Attachment 2- Performance Work Statement AMENDED.docx

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project Title BARC EPSS (Generator/ATS/MTS) Maintenance and Repair IDIQ

Section I – Performance Work Statement

General Information

1.0 Background and Purpose

BARC operates and maintains eighty (80) EPSs for various research and operational facilities across the BARC Campus in Beltsville, MD. These facilities require reliable and consistent utility electrical power to ensure all life/safety aspects of the building’s occupants and research aims are safe and protected. BARC serves over 1400 personnel, over 100 facilities, and livestock as part of the largest division of USDA Agricultural Research Services. BARC will continue to safeguard the life and safety of the employees and objectives of BARC and the facilities that serve the USDA by ensuring EPSs are properly maintained and repaired.

The purpose of this PWS is to provide a description of the scope for maintenance on all listed and installed generators across BARC. The base bid will include maintenance, testing, and reporting requirements as well as multiple task orders for generator and ATS assessment and resulting repair. Repair requirements are indefinite in both delivery timeline and quantity. Additional option years will be included for follow-on maintenance, testing, and reporting of EPSs.

2.0 Definitions

For the purposes of this document, Beltsville Agricultural Research Center will be referred to as ‘BARC.’ Utilities Management Unit will be referred to as ‘UMU.” Generator sets and associated ATS/MTSs will collectively be referred to as emergency power supply systems (EPSS or EPSs). UMU Project Manager will be referred to as ‘PM.’ Contracting Officer will be referred to as ‘CO.’ Contracting Officer Representative will be referred to as the ‘COR.’ The contractor, individuals, or companies involved to this solicitation will be referred to as ‘Contractor.’

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Summary Technical Requirements:

Annual EPSS Inspection and Preventative Maintenance – Reports expected

3.2 Detailed Administrative & Technical Requirements:

3.2.1 For the detailed scope of work, administrative and technical requirements, please refer to Section II – Detailed Scope of Work and Requirements below

4.0 Deliverable / Schedule

All written deliverables shall be phrased in layperson language.

· General Requirements: The contractor shall refer to the Scope of Work (SOW) and Project Specifications for deliverables and schedules for mobilization, execution and demobilization, as required. If the Government chooses to exercise the options contained within the SOW, the Contractor shall verify and review deliverables and schedules with BARC at the start of the contract option period, no later than 15 days prior to the notice to proceed.

· Tasks and Associated Deliverables: Timely submission of deliverables is essential to successful completing this requirement. Schedules for deliverables are specified in the Project Specifications. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW and Project Specification. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

· Reporting Requirements: The contractor is required to provide written progress reports according to the SOW and Project Specifications for the specified Contract period. Monthly reports shall be provided in hardcopy and electronic format at a minimum. Additional reports may be requested according to the SOW or frequency of maintenance and repair work performed. The progress and EPSS reports shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Insert Deliverables / Schedule Here

5.0 Government Furnished

Government to furnish parts and equipment laydown area, if needed, according to project SOW. Access shall be restricted to hours outlined in Section 7.2 Work Schedules as outlined in the project Scope of Work.

6.0 Travel

All travel to and from the project locations on BARC shall be at the Contractor’s expense.

7.0 Contractor’s Key Personnel

Describe positions which are considered key to successful performance of the contract and the information required to support key personnel qualifications, e.g., experience which correlates to SOW requirements, education, and past performance on similar projects. Specify if resumes are required and provide resume format if appropriate.

The contractor shall show sufficient evidence of contractor performance by showing commercial generator and ATS maintenance work for the last five (5) years and three (3) separate examples.

8.0 Security Requirements

The contractor shall obtain contractor level security requirements as outlined by the BARC security office.

9.0 Data Rights

The contractor shall furnish records and reports according to the project SOW. USDA Personnel shall be the sole acceptor of all records and reports. The contractor shall maintain reports and records for duration of the contract and are prohibited from sharing (without appropriate permissions), disseminating, or copying any information produced as a result of the maintenance or repair work completed. At the completion of the contract or its options, all copies of records and reports shall be turned over to the appropriate USDA personnel.

10.0 Performance Requirement Measures

The government reserves the right to withhold payment for unsatisfactory performance as defined by the QASP and at the discretion of the CO. Purpose and acceptable performance shall be discussed fully so that both the customer and the Contractor understand expectations to the fullest extent possible.

Satisfactory and Excellent overall performance, as defined by the QASP and at the discretion of the CO, for the awarded contract period may result in consideration for additional options contract periods. Unsatisfactory performance shall require additional review of overall performance and may not result in award of additional options contract periods or termination of the current awarded contract.

