Truck Hauling Services & Trailer Storage Rental, Contingency

The Texas Comptroller of Public Accounts (CPA) Statewide Procurement Division is seeking truck hauling services and trailer storage rental to support the Texas Division of Emergency Management (TDEM) for all-hazards emergency preparedness and response activities. The Request for Proposals (RFP) solicits contractors to provide a comprehensive range of transportation assets including semi-tractors, trucks, trailers, and related services with specific requirements for drivers and operational capabilities. The contract will have an initial term from the effective date through December 31, 2026, with four potential renewal options extending through December 31, 2029, and potentially one additional year. Evaluation of proposals will be based on three primary factors: pricing (25 points), ability to perform and available assets (35 points), and respondent's past performance, qualifications, and experience (40 points). The response is due on June 17, 2025, at 1:30 pm Central Time, with a pre-proposal conference scheduled for May 30, 2025, at 9:00 AM via Microsoft Teams. Contractors must provide comprehensive insurance coverage, including commercial general liability, automobile liability, workers' compensation, and umbrella liability. The solicitation requires detailed pricing for various vehicle types, with firm pricing and potential annual adjustments based on the Bureau of Labor Statistics Producer Price Index for specialized freight trucking.

The solicitation includes a Historically Underutilized Business (HUB) subcontracting goal of 26% for services contracts, with respondents required to submit a HUB Subcontracting Plan to be considered responsive. The contract is designed to support emergency response needs, drawing from experiences during events like Hurricane Harvey in 2017, where $16 million was expended on truck hauling and trailer storage services. The pricing structure accommodates a wide range of transportation assets, including semi-tractors with various trailer configurations (dry van, reefer, freezer, lowboy), trucks of different classes, and semi-trailers for hauling and storage. While no specific incumbent vendors are mentioned, the solicitation provides a comprehensive pricing matrix with line items for daily, weekly, and monthly rates, as well as additional fees for trailer delivery, pickup, decontamination, and trucks ordered but not used. The document indicates flexibility in vehicle requirements, with estimated quantities ranging from 5 to 50 units per event type, suggesting the potential for multiple vendors to be awarded contracts to meet the state's emergency preparedness needs.