Mailroom Equipment and Supplies

Term contract Texas Awarded

Contract number
985-C1
Awardee
Pitney Bowes Inc.
Contracting organization
CPA Contract Management
Awards
505

Contract facts

Contract details come from txsmartbuy.gov. Updated .

About this contract

Written by GovTribe AI ·

The Texas Term Contract 985-C1 is a comprehensive Indefinite Delivery Vehicle (IDV) for mailroom equipment and supplies, primarily focused on providing Pitney Bowes Inc. mailing systems, postal meters, ink cartridges, scales, and associated accessories to various Texas state agencies. The contract enables procurement of specialized equipment such as Sendpro C and C Auto series postal meters, MailCenter systems, serial interface scales, and consumable supplies like red postal ink cartridges and E-Z Seal Sealing Solutions. Equipment configurations range from compact mailroom setups for smaller agencies to more complex systems with multiple components, supporting a wide spectrum of state government mailing and shipping needs.

The master IDV is administered by the Comptroller of Public Accounts' Contract Management division, with Pitney Bowes Inc. serving as the prime contractor. The contract is a term-based agreement effective from January 1, 2023, through May 14, 2026, covering the entire state of Texas. The contract type is structured as a term contract, allowing state agencies flexible procurement of mailroom equipment through pre-negotiated pricing and standardized lease options. Lease periods typically range from 36 to 60 months, with monthly unit prices varying based on specific equipment and configuration, and the contract maintains a tax-exempt status under Texas Tax Code, Section 151.309(4).

The contract has generated multiple awards across numerous Texas state agencies, including the Department of Criminal Justice, Department of Motor Vehicles, Workforce Commission, Commission on Environmental Quality, and Parks & Wildlife Department. Contract awards demonstrate significant variation in cumulative values, ranging from $53 to $36,831, with most focusing on specific line items like ink cartridges, postal equipment leases, or specialized mailroom accessories. The awards consistently maintain a standardized structure, featuring 36 or 60-month lease terms, precise equipment specifications, and delivery timelines typically within 7-20 days after order receipt. While individual contract values differ, the IDV provides a consistent, streamlined procurement mechanism for Texas state agencies to acquire mailroom and postal processing equipment.

Awards

Award Awarded Amount
26266367 Tx Dept Crim. Justice/inst Div $268.88
26264780 Texas Department of Motor Vehicles $112.87
26264706 Quinlan ISD $28,533
26263742 Office of the Attorney General $268.88
26258947 Tx Dept Crim. Justice/inst Div $225.74
26258856 Texas Workforce Commission $112.87
26258791 Tx Dept Crim. Justice/inst Div $134.44
26258790 Tx Dept Crim. Justice/inst Div $243.99
26258782 Tx Dept Crim. Justice/inst Div $67.22
26258777 Tx Dept Crim. Justice/inst Div $201.66
26258775 Tx Dept Crim. Justice/inst Div $225.74
26258761 Tx Dept Crim. Justice/inst Div $303.76
26258745 Tx Dept Crim. Justice/inst Div $134.44
26256488 Tx Dept Crim. Justice/inst Div $134.44
26245596 Texas Department of Motor Vehicles $112.87
26243669 Health & Human Services Commission $112.87
26242837 Tx Dept Crim. Justice/inst Div $225.74
26242835 Texas Workforce Commission $204.16
26242537 Tx Dept Crim. Justice/inst Div $800.85
26242520 Tx Dept Crim. Justice/inst Div $225.74
26242237 Tx Dept Crim. Justice/inst Div $800.85
26241484 Parks & Wildlife Department $3,205
26241227 Health & Human Services Commission $483.03
26240733 Texas Department of Motor Vehicles $24.89
26240667 Texas Soil & Water Conservation Board $134.44
26240376 Texas Department of Motor Vehicles $201.66
26240207 Tx Comm on Environ Quality $1,917
26240138 Parks & Wildlife Department $4,118
26240035 Texas Workforce Commission $3,767
26240022 Board of Public Accountancy $21,762
26240016 Texas Workforce Commission $3,767
26239692 Texas Workforce Commission $225.74
26225192 Texas Workforce Commission $204.16
26224403 Texas Workforce Commission $451.48
26223782 Texas Department of Motor Vehicles $225.74
26223729 Texas Workforce Commission $134.44
26216451 Texas Department of Transportation $5,269
26216448 Tx Comm on Environ Quality $112.87
26215700 Gen. Land Off. & Vet. Land Bd. $112.87
26215691 Tx Dept Crim. Justice/inst Div $322.02
26215456 Gen. Land Off. & Vet. Land Bd. $112.87
26215445 Texas Department of Motor Vehicles $405.00
26214838 Texas Workforce Commission $1,278
26213989 Texas Department of Transportation $242.34
26212463 Texas Department of Motor Vehicles $59.15
26211999 Texas Workforce Commission $225.74
26211712 Texas Workforce Commission $451.48
26211602 Texas Department of Motor Vehicles $277.20
26211587 Texas Department of Motor Vehicles $82.14
26211111 Tx Dept Crim. Justice/inst Div $225.74
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Latest 50 of 505 listed here. See the rest on GovTribe.

