12-Final Draft Exhibit D - Fees.pdf

Page 1 of 5 Exhibit D - Final Draft RFP 2025

EXHIBIT D

FEES

A. Pre-Term Integration Activities The District shall pay the Company $_____________ for pre-Term Implementation Phase Activities related to the CMMS system and other pre-Term costs that occur prior to March 1, 2028. These costs shall be invoiced monthly as incurred and shall not exceed the total amount identified above.

B. Annual Base Fee. During the Term, the District shall pay the Company an Annual Base Fee. This amount shall be divided by 12 and paid monthly (Monthly Base Fee). This amount is inclusive of all overhead and profit and no additional markup will be paid. The initial Annual Base Fee for the Contract Year beginning March 1, 2028 is $_______________. The Annual Base Fee shall be modified during each Contract Year beginning in 2029 based on the Adjustment Factor.

C. The Adjustment Factor shall be equal to the Base Cost Blended Index (“BCBI”) and the BCBI shall mean and be calculated as the weighted-average sum of the following two component indices:

1. The U.S. Department of Labor, Bureau of Labor Statistics, Employee Cost Index (“ECI”), Series ID – CIU2010000000230I, Compensation – Total Compensation, Sector – Private Industry, Industry Occupation – All Workers in the Midwest Census Region, weighted at fifty five percent (55%). This component of the BCBI shall be calculated for each Contract Year on the basis of the percent change during the immediately preceding calendar year (comparing 4th quarter report to 4th quarter report), multiplied by fifty-five percent (55%).

2. The Consumer Price Index (“CPI”) for all urban consumers in the Midwest region (Series ID: CUUR0200SA0), weighted at forty-five percent (45%). This component of the BCBI shall be calculated for each Contract Year on the basis of the percent change during the immediately previous calendar year (comparing December report to December report), multiplied by forty-five percent (45%).

All fees shall be adjusted annually effective March 1, based on the Adjustment Factor.

D. Where a markup for overhead and profit is allowed (“Markup”) the Markup shall be ____%. It shall be added to the reimbursable costs according to the following formulas, as applicable:

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Reimbursable Costs + x(Reimbursable Costs) = Payment

Or

(Unit Price x Quantity) + x(Unit Price x Quantity) = Payment

E. Task Order Services. During the Term, the District shall pay Company the following amounts for Task Order Services plus Markup. All pricing shall be adjusted annually according to the Adjustment Factor.

1. Gravity sewer televising 23-inch and smaller sewers: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

2. Gravity sewer televising 24 – 48-inch: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

3. Gravity sewer televising 49 – 72-inch: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

4. Gravity sewer televising 73-inch sewers and larger: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

5. Pressure sewer televising 6 – 47-inch: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

6. Pressure sewer televising 47 – 72-inch: $____/linear foot for a complete inspection with acceptable video footage as confirmed by the District

7. Manhole televised inspections: $______/each (completed along with downstream sewer inspection)

8. Structure televised inspections: $______/each (completed along with downstream sewer inspection)

9. Non-televised structure inspection: $______/each (individual structure condition score)

10. Gravity sewer cleaning 23-inch and smaller sewers: $____/linear foot (includes any necessary cleaning of the upstream manhole or structure)

11. Gravity sewer cleaning 24 – 48-inch sewers: $____/linear foot (includes any necessary cleaning of the upstream manhole or structure)

12. Gravity sewer cleaning 49-inch sewers and larger: $____/linear foot (includes any necessary cleaning of the upstream manhole or structure)

13. Pressure sewer cleaning 48-inch and smaller: $____/linear foot (includes any necessary cleaning of the upstream manhole or structure)

14. Mobile belt filter press/mobile centrifuge operations to produce Class B Biosolids:

$______ /day

15. Lawn mowing at Jones Island: $_____/Each

16. Lawn mowing at South Shore: $_____/Each

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17. Lawn mowing of field sites listed in Schedule B-3: $_____/Each

18. Snow removal at Jones Island: $_____/Each

19. Snow removal at South Shore: $_____/Each

20. Snow removal at Priority 1 field sites: $_____/Each

21. Snow removal at Priority 2 field sites: $_____/Each

22. Freezing rain/ice treatment at Jones Island: $_____/Each

23. Freezing rain/ice treatment at South Shore: $_____/Each

24. Freezing rain/ice treatment at Priority 1 field sites: $_____/Each

25. Freezing rain/ice treatment at Priority 2 field sites: $_____/Each

26. Forklift operator for District requests: $_____/Hour

27. Asset Tagging (Item GG of Exhibit B) $_____________ (lump sum) – One time item

F. Payment for Corrective Maintenance Self-Performed by the Company

The District will pay the Company for Corrective Maintenance that it self-performs on a time and materials basis according to the rates provided below. Rates should include the raw hourly wage rate plus fringes/indirect hourly rate. These rates will be increased in each Contract Year according to the Adjustment Factor. The Company may not bill the District for overtime for Corrective Maintenance unless approved in the CM Authorization. All materials and rental equipment needed for Corrective Maintenance will be reimbursed at actual costs plus the Markup. The Company’s invoices for Corrective Maintenance shall match the records in the CMMS. The District shall pay for Corrective Maintenance monthly based on CM work conducted in the prior month and documented in the CMMS.

