Window Cleaning Services

Pinellas County, Florida is soliciting bids through an Invitation to Bid (ITB) process for exterior window cleaning services across approximately 75 county-owned and county-leased facilities countywide. The procurement encompasses recurring annual window cleaning at diverse facility types including administrative offices, judicial facilities, emergency response buildings, public safety campuses, courthouses, public service centers, cultural facilities, and operational structures, with buildings ranging from single-story to ten floors in height. Deliverables include comprehensive cleaning of all vertical and horizontal exterior surfaces including glass, windowsills, frames, and metal panels, delivered streak-free and uniform in appearance, utilizing appropriate lift equipment, safety systems, and trained personnel compliant with OSHA and ANSI/IWCA I-14 standards. The contractor must provide all labor, equipment, and supplies necessary for service delivery, including water-fed poles, lifts, scaffolding, high-reach poles, squeegees, towels, and EPA-compliant biodegradable cleaning agents, with services performed between 7:00 AM and 5:00 PM, Monday through Friday, excluding weekends and recognized county holidays. Required qualifications include demonstrated capability to coordinate work across multiple sites, respond to County requests outside regular schedules, maintain comprehensive fall protection plans aligned with safety standards, pass background checks including FDLE Level One Criminal History Records checks for personnel accessing restricted areas, and maintain documented before-and-after inspection procedures using the County's standardized inspection form. The contract includes 70 line items organized by geographic region, with most locations requiring annual cleaning and two solid waste facilities requiring monthly cleaning, and award will be made to the lowest responsive, responsible bidder. The question submission deadline is April 6, 2026, at 3:00 PM, with proposals due April 14, 2026, at 12:00 AM via the OpenGov procurement portal; no site visits or pre-bid conferences are scheduled.

The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions on organization types responding to the opportunity. The incumbent contractor identified in the fiscal review is Milclean USA LLC, which has provided services under contract number 23-0066-ITB with an existing contract term of March 6, 2026, through March 6, 2028. The selected vendor must maintain comprehensive insurance coverage including Workers' Compensation Insurance with $500,000 Employers' Liability limits per employee, Commercial General Liability Insurance with $1,000,000 combined single limit per occurrence and $2,000,000 products/completed operations aggregate, Business Automobile Liability Insurance with $1,000,000 combined single limit per accident, and Excess or Umbrella Liability Insurance of $1,000,000 per occurrence and general aggregate, with Pinellas County named as an additional insured on all applicable policies. The contractor must also complete and submit multiple compliance affidavits including the Common Carrier Attestation, Foreign Country of Concern Affidavit, and Human Trafficking Affidavit, all of which must be notarized or executed under penalties of perjury. The total contract amount for the current two-year term is $220,934.93, representing an annual estimated expenditure of $110,467.47, with contract pricing subject to annual adjustments limited to the Consumer Price Index or 5 percent increase, whichever is less. The agreement includes options for three additional 12-month renewal periods with similar price adjustment provisions, and invoices must be submitted within 60 days of service completion and by October 31 following each fiscal year end to remain eligible for reimbursement.