Performance Requirement Measures and Surveillance are defined below but may not be all incisive of the SOW or Project Specifications. Completion of the contract and associated performance throughout the awarded contract period relies solely on the SOW and project specifications.

% for NOT meeting the Task

Payment will be withheld until successful completion of the requirement.

Section II – Detailed Scope of Work, Administrative and Technical Requirements

Summary The Scope of Work (SOW) contained here-in is prepared as a two-part IDIQ maintenance contract. For the first part, the contractor shall provide required manufacturer specific and regularly scheduled preventative maintenance to all identified generators, automatic transfer switches (ATS), and manual transfer switches (MTS) across the Beltsville Agricultural Research Center (BARC) Campus. For the second part, the contractor shall provide unscheduled repairs or reactive maintenance, otherwise not included in the regular preventive maintenance of BARC EPSs. The second part of the contract, the unscheduled maintenance and repair, shall be task order based. The SOW includes four (4) option maintenance years to be exercised by the Government as required.

1 PROJECT TITLE:

BARC EPSS (Generator/ATS/MTS) Maintenance and Repair IDIQ Contract.

2 PROJECT LOCATION:

USDA, Beltsville Agricultural Research Center (BARC), Beltsville, MD. Eighty (80) identified generators and associated automatic transfer switches and manual transfer switches, and associated equipment, collectively referred to as an emergency power supply system (EPSS), located at various buildings across the eastside and westside BARC Campus. See attached BARC generator map and listings.

3 GENERAL

3.1 Contract Structure

3.1.1 This contract is set up as two parts. The contract will include regular preventative and manufacturer recommended maintenance of BARC EPSS as the first part and a task order based for unscheduled or reactive maintenance and repair as the second part of the contract. Explanation of the contract structure and the generalized scope of the contract are described below:

3.1.1.1 Part 1: The first part of the contract includes the regular preventative and manufacture recommended maintenance actions for BARC generators, ATSs, and MTSs. Section 5.3 lays out the foundation of this portion of the contract with initial actions upon award and continued maintenance actions expected throughout the specified contract period. These requirements include:

3.1.1.1.1 Initial inventory and verification of BARC EPSS equipment.

3.1.1.1.2 Verification and completion of BARC EPSS inventory.

3.1.1.1.3 Build and implement a new BARC EPSS maintenance schedule.

3.1.1.1.4 Perform regular quarterly, biannual and annual maintenance visits to inspect, test, maintain BARC EPSs to manufacturer and NFPA 110 standards.

3.1.1.1.5 Provide reporting for all maintenance and testing performed.

3.1.1.2 Part 2: The second part of the contract is Task Order based on which the contractor shall provide an RTOP (Request for Task Order Proposal) based on an unscheduled or reactive repair or replacement for a specified BARC EPSS. The contractor shall provide a standardized price schedule, to include fully burdened labor rates, for common and uncommon unscheduled maintenance actions described in Section 5.4. these requirements may include, but are not limited to:

3.1.1.2.1 Unscheduled parts replacement due to damage or failure.

3.1.1.2.2 Battery or parts replacement outside of regular manufacturer intervals.

3.1.1.2.3 Diagnosis of EPSS alarm codes and recommended repair.

3.1.1.2.4 Individual EPSS system replacement as needed to include generator, ATS, MTS, or component replacement.

3.2 Introduction

3.2.1 BARC Utilities Management Unit (UMU) is pursuing contractor(s) to provide supervision, labor, materials, equipment, and supplies to perform manufacturer specific preventative and regular maintenance on existing and future installed generators and automatic transfer switches (ATS), collectively referred to as emergency power supply systems (EPSS) to include, but not limited to, quarterly, biannual and annual inspections, preventative maintenance and testing in accordance with NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1 guidance. The UMU is seeking to include additional option years for maintenance to be exercised by the U.S. Government, as required. Additionally, assessment and repairs on existing generators is required prior to being included in the maintenance schedule per the scope of work description.

3.2.2 Actual requirements may vary during the term of the contract. BARC does not guarantee a minimum total purchase. The contractor shall provide the equipment, personnel, and material, as specified, to handle the requirements of BARC described in this SOW and its specifications. During the term of this contract, the contractor shall perform the work as defined in each specific scope of work in Section 5.

