1240BJ24R0018 Amendment 1 - SF30.pdf

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1240BJ24R0018

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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40BJ

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 7

07/19/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/19/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JANET K. PAUL

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PDO Consolidation and Work Center Replacement

Petersburg, AK; Tongass NF

Amendment #1: This amendment is to provide a summary of change and Q&As from the Pre-bid meeting on July 25, 2024. See pages 2 thru 6 for details.

Cut-off for questions (RFI's) to the solicitation remains Friday, August 9, 2024.

Date and time for receipt of offers remains August 19, 2024 by 16:30 AKDT.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Petersburg Office Consolidation and Work Center Replacement Solicitation No. 1240BJ24R0018, Amendment #1

SUMMARY OF CHANGE

The Schedule of Items has been updated. Contractors shall submit pricing on the Updated B-1 Amendment Schedule of Items. Updated lines include “O-1005B” and “O-1006F.”

New Attachments to the Solicitation includes:

• Attachment 9 - Drawings_Harris Bldg Renovation 100 Percent

• Attachment 10 - Drawings_Fram Parking Expansion 100 Percent

• Attachment 11 - 01 25 00-RIB-Substitution Procedures

• Attachment 12 - Guiding Principles checklist for PDO_Info Only

PREPROPOSAL CONFERENCE

25 JULY 2024

MICROSOFT TEAMS

*Transcript turned on for meeting*

Welcome (Mai Moua) - Welcome to the USDA Forest Service’s preproposal conference for the Petersburg Office Consolidation and Work Center Replacement project, solicitation 1240BJ24R0018.

• Prebid Meeting Process o Share key elements of the solicitation, and a provide a brief description of the contract documents.

o Contractor questions afterwards. All contractor questions will be documented.

o Discussions during the pre-proposal conference do not amend the contract documents.

Following the Pre-proposal conference, the questions, answers and any contract revisions identified will be included in a written contract amendment.

Present Attendees (Mai Moua)

• Forest Service Staff:

o Mai Moua, Contract Specialist.

o Logan Wild, Facilities Engineer and COR, Tongass National Forest.

o Ray Born, Petersburg District Ranger.

o Justin Scanio, Architect and Project Manager, ECI.

o Carol Seitz Warmuth, Tongass Forest Engineer.

o Justin Holder, Senior Contracting Officer.

• Contractors:

o Saigen Harris, F&W Construction Company, Inc.

o Bill Doss, General Manager, Eklutna Construction & Maintenance, LLC o Christian Colman, ASRC Builders o Ed Harris, Megawatt Electric LLC o Chad McGraw, McG Constructors, Inc.

o Michelle Scannell, Arctic Tactical o Ryan Waldenberg, Schmolck Mechanical Contractors, Inc.

o Geoff Vickers, Senior Estimator / Operations Manager UIC NAPPAIRIT o Daniel Wilson, ChemTrack Cornerstone JV o Nick Pepperworth Udelhoven Oilfield System Services Full Mechanical o Matt Cryer, ChemTrack Cornerstone JV o Hollie Duncan (Proposal Manager), Eklutna Construction & Maintenance, LLC o Chris Tuck, Arctic Tactical o David LaMont (Senior Project Manager) ChemTrack-Cornerstone JVIII o Tamara Young, ASRC Builders o Matthew Nicholson, Bore Tide Construction o Brandon Carlson, Ahtna o Dan Caldwell, Ahtna o Ron Arvin, Ahtna o Erik Burger, Raven Electric o Matt Elliott, Raven Electric o Taylor McCart, Ahtna o Donald Richardson, Doyon Government Group o Chris Dole, Dawson Construction o Tyler Allen, Udelhoven o Mitchell Seil, Doyon Government Group o Zacheus L. Ritchey, Doyon Government Group o Nick Andrews, Valley Electric o Bill (Unverified)

Solicitation Highlights (Mai Moua)

• Highlighted information is also on the sam.gov solicitation posting

• Place of Performance: Petersburg, Alaska.

• Period of performance: November, 2024 through November, 2026.

• The contract will be set-aside for Total Small Business.

• Final drawings for Harris and Fram will be posted via an amendment on or around July 29.

Currently, the 90% drawings are posted.

• RFIs are due 9 August 2024. Use the spreadsheet in the solicitation to submit your RFIs.

• Proposals are due 19 August 2024 at 1630 hours, Alaska Time.

• Email proposals to mai.moua@usda.gov, as listed in the solicitation.

• Evaluation will be on three factors:

o Technical capability o Past performance history o Price

Review Contract Documents (Logan Wild)

• State project objectives:

o Renovate the Petersburg District Office (PDO) and consolidate the majority of the Forest Service’s Petersburg workforce into the PDO.

