Storage Trailer Lease - request for quote.

The Colorado Department of Corrections (CDOC) issued a commodity procurement solicitation (CFAA 2016001635) for a storage trailer lease, with the request for quote posted on June 13, 2016, and proposals due by June 20, 2016, at 2:00 PM Mountain Standard Time. The procurement seeks to lease between 10 and 50 certified highway-useable, dry van type storage trailers, each measuring 102 inches by 53 feet in length, equipped with either roll-up or swing doors. The trailers will be delivered FOB-destination to Colorado Correctional Industries (CCI) Transportation in Canon City, Colorado, with all delivery costs to be included in the bid price. The state purchase order will be awarded through June 30, 2017, with an option to renew for one additional one-year term, and quoted prices are expected to remain firm through this initial period. Award will be made to the bidder(s) whose response is judged most advantageous to the State based on cost as the primary evaluation factor, supplemented by secondary considerations including projected delivery dates, quality and safety considerations, lifecycle costs such as maintenance and warranty, bidder qualifications and experience, past performance, and proposed operator training. Prospective bidders were required to register on the Colorado Vendor Self Service website to submit their proposals.

The solicitation encouraged proposals with payment terms of less than 30 days that include discounts, with standard Net-30 day terms assumed after receipt of goods and invoice unless otherwise specified. While no specific set-asides or disadvantaged enterprise restrictions were mandatory, certification as a Colorado-based Service Disabled Veteran Owned Small Business was identified as a secondary consideration in the evaluation process, potentially providing a competitive advantage to qualifying organizations. Any price increase requests for renewal terms are subject to CDOC approval and must be submitted 60 days prior to the end of the current contract term. No incumbent vendors, existing infrastructure integration requirements, or specific budget ranges were identified in the solicitation documents. The contract value was not explicitly stated, though the scope encompassing up to 50 trailers with a potential two-year term suggests a substantial procurement opportunity.