3.2.3 For the purposes of this document, Beltsville Agricultural Research Center will be referred to as ‘BARC.’ Utilities Management Unit will be referred to as ‘UMU.” Generator sets and associated ATS/MTSs will collectively be referred to as emergency power supply systems (EPSS). BARC Facilities Project Manager will be referred to as ‘PM.’ Contracting Officer will be referred to as ‘CO.’ Contracting Officer Representative will be referred to as the ‘COR.’ The contractor, individuals, or companies involved to this solicitation will be referred to as ‘Contractor’.

3.3 Background

3.3.1 BARC operates and maintains eighty (80) EPSs for various research and operational facilities across the BARC Campus in Beltsville, MD. These facilities require reliable and consistent utility electrical power to ensure all life/safety aspects of the building’s occupants and research animals are safe and protected. BARC serves over 1400 personnel, over 150 facilities, and livestock as part of the largest division of USDA Agricultural Research Services. BARC will continue to safeguard the life and safety of the employees and objectives of BARC and the facilities that serve the USDA’s mission by ensuring EPSs are properly maintained and repaired.

3.4 Purpose

3.4.1 The purpose of this SOW is to provide a description of the scope for maintenance on all listed and installed generators across BARC. The base bid for the first year will include initial and regularly scheduled maintenance, testing, and reporting requirements as well as a task order-based IDIQ requirements for unscheduled maintenance, repair and replacement. Additional option years will be included for follow-on maintenance, testing, and reporting of EPSs as well as the IDIQ portion of the contract.

4 ADMINISTRATIVE

4.1 USDA Points of Contact (POCs)

4.2 Invoicing and Payment

4.2.1 The contractor shall submit all invoices and progress payments to the Invoice Processing Platform (IPP) for payment only after CO or authorized Government representative has validated with the PM that invoices are appropriate for the work accomplished. The CO will be the final approver of payment once work has been verified.

4.2.2 Invoices will be handled in accordance with the Prompt Payment Act and FAR Clause 52.232-33. Contractors shall assign an Identification number to each invoice.

4.2.3 The contractor shall submit a Schedule of Values indicating each individual project task with the associated cost. The schedule shall be updated and submitted with each progress payment requested.

4.2.3.1 The schedule of values shall be submitted and approved fourteen (14) calendar days prior to the notice to proceed.

4.2.4 The contractor shall consult the CO for further information regarding invoicing and payment for completed services rendered and final project close-out payment, when applicable.

4.3 Contractor’s Qualifications

The minimum qualifications for a contractor to be qualified for this job are as follows:

4.3.1 Contracting Company

4.3.1.1 Minimum of 10 years as a contracting company

4.3.1.2 Minimum of 7 years performing similar management and execution of similar size contracts on generators similar in size to those of BARC.

4.3.1.3 References and similar experience shall be attached to the response.

4.3.2 Generator Repair and Maintenance Project Manager and Superintendent

4.3.2.1 Reputable personnel with at least 10 years of experience of providing similar EPSSs, repair and maintenance activities in this capacity and administration of similar contracts.

4.3.2.2 Proof of qualifications and previous experience on similar projects shall be submitted with contact names and numbers to verify qualifications.

4.3.2.3 Certificates and licenses of the services company and individuals shall also be attached to the response.

5 Detailed SCOPE OF WORK & Technical Requirements

5.1 Project Management: Project Management activities and deliverables for this project include, but are not limited to the following:

5.1.1 Project Schedules

5.1.1.1 The contractor shall coordinate with the CO, PM/COR, and USDA personnel to schedule site visits and obtain access to facilities as needed.

5.1.1.2 Reference FAR 52.236-15 Schedules for Construction Contracts and DIVISION 01 32 16.00 20: Small Project Construction Progress Schedules of the project specifications. The contractor shall not begin work until the project schedule and associated repair and/or maintenance schedules have been approved by the CO.

5.1.1.2.1 The contractor shall submit one electronic copy of the project schedule should there be an update with each progress payment request.

5.1.2 Project Inspectors Reports

5.1.2.1 The contractor shall submit a monthly report to the CO and PM/COR or according to the direction of the CO, listing the names of all those present on the project locations for maintenance or repair purposes, along with their job classification, hours of work and a brief description of the work performed by each on that day.

5.1.2.2 Project inspection reports may be requested at any time during the duration of the project at the discretion of the CO or PM/COR.

5.1.3 Formal Meetings

5.1.3.1 Any meeting (deemed formal by the contractor, the CO, or the PM/COR) will have the meeting minutes prepared by the contractor and a copy provided to the CO and PM/COR. The minutes will include Date, Name of Attendees with contact info, Old Business, and New Business subjects (or narratives).

