11-Final Draft Exhibit E - Minimum Staffing Plan.pdf

Page 1 of 5 Exhibit E - Final Draft RFP 2025

EXHIBIT E

MINIMUM STAFFING PLAN

General Provisions

A. Per Section 3.02 of the Service Agreement, a fee reduction will be taken for Required Positions that are vacant past the 90-day grace period. However, the Required Positions do not represent all positions necessary to complete the Scope of Services. Certain functions may be staffed at the Company’s discretion, including: assistant general management, human resources, accounting, general administrative support and legal services. Housekeeping may be contracted out or performed by staff outside of the Minimum Staffing Plan. In addition, there are several items in the Scope of Services that are specifically called to be contracted out, including nitrogen system inspection and maintenance, baghouse inspections, roof inspections, the stack inspection and structural inspections.

B. No fee reduction will be taken for absences protected by the Family and Medical Leave Act, the Wisconsin Family and Medical Leave Act, or Military Leave for members of the National Guard or Reserves.

C. One individual cannot hold multiple roles under the Minimum Staffing Plan, except on a temporary basis to provide coverage for vacations or illness.

D. Key Positions must have someone in the role and are not allowed to be vacant for any length of time, or a Fee Reduction will be applied. Other staff may be temporarily assigned to fill a Key Position role; however, persons in other Key Positions are not eligible. Key Positions are italicized below.

E. For positions where only one position is included in the Minimum Staffing Plan, the Company must ensure other positions are cross-trained and able to provide coverage in instances of absences, unexpected or otherwise.

F. The Company shall determine how to structure staff, shifts and working hours to provide the coverage required by the Scope of Services. Lack of staffing must never be the cause of a service disruption. A service disruption due to lack of staffing is a Company Event of Default and will subject the Company, at a minimum, to Fee Reductions as set forth in Exhibit C.

Required Positions (237) – does not include Human Resources, Finance, General Administrative Support or Legal

A. Management Staff

a. Project Manager – 1 (Key Position)

b. Safety and Security – 2 (Key Positions)

Note: one at JIWRF, one at SSWRF

c. Conveyance Manager – 1 (Key Position)

d. WRF Operations Manager – 1 (Key Position)

Minimum Certifications: Must have all five Advanced WDNR wastewater certifications – (1) Biological solids/sludge handling, processing & reuse; (2)

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Biological treatment: suspended growth processes; (3) Disinfection; (4) Nutrient removal: total phosphorus; (5) Solids separation

e. Maintenance and Asset Manager (WRF) – 1 (Key Position)

f. Maintenance and Asset Manager (Conveyance) – 1 (Key Position)

g. Capital Project Coordinator – 2 (Key Positions)

Note: these positions relate to District capital projects, not for Corrective Maintenance

h. Procurement & Warehouse Management - 2

i. Technology Manager - 1

j. Public Outreach Coordinator – 1

k. Water Education Specialist - 1

B. WRF Operations Staff

a. Operating Engineer 2 - JIWRF – 4

b. Operating Engineer 4 - JIWRF – 4

Minimum Certifications: PPO1 certification required

c. Operating Engineer – Special Utility - JIWRF – 2

Minimum Certifications: PPO1 certification required

d. Treatment Plant Operator 4 - Preliminary/Purification Treatment - JIWRF – 8

e. Treatment Plant Operator-Special Utility - JIWRF – 3

f. Solids Processing Operator 3-Filters – D&D – 4

g. Solids Processing Operator 4-Filters – D&D – 4

h. Solids Processing Operator 3-Dryers – D&D – 4

i. Solids Processing Operator 4-Dryers - D&D – 4

j. Solids Processing Operator 4-Special Utility - Silo and D&D – 4

k. Silo Operator – JIWRF - 1

l. Operating Engineer 4 - SSWRF – 4

Minimum Certifications: PPO1 certification required

m. Operating Engineer - Special Utility - SSWRF – 2

Minimum Certifications: PPO1 certification required

n. Treatment Plant Operator 4 – Primary/Secondary – SSWRF - 8

o. Treatment Plant Operator – Special Utility – SSWRF - 3

p. Process Engineer – 2

q. Technology Staff – 2

Note: at least 1 of the 2 must be a Controls Engineer

r. JIWRF Operations Supervisor - 1

s. D&D Operations Manager – 1

Minimum Certifications: Must have two Advanced WDNR certifications: (1) Biological solids/sludge handling, processing & reuse; (2) Solids separation

t. JIWRF Operations Manager – 1 Minimum Certifications: Must have three Advanced WDNR certifications: (1)

