Single Source-Intent to Award

The City of College Park, Georgia's Purchasing Department is issuing a Notice of Intent to Award for a single-source contract for Audio Visual and Controls (AVC) system testing services. The procurement seeks professional testing, evaluation, and validation services for an existing AVC system to ensure proper functionality, performance, and integration with current infrastructure. Key deliverables include comprehensive system evaluation and diagnostics, with the primary objective of validating that the installed system operates efficiently and integrates seamlessly with existing infrastructure. The City has justified the single-source approach based on the selected vendor's unique possession of as-built documentation and comprehensive system knowledge, which enables efficient remote evaluation and diagnostics that alternative vendors could not replicate without extensive additional documentation and on-site assessments. The submission deadline for any vendors believing they can provide equivalent services is May 11, 2026, at 3:00 PM EST, with responses directed to Carl Hall, Interim Procurement Manager, at Carlton.Hall@collegeparkga.gov or 404-767-1537 extension 1500. The notice is posted for a minimum of seven calendar days, providing the opportunity period for interested vendors to submit statements of capability. If no responsive statements are received by the deadline, the City will proceed with awarding the contract to Baker Audio Visual.

The City has not identified specific set-aside designations or restrictions on organizational eligibility in this procurement notice. Baker Audio Visual is identified as the original installer of the AVC system and the intended single-source awardee based on its unique qualifications and existing system knowledge. The procurement specifically addresses the challenge that other vendors would require complete as-built documentation to evaluate the system; however, the City cannot verify that such documentation is available for third-party use, which would necessitate costly and time-consuming on-site assessments and potential re-documentation efforts. Utilizing an alternate vendor would introduce risks of system incompatibility and reduced operational efficiency. The estimated contract amount is not to exceed $45,000.