5.1.3.2 Regardless of which party requests a meeting, the contractor may be required to provide hard copy pictures of the topics or concerns to be discussed. Each topic will be linked to a contract specification section number and/or subject area denoted by the document referenced and associated page number. Topics discussed will also include a corrective action, responsible party, and associated completion date.

5.1.4 Project Permitting and Environmental Compliance

5.1.4.1 Pursuant to FAR 52.236-7 Permits and Responsibilities, the contractor shall be responsible for all project permitting, if required for completion, according to federal, state, and local laws and regulations.

5.1.4.2 All applicable permits and Environmental Impact Assessment analysis requirements shall be coordinated through the Maryland Department of the Environment (MDE) or appropriate federal and state authorities.

5.1.4.3 The contractor shall submit permits, environmental analyses, once approved, to the CO, COR, PM, and USDA representatives in electronic copy format.

5.1.5 Utility Outage Coordination

5.1.6 The contractor shall coordinate facility utility outages with the CO or COR and the PM prior to services being shut off. Adequate notification of twenty-one (21) days prior to a scheduled utility outage is required so all users can be properly notified.

5.1.7 The contractor shall post notice at all entrances and elevators in the building supported by the EPSS being tested if utility outages are planned.

5.2 Disposal of Waste

5.2.1 The contractor is responsible for disposing of all waste produced as a result of continued EPSS maintenance to include replaced electronics, mechanical parts, hoses, belts, associated systems, and solid waste following regular generator or ATS maintenance and repairs.

5.2.1.1 The contractor shall recycle debris and materials when feasible.

5.2.2 Disposal of all spent oil, lubricants, coolants, electrical or mechanical parts and all other associated waste will be removed from the work location and disposed of at the contractor’s expense in accordance with 40 CFR Chapter I Subchapter I: Solid Wastes and 40 CFR Part 279: Standards for the Management of Used Oil.

5.3 BASE CONTRACT, PART 1: Scheduled EPSS (Generator & ATS) Maintenance, Testing and Reporting Scope:

The following scope of work pertains to all generators and ATSs (EPSs) listed in attachments. Each task is to provide quarterly, biannual and annual manufacturer specific preventative maintenance, repair, replacement, and upgrade, as required.

5.3.1 General Maintenance Requirements

5.3.1.1 Maintenance and operational testing shall be in accordance with NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1 guidance. The EPSS shall be maintained to ensure a reasonable degree that the system can supply service within the time specified for the type and for the time duration specified for the class as defined in NFPA 110.

5.3.1.2 Transfer switches shall be subjected to an integrated maintenance and testing that includes all the following operations: checking connections, inspection or testing for evidence of overheating and excessive contact erosion, removal of dust and dirt, replacement of contacts as required.

5.3.1.3 Operational tests shall be in accordance with NFPA 110 Section 8.4: Operational Inspection and Testing and shall be initiated at the ATS and shall include testing of each EPSS component on which maintenance or repair has been performed, including transfer of each ATS or MTS to the alternate source, for a period of not less than thirty (30) minutes under operating temperature.

5.3.1.3.1 The test shall be in accordance with NFPA 110 Section 8.4.9.3 and be initiated by operating at least one transfer switch test function and then by operating the test function of all remaining ATSs, or initiated by opening all switches of breakers supplying normal power to all ATSs or MTSs that are part of the EPSS being tested.

5.3.1.4 Biannual and annual testing shall meet minimum load test requirements according to NFPA 110 Section 8.4.2.1: Minimum Load Test Requirements.

5.3.2 Maintenance Schedule

5.3.2.1 The contractor shall develop a comprehensive EPSS maintenance schedule for the duration of the contract period according to NFPA 110: Standard for Emergency and Standby Power Systems standards and recommended schedules. The schedule shall include weekly, monthly, quarterly, biannual and annual required maintenance and testing schedules for each BARC EPSS identified.

5.3.2.2 The contractor shall submit two (2) hardcopy schedule packages and an electronic schedule to the CO and PM/COR for review by BARC personnel for routine maintenance and operational testing of BARC EPSs listed within this scope of work description. See Attachments for example generator listing, suggested maintenance schedules, forms, logs, and test reports according to NFPA 110.

5.3.2.2.1 The electronic schedule shall be able to be filled and updated to allow efficient and effective records keeping of all maintenance actions taken.

5.3.2.3 The schedule shall be submitted, reviewed with BARC representatives, approved by the CO and COR and finalized within thirty (30) days of the NTP.

5.3.2.4 The contractor shall maintain oversight of the schedule submitted and make updates as required. BARC technicians shall use the same schedule to maintain weekly and monthly EPSS requirements.

