Revised SOW-B8290-HVAC Replacement 02 Aug 2010.docx

STATEMENT OF WORK

SR&M Acquisition Task Order Contract (SATOC) SATOC Delivery Method: Firm Fixed Price (FFP) Construction Contract Replace Existing HVAC/Install Climate Control, Building 8290 Project Location: Vandenberg AFB, CA Base Project Number: XUMU 08 1387C

MAJCOM: AFSPC

02 August 2010

1. introduction

The work to be performed under this Task Order (TO) shall be completed under the terms, conditions, and general requirements of the SATOC contract and the Basic Statement of Work (Basic SOW) contained therein, as modified by this Task Order Statement of Work (TO SOW). In the event of conflicting criteria between the Basic SOW and the TO SOW the Contractor shall notify the Contracting Officer (CO) for guidance.

This Task Order (TO) shall be accomplished using the SATOC Traditional Construction delivery method.

1. SCOPE OF WORK

1. SCOPE & APPLICABLE DOCUMENTS

This TO SOW sets forth the requirements for an S/R&M Acquisition Task Order Contract (SATOC) construction effort at Vandenberg AFB, California. The Contractor is to provide the government with a complete construction and warranty in accordance with the design drawings, design analysis, and specifications provided for the following project:

2.1.1 XUMU 08-1387C – Replace portions of Heating, Ventilating, Air Conditioning (HVAC) System and install HVAC Climate Control for Building 8290, Vandenberg AFB, CA.

1. DESCRIPTION OF WORK

The Contractor shall accomplish the work according to the design drawings, design analysis, and specifications provided to the Contractor. The Contractor shall provide the manpower, equipment, materials, services, and transportation necessary to accomplish the work. The project design will be provided to the Contractor at the Site Walk. Work to be completed in this project includes, but is not limited to the following:

2.2.1 XUMU 08-1387C Replace HVAC & Install Climate Control for Building 8290, Vandenberg AFB, CA

· Install (1) new chiller adjacent to existing chiller

· Bury chilled water supply and return lines from chiller to building interior (mechanical room)

· Trench existing sidewalk to do so as shown in drawings

· Construct CMU enclosure around new chiller unit

· Restore trenching site to original landscaping condition, including repair of irrigation supply lines

· Remove existing HVAC controls systems, including thermostats, and pneumatic damper actuators as indicated in drawings

· Remove air compressor

· Replace existing control panels with a new Energy Management System (EMS)

· Connect existing EMS panel wiring from room 171 to new panel

· Remove/replace (17) Fan Coils to serve 2nd Floor

· Replace all (4) existing hydronic pumps in mechanical room

· Install (2) new chilled water pumps in mechanical room

· Install (1) new expansion tank to serve 2nd floor chilled water

· Install (1) new distribution panel served by a subfeed breaker

· OPTION BID:

· All required labor and materials to replace existing boiler with new.

· Install air separator to serve new boiler

NOTE:

· All existing fan coils and hot/cold water piping on first floor is to remain

· It is the Contractor’s responsibility to locate and avoid all underground utility lines

· In the event that an existing line must be modified, this must be coordinated through the Project Manager (PM) and will be included in the contract cost.

· Construction taking place in the building’s SCIF area will be performed as expeditiously as possible.

· During construction daily operations in the facility will not cease; therefore, a phasing plan should be put in place by the contractor to leave necessary areas open while others are closed due to construction efforts. (This can be coordinated through the PM.)

· Any specific brand name equipment listed in the design drawings serves only as an example. Brand names can be substituted, at the Contractor’s discretion, with an equivalent piece of equipment that meets the design specifications.

1. Construction Activities

Upon award of the TO and issuance of the Notice to Proceed (NTP) by the CO, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2. On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this task order. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this task order.

2. Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection.

Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and AutoCAD electronic format.

The warranty shall be issued in accordance with FAR 52.246-21as specified in Section 2.5.9 of the Basic SOW.

1. GENERAL REQUIREMENTS

2. Qualified Personnel

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained and/or certified in their respective field.

2. Air Force Property

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the Contractor without specific written permission of the PM.

Material resulting from demolition activities will be disposed of by the contractor at the Defense Reutilization and Marketing Office (DRMO), base landfill or off-base, as appropriate. If contractor chooses to use the base landfill for disposal, the following fees will apply:

· Cost of C&D disposal at the landfill is $33.50 per ton (or current rate advertised by the landfill)

· Unprocessed concrete may be disposed of at the base landfill (concrete must be less that 2’x2’x2’ with no rebar protruding more than 6”) for $33.50/ton (or current rate)

· There is no charge for processed concrete at the landfill. [Must meet DOT spec for Class 2 (3/4”minus) road base].

