Semi-Truck (Cab) & Work Vehicle Rental Services

Northside Independent School District (NISD) in San Antonio, Texas (Bexar County) issued Request for Proposal 2026-045 on February 3, 2026, for Semi-Truck (Cab) & Work Vehicle Rental Services, with sealed proposals due by 2:00 PM Central Time on February 26, 2026, submitted through the Bonfire Portal. The District seeks qualified vendors to provide short-term and long-term rental services for multiple vehicle categories, including semi-truck day cabs, single-axle and tandem-axle trucks, medium to heavy work vehicles (box trucks, straight bed trucks, flatbed trucks, and refrigerated trucks), and vocational/specialized work vehicles (service/utility trucks, dump trucks, and crane or bucket trucks). All vehicles must be equipped with fire extinguishers and first-aid kits. Vendors must submit pricing on Form C for hourly (minimum 4-hour), daily (24-hour), and weekly (7-day) rental rates with fixed base rates and excess mileage rates specified for each vehicle category. The resulting contract will be valid for one year from Board of Trustee approval, with two additional optional one-year renewal periods. Key qualifications and service requirements include maintaining comprehensive insurance coverage, providing 24/7 roadside assistance, guaranteeing 100% fulfillment for reservations made with 72 hours' notice, and providing replacement vehicles within four business hours of breakdown, with vendors responsible for all maintenance and repairs. Evaluation criteria are weighted as follows: price (30%), reputation (5%), quality of goods/services (15%), extent to which services meet District needs (25%), past relationship with District (5%), total long-term cost (10%), and other relevant factors (10%).

The RFP document does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or other categorical restrictions. No incumbent vendor or current contractor information is identified in the procurement notice, though this RFP replaces the expiring IFB 2023-036 and all vendors must respond to this new RFP to maintain their business opportunity with the District. Pricing must be firm and include all associated costs, with payment terms established as net 30 days from invoice receipt. The District makes no guarantee of minimum work volume or quantities under this requirements contract, and the contract is subject to funding approval and Federal Edgar Compliance requirements if federal funds are expended. No specific award value or budget range is disclosed in the available procurement documents.