5.3.3 Initial EPSS Inventory and Inspection

5.3.3.1 The contractor shall conduct an initial inspection of all EPSs listed under the SOW. The inspection shall involve on-site visual inspections with BARC Generator Technicians. Inspections must take place during normal working hours as outlined in Section 7.2. Inspections of generators shall include operational tests when capable. Full operational testing of EPSS to include ATSs and MTSs shall only be conducted when buildings are not occupied or can be done with reasonably minimal interruption to building electrical service and without affect to users.

5.3.3.1.1 If operational tests of EPSs are required for inspection, the contractor shall coordinate facility utility outages in accordance with Section 5.1.5.

5.3.3.2 The contractor shall use the current BARC EPSS inventory listings to complete a full inventory of EPSS equipment to include all generators, automatic transfer switches and manual transfer switches associated with the EPSS system.

5.3.3.3 The contractor shall verify existing information as well as complete missing information from the inventory listings. If additional information is to be added to the BARC listings, changes to the listing will be approved by the CO or PM/COR.

5.3.3.4 The inventory and initial inspection findings shall be submitted within sixty (60) days of the NTP in electronic excel and pdf format.

5.3.4 BARC Responsibilities

5.3.4.1 The contractor shall provide the maintenance schedule developed as a part of the SOW to the BARC Generator Technicians.

5.3.4.2 The BARC Generator Technician team shall be responsible for weekly and monthly inspection requirements according to the maintenance schedule developed as part of the SOW.

5.3.4.3 A minimum of two (2) hours of instruction on implementing the developed maintenance schedule according to NFPA guidance is required.

5.3.4.3.1 The contractor shall delineate BARC responsibilities in conjunction with the contractor’s responsibilities, capabilities, and contractual obligations. Training shall include use of hardcopy and electronic NFPA 110 forms, logs, and maintenance history.

5.3.4.3.2 The contractor shall address effective communication options to ensure continuity between BARC and the contractor.

5.3.5 EPSS Maintenance, Inspection and Testing

5.3.5.1 The contractor shall perform specified manufacturer recommended inspection and preventative maintenance on eighty (80) EPSS to include associated automatic transfer switches (ATS) and manual transfer switches (MTS) across BARC. The contractor shall provide all labor, material, equipment, and transportation, including all accessories and incidentals, for the inspection and maintenance of BARC EPSS to ensure fully functional generators with associated ATS or MTS for guaranteed zero failure rates.

5.3.5.2 The contractor shall be responsible for all manufacturers specific regular and recurring preventative maintenance actions required to maintain quarterly, biannually, and annual inspections and testing in accordance with NFPA and UFC guidance and standards.

5.3.5.2.1 EPSS testing conducted underload shall be in accordance with NFPA and UFC guidance. Load banks shall be provided as part of the contract when supplemental loading is required.

5.3.5.2.2 The Contractor shall notify the government ten (10) days prior to any required biannual or annual EPSS testing to allow BARC representatives the option to conduct witness testing. Unless specifically requested, a BARC representative is not required to be present for the Contractor to conduct any EPSS testing with or without the use of a load bank.

5.3.5.2.3 Generators with exerciser clock options, shall be set to exercise per Original Equipment Manufacturer (OEM), recommended time interval, without load and only during normal weekday hours. The contractor shall log exercise times and durations in the reporting documentation at each generator and provide exercise schedule to BARC technicians or representatives.

5.3.5.2.4 Generator fuel and oil testing shall be required according to NFPA and UFC recommendations. Fuel testing results shall be provided in accordance with Section 5.4.7 and project specifications. If maintenance action is recommended as a result of the fuel and oil testing, it will be submitted to the CO as a task order under Part 2 portion of this contract unless it falls under the normal maintenance schedule requirements.

5.3.5.2.5 EPSs that do not meet this standard at the beginning of the contract period shall be inspected and inventoried according to Section 5.4.3 and a comprehensive list of repairs shall be submitted utilizing the repair Part 2 of the contract under Section 5.4. The contractor’s performance shall not be impacted by any inoperable EPSS that is not a result of contractor action.

5.3.5.3 The contractor shall reference NFPA 110 for inspection requirements. Additional required inspections can be requested at the discretion of the CO or COR. Inspections of all 80 generators shall include, as an example, but are not limited to:

· Battery and charging systems

· Belt condition

· Hose condition

· Wiring harness

· Spark plugs

· Air induction system

· Exhaust system

· Lubrication system

· Engine oil

· Air filter(s)

· Air Cleaner(s)

· Radiator and cooling system

· Start/run operations to include manual and automatic power switching operations

· Fuel delivery system

· Previously repaired items

· Power output reported in associated unit of measure (UoM) i.e., Volts, Amperes, Kilowatts, Hertz

5.3.5.4 At a minimum, Oil and Air Filters shall be changed every 500 hours or once a year (whichever comes first).

5.3.5.5 At a minimum Air Cleaners shall be inspected once every 1000 hours or annually (whichever comes first) and replaced as necessary.

