RFQt Online Calendar Platform

The City of Fort Worth Purchasing Division is seeking bids for an Online Calendar Platform for its Library Department through a Request for Quotes (RFQt) with reference number 25-0219. The procurement is for a cloud-based calendar solution capable of managing over 10,000 library programs annually, with requirements including single sign-on integration, API availability, and compatibility with the city's existing Polaris Integrated Library System and OpenCities Content Management System. Key technical specifications mandate supporting at least 35 user accounts, providing demographic tagging, enabling public registration, offering multiple calendar views, and supporting advanced filtering and search functions. The platform must include content approval workflows, waitlist capabilities, and the ability to filter events by location, program type, and age range. Critical submission deadlines include a question period beginning August 12, 2025, at 10:00 AM CDT, with proposals due electronically through the Bonfire portal by August 19, 2025, at 10:00 AM CDT, requiring multiple document submissions including a Conflict of Interest Questionnaire, authorized signature form, technical questionnaire, and pricing documentation.

The RFQt does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for cooperative purchasing, permitting other governmental entities to potentially utilize the same contract terms. While no incumbent vendors are identified, the city reserves the right to award to multiple suppliers and make selections based on the most advantageous offer. The initial agreement term is one year, with options to automatically renew for up to four additional one-year periods, contingent upon mutual agreement and funding availability. Insurance requirements are comprehensive, mandating vendors maintain Commercial General Liability, Automobile Liability, Worker's Compensation, and Professional Liability coverage with specific minimum limits. The vendor must also comply with non-discrimination clauses and verify employment eligibility. Though specific budget ranges are not explicitly stated, the draft Vendor Services Agreement indicates that total compensation will be capped at a predetermined amount, and the city maintains flexibility in the procurement process to select the most suitable solution for its library programming needs.