Audio-Visual Equipment

The City of Madison Finance Department, acting on behalf of Monona Terrace in Dane County, Wisconsin, is seeking quotations for comprehensive audio-visual equipment through RFQ #5425-0-2025-BP. The procurement involves purchasing a complete set of new audio-visual technology, specifically 8 Panasonic REQ15BU 15,000 lumen 4K projectors and associated equipment including projection lenses, system cages, signal converters, and an LCD stand/cart. Quotations are due on June 17, 2025, at 2:00 PM CDT, with all submissions required to be completed through an Excel workbook (Form A2). The solicitation mandates that vendors provide pricing inclusive of delivery charges, FOB Madison, with equipment to be delivered to Monona Terrace at 1 John Nolan Drive between 5:00 am and 1:00 am. Evaluation criteria will be comprehensive, considering factors such as cost, quality, compatibility, standardization, design features, warranty, delivery, past experience, and service reputation. No installation services are required, and partial quotes will not be accepted.

The procurement appears to have a local vendor preference policy that provides scoring advantages to local suppliers registered on the city's website. Bid notifications and updates will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia, with free vendor registration available. While specific budget ranges are not explicitly detailed, the procurement involves multiple line items totaling at least 8 primary projector units with additional supporting equipment. Vendors must be prepared to provide a complete technology solution that meets the city's specifications for audio-visual infrastructure. The solicitation will be awarded to the most advantageous bidder, suggesting flexibility in selection beyond just the lowest price. Interested vendors can access additional information through the specified notification systems, with no explicit restrictions on company size or type mentioned in the available documentation.