Major interior renovation of the PDO to remediate hazardous materials; remove all building systems and components excluding the building shell; provide new structural support; provide all new building components, layout, systems, fixtures and finishes. Most office furniture is excluded.

Minor modifications to the exterior of the PDO including new windows, doors, entry soffit, roof modifications for new HVAC systems.

Other related work to provide a fully functional modern office building.

o Partial renovation of the Harris Building to serve as storage, shop, and overflow office space: Convert office areas to storage, replace columns, reclaim an overhead door, convert a storage room to a vehicle garage, replace telecommunications infrastructure, minor exterior improvements, and minor site improvements.

o Expand parking at the Fram Compound: Excavate and fill to expand a driveway and add approximately six parking spaces.

• Unique aspects of this project include:

o Isolated location: Petersburg is on an island with no road connections to other communities.

o Up to three different sites (depending on which Optional bid items are awarded) mailto:mai.moua@usda.gov o The PDO is a historic building, determined eligible for the National Register of Historic Places. The Section 106 review is complete. The SHPO concurred with our No Adverse Effect determination.

o Coordination with other contractors: Move contractor, and office furniture contractor.

o Harris Building and Fram Compound (if awarded) will remain operational & functional throughout construction. Logistics will need to be coordinated.

o Guiding Principles for Sustainable Federal Buildings are incorporated into the specifications for the PDO, but not relevant to Harris and Fram. We will share the Guiding Principles checklist, as a reference document for proposer convenience, when we post the updated drawings for Harris and Fram.

Questions and Answers:

Question 1. Project fund status?

Answer 1. Funding in the amount of the Independent Government Cost Estimate is expected to be committed by August 9.

Question 2. What do contractors need to do to schedule a in actual site visit?

Answer 2. The Forest Service is not holding official site visits. Contractors are welcome to visit all contract sites at their convenience. Contractors are also welcome to visit the public area in the PDO (the lobby) during business hours. To visit the non-public areas of the PDO and the Harris Building, contractors may schedule unguided (supervised) visits of the buildings. The Forest Service will not receive questions during unguided visits, but contractors may submit questions via the RFI Spreadsheet. Contractors can contact the Petersburg Ranger District at 907-772-3871 to schedule an unguided visit.

For additional visual information, please see the virtual tours and photos available at the following links. Password for all links is “Petersburg24”:

a. 3D virtual tours

i. PDO: https://my.matterport.com/show/?m=kzgJV4aYjvb

ii. Harris: https://my.matterport.com/show/?m=mLmHwzP9rp6

b. 2D photos

i. PDO: https://eci.egnyte.com/fl/sqruiQAnNI

ii. Fram: https://eci.egnyte.com/fl/FbD56yUxCM

iii. Harris: https://eci.egnyte.com/fl/hpriSeVHRi

3D scans and 2D photos were taken in July of 2023 and are not necessarily representative of current conditions. These materials are shared for contractor information only. They do not modify or supplement the solicitation documents.

Question 3. Subfactor one contractor experience; government expectation in Contractor Experience vs Factor 2 in Past Performance History. Actual project narratives in Factor 2 or in sub factor in, or in both?

Answer 3. Our preference is to provide as much details as possible; set factors should be addressed individually. If the information is interchangeable, they can be mentioned in both sections.

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Question 4. Substantial completion date was stated as “by November 2026,” and the RFP says to complete now later than 18 – 24 months, but there’s no actual date. Are contractors supposed to propose a date?

Answer 4. Per Section M – Evaluation Factors For Award, Subfactor 2 – Contractor’s Project Management, offeror’s shall “provide a preliminary schedule of work showing major project milestones and dates and ensuring completion within the required period of performance.” Offerors shall assume that NTP is issued in November 2024.

Preliminary schedule of work shall show completion prior to November 2026.

Question 5. Will the 100% drawings [for Harris and Fram] be more detailed? Will changes from 90% to 100% be highlighted so we can find what has been updated?

Answer 5. The 90% drawings provided with the original solicitation are scoping-level documents.

The 100% drawings, which the Forest Service anticipates providing on or about July 29, will be more detailed. The 100% drawings will not have revision clouds, notes, or highlights calling out changes from the 90% documents. The 100% drawings will not be significantly different from the 90% documents.

Question 6. Point of Contact for Information and RFI?

Answer 6. Mai.moua@usda.gov, all questions will be compiled and emailed to the Engineer and

Team for response.

Question 7. Total small business set aside, does that apply to subcontractors?

Answer 7. At least 15% of the work must be performed by the prime contractor. Up to 85% of the work can be subcontracted out. There is not a small business limitation on subcontractors.

Question 8. Can you send out a list of pre-bid meeting participants?

Answer 8. They are identified in the “Present Attendees” section of this document.

Meeting adjourned at 10:30 a.m. AKDT mailto:Mai.moua@usda.gov