pdf

Pre-Proposal Site Visit Agenda

Project: Rehabilitate Rainshed & Water Treatment System Location: Hawai’i Volcanoes National Park Site Visit Date: Wednesday, September 30, 2026 NPS POC for Site Visit: Paul Shupak, NPS COR | (720) 908-5296 | paul.shupak@nps.gov

1. Purpose of Site Visit The purpose of the pre-proposal site visit is to provide prospective offerors an opportunity to observe existing site conditions associated with the Rainshed and Water Treatment System project; review access, staging, and logistical constraints; observe existing facilities and utilities; and better understand the physical conditions associated with the work described in the solicitation documents.

The site visit is intended to assist prospective offerors in developing their proposals based on actual field conditions. Offerors should use the visit to observe conditions that may affect construction means and methods, access, material handling, temporary facilities, sequencing, protection of existing facilities, utility coordination, and restoration of disturbed areas.

The Government will not provide verbal responses, interpretations, or solicitation clarifications during the site visit. All questions requiring interpretation of the solicitation documents, drawings, specifications, scope, existing conditions, access requirements, schedule, or contract terms must be submitted in writing in accordance with the solicitation instructions.

Government responses to questions will be provided only through the formal solicitation question-and-answer and/or amendment process.

Attendance at the site visit does not relieve offerors of the responsibility to fully review the solicitation, drawings, specifications, amendments, and all applicable contract requirements.

2. General Site Visit Agenda Time Activity

9:00am Meet at the Kilauea Visitor Center (KVC) Parking Lot in front of KVC 1 Crater Rim Dr W, Volcano, HI 96785 9:15am Contractor sign-in; introductions; safety briefing; site visit procedures; and overview of written question requirements 9:30am Site orientation, including project access, anticipated staging and laydown areas, existing facilities and utilities, material delivery considerations, and general site constraints

10:00am Site walk of primary project work areas associated with the Rainshed, Water Treatment System, utilities, and associated site work

12:00pm Additional field observation and contractor review of conditions, as necessary

1:00pm Site visit closeout; reminder of written question process, solicitation Q&A deadline, and requirement that all solicitation clarifications be issued formally in writing

Times are approximate and may be adjusted based on field conditions and the duration of the site walkthrough.

3. Site Visit Procedures Prospective offerors should remain with the Government-led group during the organized site visit unless otherwise directed by NPS personnel.

Offerors may take photographs, field notes, measurements, and observations as permitted by NPS personnel and consistent with site safety and operational requirements.

The Government may identify existing features, facilities, utilities, access routes, anticipated staging areas, or locations referenced in the contract documents for orientation purposes. Identification of these features in the field does not constitute a change to, interpretation of, or supplementation of the solicitation requirements.

Questions may be identified during the site visit; however, questions requiring a Government response or interpretation must subsequently be submitted in writing through the process established in the solicitation.

No verbal statement made by NPS personnel during the site visit shall modify the solicitation or contract requirements.

4. Conditions Offerors Should Observe Prospective offerors are encouraged to use the site visit to familiarize themselves with conditions that may affect performance of the work, including, as applicable:

a. Access routes for personnel, equipment, materials, and deliveries;

b. Potential staging, laydown, and material storage areas;

c. Existing Rainshed and Water Treatment System facilities;

d. Existing aboveground and underground utilities and apparent utility interfaces;

e. Existing structures, equipment, piping, electrical systems, and other facilities that must remain operational or be protected during construction;

f. Site grades, drainage, vegetation, terrain, and other physical constraints;

g. Available working space and constraints on construction operations;

h. Potential sequencing and coordination requirements associated with existing Park facilities and operations;

i. Requirements for protecting existing facilities, utilities, natural resources, and adjacent areas from construction impacts;

j. Anticipated locations of temporary facilities, temporary utilities, and construction access; and

k. Existing conditions that could affect construction means and methods, material handling, excavation, installation, testing, commissioning, restoration, or project sequencing.

Observations made during the site visit are intended to assist offerors in understanding existing conditions. Offerors remain responsible for independently evaluating the requirements of the solicitation and developing their proposals accordingly.

5. Contractor Responsibility Prospective offerors are responsible for reviewing the complete solicitation requirements related to site access, staging, temporary facilities, utility coordination, protection of existing facilities, environmental protection, construction sequencing, site restoration, and other project-specific logistical requirements contained in the drawings and specifications.

The information provided in this agenda is intended solely to facilitate the pre-proposal site visit and does not revise, supplement, or supersede the solicitation or contract documents.

Offerors are responsible for satisfying themselves as to the nature and location of the work, general and local conditions, site accessibility, physical conditions, and other factors that may affect cost, schedule, or performance of the work to the extent addressed by the solicitation and applicable contract requirements.

6. Questions and Solicitation Clarifications Questions identified before, during, or following the site visit must be submitted in writing in accordance with the solicitation instructions and by the established question deadline.

Offerors should provide sufficient detail with each question to identify the applicable drawing, specification section, detail, solicitation provision, or site condition, where applicable.

The Government will evaluate submitted questions and provide responses as appropriate through the formal solicitation process.

Only written solicitation amendments or other written information formally issued by the Contracting Officer may modify the solicitation requirements.