· All metal, i.e. rebar, pipes, heating ducts, etc will be turned in to DRMO

2. Verification and Validation of Existing Conditions

The Contractor shall be solely responsible for verification and validation of existing conditions, above and below grade, and coordination of existing conditions in parallel with proposed requirements. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability associated with performance as the Architect of Record.

2. Construction Requirements

The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC) as listed in Section 2.1 of the Basic SOW for the SATOC Contract. Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

1. GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that base CE will provide:

3. Base Civil Engineer Work Clearance Request (AF Form 103)

Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

3. Staging

Base CE will identify space on the jobsite or in a base Contractor staging area where the Contractor may deliver non-hazardous materials within the installation.

3. Existing Engineering Plans, Etc.

Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. A previously prepared design for correction of the deficiencies at the facilities was prepared and will be available at the site visit for viewing by the Contractors. The previous partial design is for informational purposes only and the Contractor retains the Architect/Engineer of Record liability. These are provided for the Contractor’s information.

3. Kick-Off Meeting (See Paragraph 5.3, below)

The PM will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project activities.

3. Base Requirements: Base CE will advise the Contractor of the location and processes to obtain the following as needed:

4. Personnel identification badges, vehicle passes, and/or entry permits.

4. Information on base fire prevention/security practices and procedures.

4. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

4. Security escorts for work in restricted areas.

4. Safety training classes for the purpose of allowing access within secure or hazardous areas.

4. A paved area where equipment can be cleaned.

4. A set of keys to locks as necessary.

3. Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to sign AF Form(s) 3064 and 3065 to recommend approval or disapproval to the CO and PM.

1. DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

Table of Deliverables

Kick-Off Meeting

10 calendar days after award

Progress Meetings

1x weekly as coordinated with the PM

4. Contract Progress Schedule (AF 3064)

The Contractor shall submit a Contract Progress Schedule, AF 3064 or approved equivalent, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The first (baseline) progress schedule shall be approved by the PM and the Contracting Officer and shall not be altered without the approval of the Contracting Officer.

Subsequent and periodic updates to the progress schedule shall be signed by the either the PM or the government contract inspector recommending approval.

4. Contract Progress Report (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064.

If the Contractor wants to request reimbursement for stored materials, the materials or item(s) shall be identified on the AF 3065 and an appropriate percentage applied. The materials or items must be received and stored on-site or other approved location. The Contractor shall remain responsible for the security of all stored materials.

The first (baseline) progress report shall be approved by the PM and the Contracting Officer and shall not be altered without the approval of the Contracting Officer.

Subsequent and periodic updates to the progress schedule shall be signed by the either the PM or the government contract inspector recommending approval. The report shall also include the following:

1. Current Project Status (summary of work previously completed and completed during the current reporting period).

1. Expected work activities for the following month.

1. Problems and/or concerns.

1. Updated submittal register(s).

Each invoice shall be accompanied by an AF 3064 and AF 3065 which are signed by the PM or the Government Inspector. The AF 3064, AF 3065 and invoice shall all cover the same period of time.

4. Kick-Off Meeting

The Contractor shall coordinate a Kick-Off Meeting to take place at Vandenberg AFB, California as described in the Table of Deliverables. This meeting will include a complete overview of the project and its implications and will be presented to the relevant base staff and POCs. The Air Force PM shall arrange for the attendance of all base staff or outside personnel with an interest in the project or in activities involved.

4. Progress Meetings

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POCs and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

3. Meeting Attendees and Contact Information

3. Project Percent Complete

3. RFI’s and Statuses

3. Material Submittals and Statuses

3. Two Week Look Ahead

3. Schedule

3. Safety

3. Resolution of Existing Issues

3. New Business

4. Format of Deliverables

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat and AutoCAD (CADD Standards provided by government). All deliverables shall also be dated. The Contractor will be provided samples of the deliverables, upon request.

4. DD Form 1354, Transfer and Acceptance of Real Property

The Contractor shall submit a draft DD Form 1354 to the Base Real Property Office prior to completion of the Pre-Final Walk-through Inspection. The PM will provide contractor guidance on how to properly complete the DD Form 1354 package.

4. Pre-Final Inspection

The Contractor shall conduct a pre-final walk through inspection with base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report.

4. Final Inspection

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved.

1. CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

5. VAFB Contracting Officer (CO):

William Davis

30 CONS/LGCA

1515 Iceland Avenue Building 8500, Room 150 Vandenberg AFB, CA 93437 Voice: COMM (805) 605-0496, DSN 275-0496

5. VAFB Project Manager (PM):

Holly Bigelow, 2d Lt

30 CE/CEPMD

1172 Iceland Ave, Vandenberg AFB, CA 93437-6011 Voice: COMM (805)606-3590, DSN 276-3590 E-Mail: Holly.Bigelow@vandenberg.af.mil

XUMU 08-1387C – Replace Existing HVAC/Install Climate Control, B8290 Attachment 1 – Statement of Work