10 - 20261029 Pre-Bid Meeting.pdf
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- Solicitation number
- RFP WDS 270000000188 2
- Issued by
- Michigan
About this file
This document is a pre-bid meeting agenda and attendee sign-in sheet for Whitehall District Schools Phase 1 Projects Bid Release 01, a construction project managed by Clark Construction Company in Michigan. The project encompasses multiple bid categories across three school locations: Whitehall Middle School, Ealy Elementary, and Shoreline Elementary. The 31 bid categories include final cleaning, commissioning, selective demolition, concrete, masonry, structural steel, carpentry, roofing, storefronts and glazing, metal studs and drywall, flooring, painting, food service equipment, HVAC and plumbing (split between two schools), electrical and fire alarm, site work and utilities, and landscaping. The non-mandatory pre-bid meeting was held on Thursday, October 29, 2026, at 1:00 PM ET at Viking Athletic Center in Whitehall, Michigan, followed by site walkthroughs at Whitehall Middle School and Ealy Elementary. Bid submissions are due electronically through BuildingConnected no later than Wednesday, November 11, 2026, at 1:00 PM ET, with a public bid opening at the same date and time. Pre-bid RFI questions must be submitted in writing to Tom Brennan at tbrennan@clarkcc.com by 1:00 PM on Tuesday, November 3, 2026. Post-bid interviews for apparent lowest responsible bidders will be conducted in-person between November 13-20, 2026, at Clark Construction's Grand Rapids office, with meeting invitations emailed November 12. Project execution spans from April 2, 2027, to August 11, 2027, for Whitehall Middle School and Ealy Elementary, and June 7, 2027, to August 5, 2027, for Shoreline Elementary.
Bid security of 5% is required with electronic bid submissions, and performance and payment bonds must be included in the base bid cost. Prevailing wages and certified payroll are not required for this project. State sales tax must be included in the base bid, as well as the cost of any mandatory bid alternatives and allowances identified in Section 012300 and individual bid category descriptions. Trade contractors must complete pre-qualification through Clark Construction's website prior to the post-bid interview to be eligible for CM recommendation to the school district. All required forms—including Familial Disclosure Affidavit, Affidavit of Compliance for Iran Sanctions Act, and Criminal Backgrounds Check Affidavit—must be attached to electronic bid submissions. The project site requires strict safety protocols, including mandatory hard hats, safety glasses, high-visibility shirts or vests, and gloves for all personnel. Additional requirements include daily stretch and flex exercises, daily JSA submissions, daily cleanup, coordination of work and deliveries with Clark Construction, and limited onsite storage. Seventeen trade contractor representatives from various organizations attended the pre-bid meeting and participated in the sign-in process.
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Whitehall District Schools – Phase 1 Projects
Bid Release 01
Trade Contractor Pre -Bid Meeting (Non-Mandatory)
Clark Construction Project #25 -2983
Thursday, October 29, 2026, at 1:00 PM (ET)
Viking Athletic Center, 541 E Slocum Street , Whitehall, MI 49461
1. Introduction and Roles
Owner: Whitehall District Schools
Construction Manager: Clark Construction Company
Senior PM/Market Leader: Jamie Cardinal
Superintendent: Joe Barker
Project Manager: Tom Brennan
Project Engineer: Wyatt Foerch
Architect: Pure Architects
MEP Engineer: Millies Engineering Group
Structural Engineer: JDH Structural Engineering
Civil Engineer: Troyer Group
Technology Engineer: Communications By Design
Food Services Consultant: JRA Food Services Consultants
2. Project Background and General Scope
a. Bid Categories :
01A Final Cleaning
01B Commissioning
02A Selective Demolition
03A Concrete
04A Masonry
05A Structural & Miscellaneous Steel
06A Rough and Finish Carpentry & General Trades
07A Roofing
08A Entrances and Storefronts, Windows, Glass and Glazing
09A Metal Studs, Gypboard, Acoustical Ceilings & EIFS
09B Carpet, Resilient Flooring & Hard Tile
09C Painting and Wall Covering
11A Food Service Equipment
23A HVAC & Plumbing (Whitehall Middle School)
23B HVAC & Plumbing (Ealy Elementary)
26A Electrical, Low Voltage & Fire Alarm
31A Site Work & Site Utilities
32A Landscaping
3. Bid Documents (BuildingConnected – most reliable source)
a. Clark Project Manual
b. Pure Architects Project Manual
c. Drawings by Pure Architects
i. Whitehall Middle School
ii. Ealy Elementary
iii. Shoreline Elementary
d. Project Schedule (reference only)
4. Bidding Requirements
a. Pre-Bid Meeting / Site Visits
i. Site Walkthrough
1. Immediately following this meeting at Whitehall Middle School and
Ealy Elementary
b. Pre-Bid RFI’s
i. Submit in writing via email to Tom Brennan at tbrennan@clarkcc.com
1. Do not submit RFI’s directly to Owner or A/E
ii. Deadline for questions is 1:00 PM on Tuesday, November 3, 2026
c. Pre-Qualification
i. Trade contractors will need to be pre -qualified by Clark Construction at the time of their post-bid interview to be eligible for CM recommendation to the school district.
ii. Visit www.clarkcc.com and click on “Trade Partner Pre -Qualification” under the “Bids” menu at the top right -hand corner of the homepage.
d. Prevailing Wages
i. Prevailing wages/certified payroll are NOT required for this project.
e. Bid Submissions
i. Bids are due no later than WEDNESDAY , NOVEMBER 1 1, 2026 BY 1:00 PM
(ET) .
