120845 O5 Attachment A - Forms.docx
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- Solicitation number
- 120845 O5
- Issued by
- Blaine County, Nebraska
About this file
This document is Attachment A - Forms for an RFP #120845 O5 issued by the State of Nebraska's State Purchasing Bureau for Automated Teller Machine (ATM) services across multiple state facilities. The RFP seeks a qualified vendor to install, operate, and maintain ATMs at locations including the Nebraska State Capitol, State Office Building, Department of Transportation, Community Corrections facilities, State Correctional Institution, Law Enforcement Training Center, and Department of Motor Vehicles offices. The solicitation requires ATMs that comply with ADA guidelines, support bilingual transactions, and meet specific operational requirements. Electronic proposal responses are due on April 29, 2025, at 2:00 PM Central Time, with the contract structured for an initial four-year term and options to renew for three additional one-year periods.
The contract will require the selected vendor to be responsible for all ATM installation costs, communication lines, and monthly connection expenses, with revenue generated through transaction fees. Bidders must have a minimum of five years' experience providing ATMs and demonstrate the ability to comply with state statutes, banking regulations, and complex security protocols, particularly for correctional facility locations. The RFP does not specify explicit set-aside designations or a precise budget range, but transaction volumes vary significantly across facilities, ranging from 1-2 yearly transactions at some correctional sites to over 9,000 at others. Transaction fees will remain consistent for the first two years, with subsequent adjustments to be negotiated between the state and the vendor.
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Text version
ATTACHMENT A
FORMS
Request for Proposal Number #120845 O5 Bidder Name: _____________________________________ Bidders are required to complete all forms provided in this attachment.
Bidder should fully respond to each question in enough detail to allow for comprehensive evaluation of the response. Responses will be considered in evaluating Technical Requirements.
Forms A.1 – A.3 are to be included as part of the Technical Approach.
| Form A.1: | Mandatory Project Requirements |
| Form A.2: | Functional and Technical Proposal Requirements |
| Form A.3: | Functional and Technical Proposal Requirements for NDCS |
FORM A.1 – Mandatory Project Requirements Request for Proposal Number #120845 O5 Bidder Name: ____________________________________
Please answer the following seven (7) mandatory questions with a check mark after the appropriate response. Any “No” answer will eliminate the bidder from further evaluations.
| Yes_____ No_____ | 1. Bidder agrees to supply ATMs that comply with Americans with Disabilities Act (ADA) Accessibility Guidelines. ADA Title III Technical Assistance Manual | ADA.gov | |
| Yes_____ No_____ | 2. Bidder must have a minimum of five (5) years’ experience in providing ATMs. | |
| Response: ________________________________________________________ | ||
| Yes_____ No_____ | 3. Bidder agrees to comply with all Nebraska State Statutes. | |
| Yes_____ No_____ | 4. Bidder agrees to comply with all banking and industry regulations in the operation of the ATMs. | |
| Yes_____ No_____ | 5. Do the ATMs support the following transaction types in both English and Spanish language formats? | |
| Cash withdrawal from checking account |
Cash withdrawal from savings account
| Yes_____ No_____ | 6. Do the ATMs support the following transaction types in both English and Spanish language formats? | |
| Transfer from checking to savings |
Transfer from savings to checking.
| Yes_____ No_____ | 7. Do the ATMs support the following transaction types in both English and Spanish language formats? | |
| Balance inquiry from checking |
Balance inquiry from savings
FORM A.2 – Functional and Technical Requirements
Bidder Name: ____________________________________
FORM A.2
Functional and Technical Requirements
| 2.1 |
| Locations: |
Bidder should detail the ability to provide ATM machines at all locations listed in Section V.C.1. Bidder should detail State’s requirements at all locations, in addition to paying the electricity. Bidder should detail who will pay all other costs to operate the ATMs, Response:
| 2.2 |
| ADA Requirements: |
Bidder should detail the space requirements for the proposed ATM’s. Bidder should comply with Americans with Disabilities Act (ADA) Guidelines.
| 2.3 |
| Maintenance on Machines: |
Bidder should detail who will be responsible to maintain and service the ATMs. A Qualified technician would be allowed between 8 AM and 4 PM Central Time., Bidder should detail the normal response time for repairs. Bidder should provide a sample of the signage to inform users how to report any machine problems. Bidder should detail how often system software updates are needed. Bidder should detail how they will oversee new or modifications of existing equipment if required.
| 2.4 |
| Servicing Machines: |
Detail when and how machines are inspected for signs of tampering and to ensure the ATM haves not been compromised. Detail how often the machines will be filled and balanced. Bidder should detail the denominations available at each location.
| 2.5 |
| Operating: |
Detail all the Cash Access Networks the bidder uses in operating the ATMs (example: FIS, Pluse, MoneyPass, Interlink, other). Bidder should detail what branded cards are acceptable.
FORM A.3 – Functional and Technical Requirements for NDCS
Bidder Name: ____________________________________
FORM A.3
Functional and Technical Requirements for (NDCS)
NDCS SECURITY POLICY
1. CONTRACTOR’S personnel shall be subject to NDCS background security checks prior to their arrival on site and will always carry proper identification with them while on facility grounds.
2. CONTRACTOR shall make its employees aware of the provisions of Neb. Rev. Stat. §28-322.01, which state that a person commits the offense of sexual abuse of an inmate or parolee if such person subjects an inmate or parolee to sexual penetration or sexual contact, because an inmate or parolee is not legally capable of giving consent to any such relationship. Neb. Rev. Stat. §28-322 states that individuals “working under contract with the department” are included in the list of persons prohibited from having sexual relations with one or more of NDCS’ inmates.
3. CONTRACTOR shall make his/her employees aware of the Nebraska Department of Correctional Services, Policy 112.31 (Code of Ethics and Conduct). CONTRACTOR may be required to sign and return documentation showing receipt of NDCS Policy 112.31 (Code of Ethics and Conduct).
4. CONTRACTOR shall inform his/her personnel of the Nebraska Department of Correctional Services Tobacco Policy, which states that tobacco and tobacco-related products are contraband and must not be carried into any NDCS-owned or controlled property. Such products must remain in CONTRACTOR’S locked vehicle while on NDCS-owned or controlled property.
5. CONTRACTOR and his/her personnel may be subject to pat searches and tool inventory upon arrival and departure from NDCS facilities.
6. Wireless devices and/or cellular phones are prohibited at NDCS facilities unless prior approval is given. Wireless devices included type smart watches or other electronic devices with internet connection. If wireless devices are necessary for use on site at NDCS, CONTRACTOR will seek prior approval to carry such devices by requesting the Cellular Device Institutional Use Report form. All persons are prohibited from providing a cellphone/electronic communication device to an inmate of any facility, per Policy 104.05, Electronic Communication Devices.
| 3.1 |
| Bidder should detail how they will train all employees of the NDCS Security Policies listed above. |
Automated Teller Machines Attachment A
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