Rental of Office, Sales, and Storage Trailers

Wisconsin State Fair Park issued a Request for Bids (RFB 18-037-O) on February 22, 2018, seeking rental services for office, sales, and storage trailers for their upcoming event needs. The procurement encompasses 17 line items across four trailer categories, including sales trailers with carpeting and premium decor, office trailers with resilient flooring, an office/storage hybrid trailer, and storage containers/trailers. Trailer configurations range from 8' x 20' to 14' x 64', with some units including restroom facilities and specific requirements like ADA wheelchair ramps. Bidders were required to have at least three years of experience providing trailers and submit references from three similar projects completed within the last five years. Key bid submission requirements included providing all-inclusive pricing covering rental fees, delivery, transportation, setup, blocking, leveling, stairs, skirting, air conditioning, heat, window blinds, telephone jacks, and 24-hour emergency repair service. The bid deadline was March 15, 2018, at 2:00 PM CDT, with a public bid opening scheduled for the same date and time at the Wisconsin State Fair Park Business Office.

The state offers a permissive five percent price preference for certified Minority-Owned Businesses and Disabled Veteran-Owned Businesses, providing some advantageous considerations for diverse vendors. Contractors must carry specific insurance coverage, including workers compensation with statutory limits, commercial general liability of $1,000,000, and auto liability of $1,000,000. The initial contract will run for one year with options to renew for two additional one-year periods by mutual written agreement. The State Fair Park does not guarantee any specific quantity or dollar amount of rentals and will not pay minimum contract prices. Awards will be made on a line-by-line basis to multiple bidders based on the lowest responsive, responsible pricing. Pricing must remain firm for the initial contract term, with any potential price increases requiring written authorization from the Contract Manager. Additionally, the bid included an informational query about extending contract pricing to other Wisconsin State Government agencies and municipalities through the Wisconsin Cooperative Purchasing Service, though this would not impact the award determination.