1. Bids are to be submitted electronically through BuildingConnected.
2. Emailed or hard copy bids will not be accepted.
ii. Bid security of 5% is required. Attach copies of bonds to electronic bid submissions.
iii. Review bid form prior to submission and familiarize yourself with certifications, questions, etc. that are required.
iv. The following forms are to be completed and attached to the electronic bid submission:
1. Familial Disclosure Affidavit
2. Affidavit of Compliance – Iran Sanctions Act
3. Affidavit of Compliance – Criminal Backgrounds Check
v. Bid opening will be on Wednesday, November 11, at 1:00 PM (ET) . Bids will be opened and read publicly in -person and via MS Teams via the link provided in the “Invitation For Bids ” document included in the project manual.
f. Post-Bid
i. Bid tabulation will be posted on Building Connected following the bid opening.
ii. Post-bid interviews will be conducted in -person between November 13-20 at
Clark Construction Company’s West Michigan office, located at 146 Monroe Center St. NW, Suite 610, Grand Rapids, MI 49503. Meeting invitations will be emailed to the apparent lowest, responsible bidders from each Bid Category on Thursday, November 12, 2026.
iii. Contractor’s proposed Project Manager and Superintendent/Foreman are expected to attend the post-bid meeting.
iv. The following will be required to be submitted at the post -bid interview:
1. Lead times for submittals
2. Lead times for materials/equipment
3. Number of working days to perform each task
4. Labor rates
5. Preliminary SOV
6. Name and contact information for proposed project manager, superintendent/foreman, safety officer, and accounting staff
7. All Clark pre -qualification documents (complete electronically)
g. Other Requirements
i. Performance and payment bonds will be required. Include cost of these in your base bid.
ii. State sales tax IS required. Include in the cost of your base bid.
iii. Mandatory Bid Alternatives:
1. Refer to Section 012300 and individual Bid Categories
iv. Specific bid categories include allowance(s) in the scope description. Include the cost of allowances in your base bid. Base bid is to include mark -up/GC’s related to the allowances.
5. Project Schedule & Phasing
a. Pull planning meeting will be held with the project team after award of bids at a date/time to be determined.
b. Site investigation walk -through will be held with the project team after award of bids at a date/time to be determined.
c. Whitehall Middle School
i. Start Date: 4/2/2027
ii. End Date: 8/11/2027
d. Ealy Elementary
i. Start Date: 4/2/2027
ii. End Date: 8/11/2027
e. Shoreline Elementary
i. Start Date: 6/7/2027
ii. End Date: 8/5/2027
6. Site Logistics/Access/Other
a. All personnel working on site will be required to wear hard hats, safety glasses, high vis shirts or vests.
b. Gloves are required to be worn at all times.
c. Strech and Flex will be done on the project everyday.
d. Work, materials, and deliveries will need to be coordinated with Clark Construction, and deliveries made per logistics plans.
e. JSA’s will be utilized and required to be submitted daily.
f. Daily cleanup will be required.
g. Onsite storage will be limited.
7. Questions
8. Site Walk -throughs
Whitehall District Schools – Phase 1 Projects
Bid Release 01
Clark Construction Project #25 -2983
Thursday, October 29, 2026, at 1:00 PM (ET)
Viking Athletic Center, 541 E Slocum Street , Whitehall, MI 49461
No. Name Organization Office Phone Cell Phone Email
1 Joe Vandenberg VanDyken Mechanical 616-224-7030 616-292-5501 jvandenberg@vdminc.com
2 Chad Vantuinen CSI 616-210-5671 chadvan@lgsti.com
3 Brandon Hills G&D Electric 616-754-9132 616-902-1048 brandonh@ganddelectric.com
4 Brad Douglass C&I Building Maintenance 616-262-1955 bradd@cibminc.com
5 Gregory Richardson Pure Architects 616-551-7684 gregory@purearchitects.com
6 Nick Wallis Pure Architects 616-485-8992 nick@purearchitects.com
7 Kyle Paquette J Stevens Construction jason@jstevensconstruction.com
8 Julie Fancher CBS 231-744-2461 231-578-3254 jfaucher@cbs -mi.com
9 Gene Magoon Pleune Service Co. 616-260-9489 gmagoon@pleuneservice.com
10 Juan Munoz Excel Roofing 616-446-5430 juan@excelroofs.com
Whitehall District Schools – Phase 1 Projects | Bid Release 01
No. Name Organization Office Phone Cell Phone Email
11 Steve Null Tridonn 231-638-8796 snull@tridonn.com
12 Alan Nicholson E3M 517-214-9050 anicholson@e3msolutions.com
13 Justin Visconti White Lake Glass 231-578-7541 justin@whitelakeglass.com
14 Doug Boardwell Hurst Mechanical 616-784-4040 dboardwell@hurstind.com
15 Calvin Cusack Cusacks Masonry 989-981-6625 mail@cusacksmasonry.com
16 Nate Armstrong Skyproof 906-203-2702 nate@skyproof.com
17 Erik Allore Clifford Buck Construction 231-286-8043 erik@cliffordbuck.com
| 20261029 WDS Prebid Meeting |
| 1. Introduction and Roles |
| 2. Project Background and General Scope |
| 3. Bid Documents (BuildingConnected – most reliable source) |
| 4. Bidding Requirements |
| 5. Project Schedule & Phasing |
| 6. Site Logistics/Access/Other |
| 7. Questions |
| 8. Site Walk-throughs |
20261029 WDS Prebid Meeting - Sign-in
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