1941-26-R-IFBD-00039-V03

The Mississippi Department of Transportation (MDOT), acting through the Mississippi Transportation Commission (MTC), is issuing a sealed competitive procurement for the lease of one modular office trailer for District III Headquarters located in Yazoo City, Mississippi, under RFX 3160008022. The procurement seeks a double-wide modular unit measuring 56 feet by 24 feet with an 8-foot ceiling height, manufactured in 2021 or newer, and featuring four office rooms with standard locking doors and windows, one bathroom, two main entrances with ADA/IBC-compliant ramps, central HVAC systems, electrical wiring with multiple outlets per room, fluorescent lighting, an I-Beam frame, aluminum siding, full interior insulation, and paneled walls. The trailer must comply with 2024 International Building Code and 2024 International Fire Code standards, include smoke detectors in all rooms and a minimum of two fire extinguishers, and be accompanied by manufacturer certification that the unit meets or exceeds applicable federal health and safety regulations. Bidders must submit sealed bids electronically through the MAGIC Procurement Portal or via paper submission by 10:30 a.m. on Wednesday, May 13, 2026, with the contract period running from July 1, 2026, through June 30, 2027, with optional extensions of up to twenty-four additional months in twelve-month increments for a maximum contract duration of thirty-six months. Award will be based on the lowest total bid meeting all specifications, and bidders must provide pricing for setup cost, monthly lease rate, and tear-down cost, with all line items required. All bids must include completed Attachment C specifications, Attachment D EEV Certification, detailed manufacturer literature demonstrating compliance, and federal health and safety certification, with protests regarding specifications or procedures due by 10:00 a.m. on Thursday, May 7, 2026.

The solicitation includes an Economically Exploited Veterans (EEV) Certification requirement, which serves as a qualifying document for set-aside or preference consideration for eligible veteran-owned businesses; however, the specific application of this set-aside and any reserved competition structure are not detailed in the provided documentation. The vendor selected through this procurement will be responsible for all maintenance, repairs, warranty work, physical and vandalism damage insurance coverage, and all applicable taxes and personal property taxes, with MDOT's liability limited to a maximum deductible of $1,000 for damages when found at fault. The lessor must comply with the Mississippi Employment Protection Act of 2008, including E-Verify registration for all newly hired employees, and must adhere to all applicable federal, state, and local laws, including Executive Order 11246 and civil rights compliance requirements. The specific award value or monthly lease rate budget is not disclosed in the procurement documents; however, pricing will be evaluated as part of the sealed bid submission process. The MTC reserves the right to cancel any contract with or without cause upon thirty days written notice, and all formal bids are binding for a minimum of sixty days after opening. No incumbent vendor or existing infrastructure integration requirements are identified in the solicitation materials.