Line items

Item Total
E-Z Seal Sealing Solution: 1 - 5 Gallon Cubetainer - For all machine series 1 Each × $116.19 $116.19
Self-adhesive Postage Tape Rolls - 3 rolls/box - 168.5'/roll, 722 tapes/roll (no envelope ad, 437 tapes/roll (with envelope ad) - For SendPro P & Connect+ Series 2 Each × $132.79 $265.58
4 In X 6 In Direct Thermal Lbls (6 Rolls/300 Labels Ea). For Jz20, Jz22, J645, 1E03, 1E23, 1E26 1 Each × $125.32 $125.32
Red Postal Ink Cartridge - 1/Box - Up To 3,000 Impressions ) - For Sendpro C, Sendpro+ Each 793-5 1 Each × $91.29 $91.29
Red Postal Ink Cartridge - 1/Box - Up To 3,000 Impressions ) - For Sendpro C, Sendpro+ Each 793-5 3 Each × $91.29 $273.87
Red Postal Ink Cartridge-1 Per Box;UpTo 1,500 Impressions(No Envelope Ad)-For Sendpro C, Sendpro+ Each SL-798-0 2 Each × $53.94 $107.88
MailCenter 2000 60 Mo Lease HVBB 60 Month × $188.83 $11,329.80
Wireless Keyboard 60 Mo Lease Mw90147 60 Month × $3.09 $185.40
Meter Hardware - P Series, Lv 60 Mo Lease ME1C 60 Month × $14.67 $880.20
USPS Tracking Services-Activation 60 Mo Lease M9SS-ML 60 Month × $14.75 $885.00
STYLUS KIT 60 Mo Lease HVSTYLUS 60 Month × $0.38 $22.80
Mailcenter Printer 60 Mo Lease HV1P 60 Month × $29.61 $1,776.60
BASIC COST ACCTG FOR SP MAIL CENTER 60 Mo Lease CAABL 60 Month × $13.05 $783.00
Alm Support For Sp360 Cost Accounts 60 Mo Lease ALMSP360 60 Month × $8.70 $522.00
METER SUBSCRIPTION FOR MAILCENTER 2000 60 Mo Lease 7W00-MM 60 Month × $45.24 $2,714.40
5 Lb Interfaced Weighing (Scale/Stand Behind Unit) 60 Mo Lease 1Fwv 60 Month × $22.71 $1,362.60
Powerguard Service Package 2 60 Mo Lease F9Pg2 60 Month × $2.08 $124.80
Serial Interface Scale 60 Mo Lease Mp81 60 Month × $1.66 $99.60
5Lbs./3Kg Weighing Option For Mp81 Scale 60 Mo Lease Zhwl 60 Month × $10.67 $640.20
C Series Base 60 Mo Lease 8H00 60 Month × $8.58 $514.80
Meter Hardware - C Series 60 Mo Lease ME1A 60 Month × $6.69 $401.40
Meter Subscription For IMI Sendpro C200/C425 Each 7H00-MLMS 60 Each × $20.00 $1,200.00
Sendpro C 200 60 Mo Lease C200 60 Month × $9.16 $549.60
Red Postal Ink Cartridge - 1/box - Up to 3,000 impressions (no envelope ad), Up to 2,500 impressions (with envelope ad) - For DM100i, DM125, DM200L, DM225, SendPro C, SendPro+ 3 Each × $91.29 $273.87
E-Z Seal Sealing Solution: 4 - 64 oz. bottles/box - For all machine series 2 Each × $82.99 $165.98
Red Post Ink Cartridge - 1/box - Up to 8,800 impressions (no envelope ad), Up to 4,000 impressions (with envelope ad) - For DM300c, DM400c, DM450c, DM475c, SendPro C Auto 2 Each × $132.79 $265.58
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
Solutions Implementation Day Rate 36 Mo Lease Sssd 36 Month × $60.54 $2,179.44
10 Lb Scale 36 Mo Lease 397-B 36 Month × $3.29 $118.44
Sendpro CSD1 Printing Upgrade 36 Mo Lease PTKN 36 Month × $6.10 $219.60
Sendpro Mailstation With 5Lb Scale 36 Mo Lease Hz00 36 Month × $23.90 $860.40
Sendpro CSD1 Printing Upgrade 36 Mo Lease PTKN 36 Month × $6.10 $219.60
Sendpro Mailstation With 5Lb Scale 36 Mo Lease Hz00 36 Month × $23.90 $860.40
Sendpro CSD1 Printing Upgrade 36 Mo Lease PTKN 36 Month × $6.10 $219.60
Sendpro Mailstation With 5Lb Scale 36 Mo Lease Hz00 36 Month × $23.90 $860.40
Sendpro CSD1 Printing Upgrade 36 Mo Lease PTKN 36 Month × $6.10 $219.60
Sendpro Mailstation With 5Lb Scale 36 Mo Lease Hz00 36 Month × $23.90 $860.40
Data Retain Sending 1 36-Month Lease Data Retain-Snd1 36 Month × $0.44 $15.84
Data Retain Sending 1 36-Month Lease Data Retain-Snd1 36 Month × $0.44 $15.84
Ps Pro - 50 Transactions Per Month 36-Month Lease Ps-Pro-A1 36 Month × $32.40 $1,166.40
Meter Hardware - C Series 36 Mo Lease ME1A 36 Month × $9.96 $358.56
C Series Base 36 Mo Lease 8H00 36 Month × $7.15 $257.40
Meter Subscription For IMI Sendpro C200/C425 36 Mo Lease 7H00-MLMS 36 Month × $20.00 $720.00
Sendpro C425 - Sendpro Bundle 36 Mo Lease C2C1 36 Month × $45.81 $1,649.16
Red Post Ink Cartridge - 1/Box - Up To 8,800 Impressions) - For Sendpro C Auto Each 765-9 2 Each × $132.79 $265.58
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Quick answers

Who holds contract 985-C1?

Contract 985-C1 was awarded to Pitney Bowes Inc. by CPA Contract Management in Texas on January 1, 2023.

How many awards have been placed under contract 985-C1?

505 awards have been placed under contract 985-C1, the latest on May 22, 2026.

On GovTribe

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