5.3.5.6 At a minimum Hoses and Belts shall be inspected every 500 hours or annually (whichever comes first) and replaced as necessary.

5.3.6 ATS Maintenance, Inspection and Testing

5.3.6.1 The contractor shall be responsible for maintaining all ATSs and MTSs to full manufactures operational standards to meet both NFPA and UFC requirements.

5.3.6.2 All operational tests shall be initiated at the ATS or MTS and shall include testing of each EPSS component on which maintenance or repairs, if applicable for the test, have been performed, including the transfer of each automatic and manual transfer switch to the alternate power source, for a period of not less than 30 minutes under operating temperature according to NFPA and UFC standards.

5.3.6.3 Transfer switches shall be subjected to a maintenance, inspection and testing program that includes all of the following operations, but is not limited to: checking of connections, inspection or testing for evidence of overheating and excessive contract erosion, removal of dust and dirt, replacement of contacts when required.

5.3.6.4 Storage batteries, including electrolyte levels or battery voltage, used in connection with starting and control systems shall be inspected monthly and maintained in full compliance with manufacturer recommendations.

5.3.7 EPSS Records and Reporting

5.3.7.1 Records and reporting for all EPSs shall be in accordance with NFPA 110 Section 8.5: Records. Records shall be created and maintained for all EPSS inspections, operational tests, exercising, repairs, and modifications. The contractor shall maintain all records in conjunction with BARC generator technician reports.

5.3.7.2 A quarterly records package consisting of one (1) hardcopy package and an electronic package in PDF format shall be sent to the CO, COR, PM, USDA POCs, and technical contracts.

5.3.7.2.1 The package shall be submitted within ten (10) days of the end of the quarter being reported.

5.3.7.3 See Attachments for suggested forms, logs, maintenance history and test reports. The attached reports serve as an example format. Additional information required can be requested at the discretion of the CO or COR. Reports shall include at a minimum, but is not limited to:

· Date of inspection

· Manufacturer

· Model number

· Generator location with associated service building number

· Identification number

· Equipment hours

· Condition of items and components inspected as indicated by Good, Fair, Poor condition categories

· Itemized summary indicating any deficiencies that have been discovered or occurred within the quarter being reported

· Itemized summary indicating recommended repairs for any deficiency previously indicated

· Itemized summary indicating corrective actions taken, including parts replaced

· Testing of any repair in the time recommended by the manufacturer

5.4 BASE CONTRACT, PART 2: Task Order Based Unscheduled EPSS Maintenance and Repair

5.4.1 The contractor shall provide all labor, supervision, equipment, and materials in accordance with the requirements of this contract to perform all operations in connection with unscheduled maintenance, repair and replacement items for identified and listed EPSS across BARC. The contractor shall consider solutions that may result in increased efficiency and potential cost savings for BARC.

5.4.1.1 The scope, generally, shall encompass any task not already covered in Section 5.3 to include any requested maintenance and repairs that are not already scheduled according to manufacturer preventative maintenance schedules, NFPA, or UFC. The unscheduled tasks can be identified by BARC representatives and requested through the Request for Task Order Proposal (RTOP) process outlined in the contract documents or the repair can be identified through the contractors quarterly, biannual, or annual inspections and presented to the customer as a task order proposal if necessary for continued operation, adherence to standards and code contained within the SOW, or recommended manufacturer operations not already included under regular maintenance in Section 5.4.

5.4.2 Through the use of this task order based portion of the contract, BARC will have the ability to execute a broad range of unscheduled maintenance, repair or replacement items on BARC EPSS. Task orders issued under this portion of the contract shall be as specified and will be accompanied by a specific Task Order Scope of Work (SOW) or proposed by the contractor. All work performed shall be in accordance with industrial and commercial codes and standards to include all standards mentioned under this SOW in Section 8.2.

5.4.2.1 The contractor shall provide repair, alteration, replacement, environmental remediation, and unscheduled maintenance services for EPSS repair. This Part 2 of the contract shall be for one (1) year, for a total of twelve (12) months as directed by the CO performance period. Performance shall be ordered through the issuance of individual Task Orders, through the process defined in the contract documents. Four (4) Option Years for this part of the contract can also be awarded similar to Part 1.

