NIGP 97584: Trailer Rental or Lease

NIGP 97584 Trailer Rental or Lease is an Item code under which state and local governments procure short-term and long-term rental and lease services for equipment trailers, mobile facilities, and specialized transport equipment. Recent solicitations show a mix of operational needs: equipment rental agreements for heavy-duty trailers and landfill compactors, mobile modular office trailers, mobile water filtration systems, and work-vehicle rental services including semi-trucks and utility vehicles. Issuing bodies span city departments (Atlanta Department of Public Works, Detroit General Services, Tucson Environmental and General Services), county waste management operations (Sacramento County), state transportation agencies (Mississippi Department of Transportation), state environmental regulators (New Jersey Motor Vehicle Commission), and independent school districts (Northside Independent School District in San Antonio). Pricing approaches vary from monthly lease rates with full warranty and maintenance coverage through three-year and four-year operating-hour tiers to hourly, daily, and weekly rental rates with separate mileage pricing. Service requirements frequently include 24/7 roadside assistance, replacement vehicles within specified timeframes, comprehensive insurance, and equipment availability guarantees with financial penalties for shortfalls.

Recent activity spans multiple regions. Mississippi Department of Transportation is leasing modular office trailers for two district locations (Hazelhurst and Yazoo City), both with contract periods of July 1, 2026, through June 30, 2027, and sealed bids due May 13, 2026. Sacramento County is soliciting three-year and four-year full-service operating leases for tractor dozers and a landfill compactor, with proposals due July 22, 2026, requiring technical qualifications including 95 percent equipment availability, GPS telematics, and 24-hour parts delivery within 50 miles. The City of Charlotte is seeking equipment rentals for participating Mecklenburg County public agencies with proposals due September 9, 2026. Detroit General Services is requesting mobile water filtration trailer lease, purchase, or rental through an RFQ due May 11, 2026, with Detroit-based business certifications eligible for up to 12 percent equalization credit. Northside Independent School District (San Antonio) issued an RFP for semi-truck and work-vehicle rental services on February 3, 2026, with sealed proposals due February 26, 2026, seeking hourly, daily, and weekly rates with guaranteed 100 percent fulfillment on 72-hour notice and four-hour replacement vehicle response times.