NIGP 97584: Trailer Rental or Lease

NIGP 97584 Trailer Rental Or Lease, an Item code, covers the rental, lease, and maintenance of portable trailers and mobile equipment used by state and local agencies for operational support across waste management, utilities, public works, emergency response, and event management. State and local governments under this code procure portable restroom and hygiene trailers with emergency repair and maintenance services, LED light trailers for temporary illumination, mobile storage and office containers for onsite operations, heavy-duty trailers for equipment transport, and full-service operating leases on specialized landfill compaction equipment. Issuing bodies include city departments of public works and general services, county waste management and recycling departments, transit authorities, and municipal purchasing offices. The City of Atlanta and City of Charlotte have posted multiple solicitations under trailer rental and equipment leasing in recent months, indicating repeat procurement activity at the municipal level.

Geographic activity spans Texas (Dallas Area Rapid Transit, City of Austin), Arizona (City of Tucson), California (State of California, Sacramento County), Georgia (City of Atlanta), and North Carolina (City of Charlotte). Representative recent opportunities include the City of Tucson RFP 250121 for portable hygiene trailer repair and maintenance with a pre-submittal meeting on June 24, 2025, and proposal deadline of July 11, 2025; Dallas Area Rapid Transit IFB 2098676 requesting six Generac MLT4060KVLED portable LED light trailers with bids due September 28, 2026; City of Austin IFB 5000 JRN1043 for mobile container purchase and rental with bids due October 8, 2026, covering monthly rentals of 171 units, annual purchases of 34 units, and estimated annual spending of $100,000 for related products, with local and small business discounts of 3–5 percent and a Living Wage Program requirement of $22.15 per hour; Sacramento County RFP 2026RFP0059 for full-service operating leases on landfill compaction equipment (two tractor dozers and one compactor) with proposals due July 22, 2026, requiring equipment availability of at least 95 percent with penalties of $75 per hour for shortfalls; and City of Atlanta IFB/GS/DPW/2604-1260188 for heavy-duty trailers, repair services, and parts with bids due May 22, 2026. Contract terms typically span one to four years with optional renewals or multi-year lease structures, and insurers must carry general liability coverage ranging from $500,000 to $2 million per occurrence.