calendars 2014

The State of Maine Central Warehouse is requesting quotations for 2014 calendars under a Master Agreement structure with quotations due May 22, 2013. The procurement is transitioning from single large-lot purchase to multiple smaller orders placed throughout the remainder of 2013 and through 2014, with no minimum order quantities except for personalized calendar diaries (X015A), which may be reordered in minimums of 25 units per order.

The scope encompasses 23 calendar SKUs with specified quantities ranging from 33 to 2,509 units per item, including standard calendars (X001–X023) and personalized diary calendars (X015A). Historical ordering for personalized diaries shows volumes of 600 to 800 units annually across 5 to 10 different prints. The Central Warehouse does not guarantee that order volumes will match historical quantities. Bidders must provide delivery timeframes in business days, which may be considered in the award decision.

Master Agreement pricing must remain valid through the end of 2014. All quotations are unit-priced, FOB Destination with transportation prepaid. Maine is exempt from federal and state taxes; no taxes should be included in quotations. Standard payment terms are net 30 days from receipt of a correct invoice. The State reserves the right to increase or decrease ordered quantities by up to 10% at the agreed-upon pricing and to reject any or all quotations or partially accept them.

Award decisions may be based on lowest price alone or on a combination of factors including quality, conformity with specifications, delivery time, and total cost, with price receiving a minimum of 25% weight. Quotations must be submitted electronically through the Vendor Self Service (VSS) platform by 2:00 p.m. local time on May 22, 2013. All vendor questions must be submitted through the official Question and Answer link on the Solicitation Details View page.