NIGP 61519: Calendars, Calendar Pads and Stands

NIGP 61519 Calendars, Calendar Pads And Stands is an Item code under which state and local governments procure printed calendars for internal operations, public distribution, and employee or student use. Recent solicitations show purchases ranging from specialized wall calendars for court facilities to high-volume recycling-education mailers, student planners with integrated calendar pages, and promotional calendars for district-wide distribution. Issuing bodies include city offices of management and budget, county courts, community college districts, and independent school districts. The work entails design, printing, finishing (binding, folding, die-cutting), color proofing, and delivery; many recent solicitations emphasize compliance with postal regulations, specific paper stock and weight requirements, and post-consumer recycled content minimums. Bid documents increasingly require vendor disclosure of generative-AI use in design and production, with some jurisdictions prohibiting automated content generation without written approval. Payment terms typically run Net 30 to Net 45 days F.O.B. destination with freight prepaid, and contract terms range from one-time projects to multi-year renewals with annual price adjustments subject to approval.

Recent activity clusters in California and Texas. The City of Pittsburgh Department of Public Works solicited 126,000 copies of an Annual Recycling Calendar 2027 under RFQ #2026-RFQ-160, due July 22, 2026, not to exceed $30,000, requiring delivery by November 30, 2026 to a mailing service in Gibsonia, Pennsylvania. The Superior Court of California, County of Los Angeles issued an RFQ for 3-Month Wall Calendars due July 10, 2026, with 90-day price guarantees and mandatory GenAI disclosure. Mt. San Antonio Community College District, Los Angeles County, California, posted an RFP for Student Planner and Handbook production spanning 17,500 to 20,000 units with a five-year contract term, proposals due February 12, 2026. The San Antonio Independent School District, Texas, solicited Customizable Promotional Products & Incentives (RFP 26-007) with embedded calendar components, due March 3, 2026, and a mandatory 20 percent SWMBE participation requirement by dollar value.