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Biological treatment: suspended growth processes; (2) Disinfection; (3) Nutrient removal: total phosphorus

u. SSWRF Operations Manager – 2 Minimum Certifications: One must have two Advanced WDNR certifications: (1) Biological solids/sludge handling, processing & reuse; (2) Solids separation; the other must have three Advanced WDNR certifications: (1) Biological treatment:

suspended growth processes; (2) Disinfection; (3) Nutrient removal: total phosphorus

v. WRF Shift Supervisor - 6 C. JIWRF Maintenance Staff

a. Powerhouse Maintenance Mechanic – 6 Note: 1 of the 6 is a lead

b. Powerhouse Electrician – 1

c. Powerhouse Control Technician – 3

Note: 1 of the 3 is a lead

d. Machinist – 12

Note: 1 of the 12 is a lead

e. Field Plant Maintenance Worker – 7

Note: 1 of the 7 is a lead

f. Painter – 1

g. Steamfitter – 4

Note: 1 of the 4 is a lead

h. D&D Maintenance – 7

Note: 1 of the 7 is a lead

i. Lube Specialist - 2

j. Instrument Technician – 5

Note: 1 of the 5 is a lead

k. Electrician – 5

D. SSWRF Maintenance Staff

a. Machinist – 6

Note: 1 of the 6 is a lead

b. Steamfitter – 3

Note: 1 of the 3 is a lead

c. Instrument Technician – 3

Note: 1 of the 3 is a lead

d. Electrician – 3

Note: 1 of the 3 is a lead

e. Powerhouse Maintenance Mechanic – 4

Note: 1 of the 4 is a lead

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f. Field Plant Maintenance Worker – 7 Note: 1 of the 7 is a lead

g. Painter - 1 E. Asset Management Staff

a. Planner – 4

b. System Analyst (CMMS/EAMS) – 2

c. Commissioning Engineer – 1

d. Reliability Engineer - 1

e. Commissioning, CMMS and Maintenance Planning Support Specialist – 1

f. JIWRF Powerhouse Supervisor – 1

g. JIWRF Mechanical Supervisor – 1

h. JIWRF B&G Supervisor – 1

i. JIWRF Electrical Supervisor – 1

j. SSWRF Mechanical Supervisor – 1

k. SSWRF Buildings and Grounds Supervisor – 1

l. SSWRF Electrical and Instrumentation & Controls Supervisor – 1

m. Warehouse Supervisor – 1

n. Warehouse Technician – 2

o. Project Engineer – 3

p. CAD professional – 1

q. Asset Management Administrative Assistant - 1

F. Conveyance Operations and Maintenance Staff

a. Instrument Technician – 5

Note: 1 of the 5 is a lead

b. Electrician – 3

c. Machinist – 3

d. Laborer – 11

e. Console Operator – 5

Note: 1 of the 5 is a lead

f. Collection Maintenance Supervisor – 1

g. Equipment Maintenance Supervisor – 1

h. Project Engineer – 1

i. Conveyance Administrative Assistant - 1

G. Fleet Maintenance Staff

a. Mechanic Supervisor – 1

b. Auto Mechanic – 4

H. Seasonal Skimmer Staff (April-November)

a. Skimmer Captain – 1

b. Skimmer staff – 2

Page 5 of 5 Exhibit E - Final Draft RFP 2025

I. Workforce Development Staff (Full-time employees, with benefits)

a. Wastewater Operator-in-Training – 1

b. Maintenance Laborer-in-Training – 1

c. Instrument Technician-in-Training – 1

d. Skilled Trade Apprentices – 2