5.4.3 The contractor shall use the initial inspection outlined in Section 5.3.3 to build an itemized list of repairs needed to bring all EPSS listed to an operational status and manufacturer standards.

5.4.4 Unscheduled repairs shall remain indefinite in both delivery timeline and quantity. The contractor shall provide a standardized price schedule, including fully burdened labor rates, for common unscheduled maintenance actions. These actions can range from minor repair (<1-2 days task) to major repair (>4 days task). Maintenance requirements shall not be considered under this portion of the contract if the required maintenance and fall under NFPA, UFC, or manufacturer recommended actions under normally scheduled items for repair or replacement. These common unscheduled repair actions include, but is not limited to:

5.4.4.1 EPSS (Gen/ATS/MTS) battery repair/replacement

5.4.4.2 EPSS (Gen/ATS/MTS) battery charger repair/replacement

5.4.4.3 Generator fuel pump repair/replacement

5.4.4.4 Generator injector pump repair/replacement

5.4.4.5 Generator water pump repair/replacement

5.4.4.6 Generator block heater repair/replacement

5.4.4.7 Generator radiator hose repair/replacement

5.4.4.8 Generator bypass hose repair/replacement

5.4.4.9 Generator fuel line repair/replacement

5.4.4.10 Generator injector repair/replacement

5.4.4.11 Generator starter repair/replacement

5.4.4.12 Generator actuator repair/replacement

5.4.4.13 EPSS (Gen/ATS/MTS) controller battery repair/replacement

5.4.4.14 EPSS (Gen/ATS/MTS) digital module repair/replacement

5.4.4.15 EPSS (Gen/ATS/MTS) membrane panel and digital display repair/replacement

5.4.5 The government is not limited to repair/replacement items under the list above. At any time, the government can request a request for task order proposal according to specifications defined by the CO at the time of the request.

5.4.6 The contractor shall maximize efficiency of each repair visit outside of scheduled maintenance and inspections so as to benefit the government. The repair visit(s) shall include enough work to be completed in a standard eight (8) hour workday during normal working hours as defined by Section 7.2 unless specifically requested by the CO.

5.5 Contract Conclusion

5.5.1 Sixty (60) days prior to contract expiration date, the contactor will inform the CO, in writing, of their intentions to disband unless the contract options in Section 6 of this SOW are exercised by the U.S. Government.

5.5.2 The contractor shall demobilize within fifteen (15) days after the contract expiration. All tools, stored parts, vehicles, and any other items owned by the contractor shall be removed from BARC. Any parts, tools, and any other items purchased under this contract will remain in the procession of the U.S. Government at a location at BARC as directed by the CO.

5.5.3 The contractor shall perform systematic inspection and operational testing of all generators and ATSs covered under this contract in the presence of the Government representatives within sixty (60) days prior to contractor expiration. Based upon this inspection, the contractor shall provide the Government with an itemized deficiency report. The contractor shall have thirty (30) days from the date of Government approval of this report to correct all items which are covered under the scope of this contract.

5.5.4 The contractor will return all site conditions surrounding the various EPSS locations to a clean and orderly state throughout the duration of the contract as well as perform a final site check at the conclusion of the contract period to include, but not limited to, removal of foreign debris, repair of disturbed earth due to vehicle or equipment movement and repair of damages caused by contractor activity.

6 CONTRACT OPTIONS, BIDDING AND BIDD SCHEDULE

6.1 Purpose: The following contract options are available to provide estimates and proposals. The base bid scope of work, contained in Sections 5, for generator maintenance, testing, reporting and repair will be the basis for the options below.

6.2 Option Year 1: EPSS (Generator & ATS) Maintenance, Testing and Reporting

6.2.1 The contractor shall provide a proposal to continue EPSS maintenance, testing and reporting as outlined in Section 5.3: Scheduled EPSS (Generator & ATS) Maintenance, Testing and Reporting and Section 5.4 Unscheduled EPSS Repair and Maintenance in accordance with this SOW for the entirety of Option year 1.

6.2.2 The contractor shall be responsible for maintaining up to date information regarding any yearly changes to NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1.

6.2.2.1 Any changes in these publications shall be used to conform to any altering guidance regarding EPSS maintenance, repair, testing and reporting according to the SOW.

6.2.2.2 Any unforeseen changes in these publications affecting cost of services will be submitted, in writing, citing specific publication sections and the resultant changes in cost to the CO within thirty (30) days of the issuance of the contract award of Option Year 1: EPSS (Generator & ATS) Maintenance, Testing, and Reporting contract or fifteen (15) days after NFPA or UFC changes or guidance are updated affecting cost of services.