Description Unit of Measure

Total Hourly Rate (excluding Markup)

Maintenance Staff JI WRF Powerhouse Maintenance Mechanic HOUR $ - Powerhouse Electrician HOUR $ - Powerhouse Control Technician HOUR $ - Machinist HOUR $ - Field Plant Maintenance Worker HOUR $ - Steamfitter HOUR $ - D&D Maintenance HOUR $ - Lube Specialist HOUR $ - Instrument Technician HOUR $ - Electrician HOUR $ - Maintenance Staff SS WRF Powerhouse Maintenance Mechanic HOUR $ - Machinist HOUR $ -

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Steamfitter HOUR $ - Instrument Technician HOUR $ - Electrician HOUR $ - Field Plant Maintenance Worker HOUR $ - Maintenance Staff Conveyance Instrument Technician HOUR $ - Electrician HOUR $ - Machinist HOUR $ - Laborer HOUR $ -

G. Payment for Corrective Maintenance Bid Out by the Company

1. Corrective Maintenance work will be paid for at bid price plus Markup, plus Change

Orders approved in advance by MMSD.

H. Payment for Implementation of Level III PdM

[This section will be negotiated during the proposal phase depending on how much and what PdM the Vendor is able to provide.]

I. Payment for Dryer Days

1. For every additional Dryer Day above 30 Dryer Days per month, the District will pay the Company a flat rate of $_____ per Dryer Day with no Markup.

J. Payment for Pass Through Items

1. Disposal of Hazardous Waste: Actual disposal and transportation costs plus Markup

2. Disposal of Class B Biosolids or off-specification Milorganite® that are not land applied: Actual disposal and transportation costs plus Markup

3. Removal of Force Majeure conditions: Actual costs plus Markup

4. Non-permit required air pollution control testing per Exhibit B, Section 3.L.: Actual costs plus Markup

5. Manhole demolition and adjustments for paving projects per Exhibit B, Section

6.B.m.iii: Actual costs plus Markup

6. Subcontracted Fleet Maintenance: Bid price plus Markup

7. Fleet Maintenance parts over $3,000: Actual costs plus Markup

8. Subcontracted painting work: Bid price plus Markup

9. Painting work self-performed by the Company: Labor (based on hourly rates below) and actual materials costs plus Markup

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Description Unit of Measure

Total Hourly Rate (excluding Markup)

JIWRF Painter HOUR $ - SSWRF Painter HOUR $ -

K. Fee Adjustment for Differing Conditions

At the end of a Contract Year, if the actual conditions are outside the range set forth in the Contract Section 4.03, a fee adjustment will be made according to the pricing set forth below so the Company can achieve the Standards of Performance set forth in Exhibit C.

Fee adjustments will be made based on integer values only (MGD, lbs/day, dry tons) and no rounding up of fractional amounts will be allowed. No Markup is added to these fee adjustments.

Metric Credits Payments JIWRF Annual Daily Average Flow

Credit for flow below 85 MGD:

$________ per MGD

Payment for flow above 105 MGD: $_________ per MGD

JIWRF BOD Annual Daily Average

Credit for BOD below 175,000 lb/day: $______ per lb/day

Payment for BOD above 205,000 lb/day: $________ per /b/day

JIWRF Dewatering and Drying Blended Sludge Volume in Total Annual Dry Tons

Credit for Blended Sludge volume less than 51,000 dry tons: $_________ per dry ton

Payment for Blended Sludge volume above 56,000 dry tons:

$______ per dry ton

SSWRF Annual Daily Average Flow

Credit for flow below 85 MGD:

$________ per MGD

Payment for flow above 105 MGD: $_________ per MGD

SSWRF BOD Annual Daily Average

Credit for BOD below 205,000 lb/day: $______ per lb/day

Payment for BOD above 235,000 lb/day: $_________ per lb/day

L. Discretionary Replacements or Improvements shall be paid for subject to the terms of an executed Amendment between the Company and MMSD.