Small Purchase with Emergency Conditions - Rental of Freezer Trailers July-October 2021

This state and local contracting opportunity is for the rental of two 53-foot freezer trailers to store frozen food inventory during the replacement of the warehouse freezer door at the Illinois Department of Corrections (IDOC) Southwestern Illinois Correctional Center. The procurement is a small purchase process with emergency conditions, with a contract term from July 1, 2021 to October 23, 2021. The scope includes pickup and return of the trailers, rental fees, and hourly engine operation and monitoring. The total cost for the rental services is $19,980.00, which will be funded through state appropriations. The procurement was conducted through an accelerated timeline, with a due date of July 16, 2021. Submissions were required to be made electronically through the state's BidBuy system, with pricing proposals submitted separately from technical proposals to ensure pricing remains locked until after the technical evaluations are completed.

This contract opportunity does not have any set-aside designations or restrictions on the types of organizations that can respond. The procurement was initiated due to emergency conditions, and was not competed through a standard bidding process. There is no information provided about incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The total contract value of $19,980.00 represents the budget for this procurement.