6.2.3 The contractor shall provide continued Part 2 services for unscheduled maintenance, repair, and replacement support as outlined in Section 5.4 to maintain the performance and reliability of BARC EPSS. Unscheduled tasks shall remain indefinite in both delivery timeline and quantity.

6.3 Option Year 2: EPSS (Generator & ATS) Maintenance, Testing and Reporting

6.3.1 The contractor shall provide a proposal to continue generator and ATS maintenance, testing and reporting as outlined in Section 5.3: Scheduled EPSS (Generator & ATS) Maintenance, Testing and Reporting and Section 5.4 Unscheduled EPSS Repairs in accordance with the SOW for the entirety of Option year 2.

6.3.2 The contractor shall be responsible for maintaining up to date information regarding any yearly changes to NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1.

6.3.2.1 Any changes in these publications shall be used to conform to any altering guidance regarding EPSS maintenance, repair, testing and reporting according to the SOW.

6.3.2.2 Any unforeseen changes in these publications affecting cost of services will be submitted, in writing, citing specific publication sections and the resultant changes in cost to the CO within thirty (30) days of the issuance of the contract award of Option Year 2: EPSS (Generator & ATS) Maintenance, Testing, and Reporting contract or fifteen (15) days after NFPA or UFC changes or guidance are updated affecting cost of services.

6.3.3 The contractor shall provide continued Part 2 services for unscheduled maintenance, repair, and replacement support as outlined in Section 5.4 to maintain the performance and reliability of BARC EPSS. Unscheduled tasks shall remain indefinite in both delivery timeline and quantity.

6.4 Option Year 3: EPSS (Generator & ATS) Maintenance, Testing and Reporting

6.4.1 The contractor shall provide a proposal to continue generator and ATS maintenance, testing and reporting as outlined in Section 5.3: Scheduled EPSS (Generator & ATS) Maintenance, Testing and Reporting and Section 5.4 Unscheduled EPSS Repair in accordance with the SOW for the entirety of Option year 3.

6.4.2 The contractor shall be responsible for maintaining up to date information regarding any yearly changes to NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1.

6.4.2.1 Any changes in these publications shall be used to conform to any altering guidance regarding EPSS maintenance, repair, testing and reporting according to the SOW.

6.4.2.2 Any unforeseen changes in these publications affecting cost of services will be submitted, in writing, citing specific publication sections and the resultant changes in cost to the CO within thirty (30) days of the issuance of the contract award of Option Year 3: EPSS (Generator & ATS) Maintenance, Testing, and Reporting contract or fifteen (15) days after NFPA or UFC changes or guidance are updated affecting cost of services.

6.4.3 The contractor shall provide continued Part 2 services for unscheduled maintenance, repair, and replacement support as outlined in Section 5.4 to maintain the performance and reliability of BARC EPSs. Unscheduled tasks shall remain indefinite in both delivery timeline and quantity.

6.5 Option Year 4: EPSS (Generator & ATS) Maintenance, Testing and Reporting

6.5.1 The contractor shall provide a proposal to continue generator and ATS maintenance, testing and reporting as outlined in Section 5.3: Scheduled EPSS (Generator & ATS) Maintenance, Testing and Reporting and Section 5.4 Unscheduled EPSS Repairs in accordance with the SOW for the entirety of Option year 4.

6.5.2 The contractor shall be responsible for maintaining up to date information regarding any yearly changes to NFPA 110: Standard for Emergency and Standby Power Systems and UFC 3-540-07 Operation and Maintenance (O&M): Generators, With Change 1.

6.5.2.1 Any changes in these publications shall be used to conform to any altering guidance regarding EPSS maintenance, repair, testing and reporting according to the SOW.

6.5.2.2 Any unforeseen changes in these publications affecting cost of services will be submitted, in writing, citing specific publication sections and the resultant changes in cost to the CO within thirty (30) days of the issuance of the contract award of Option Year 4: EPSS (Generator & ATS) Maintenance, Testing, and Reporting contract or fifteen (15) days after NFPA or UFC changes or guidance are updated affecting cost of services.

6.5.3 The contractor shall provide continued Part 2 services for unscheduled maintenance, repair, and replacement support as outlined in Section 5.4 to maintain the performance and reliability of BARC EPSs. Unscheduled tasks shall remain indefinite in both delivery timeline and quantity.

6.6 Bidding and Bid Schedule

6.6.1 In order for the government to better evaluate contractors and contractors’ bids, all bid…