(25-0931-REQ)_CPM_Window_Cleaning_New_Contract_Fiscal_Review.docx

This is a Fiscal Review document for a new contract procurement by Pinellas County, Florida for exterior window cleaning services across approximately 75 county-owned and county-leased facilities. The services encompass recurring annual window cleaning at diverse facility types including administrative offices, judicial facilities, emergency response buildings, public safety campuses, courthouses, public service centers, cultural facilities, and operational structures, with buildings ranging from single-story to ten floors in height. The deliverables include comprehensive cleaning of all vertical and horizontal exterior surfaces including glass, windowsills, frames, and metal panels, delivered streak-free and uniform in appearance, utilizing appropriate lift equipment, safety systems, and trained personnel compliant with OSHA and ANSI/IWCA I-14 standards. The ITB process required question submissions by April 6, 2026, at 3:00 PM, with proposals due April 14, 2026, at 12:00 AM via the OpenGov procurement portal. The selected contract has a two-year term from March 6, 2026, through March 6, 2028, with options for three additional 12-month renewal periods subject to annual price adjustments limited to the Consumer Price Index or 5 percent increase, whichever is less.

The total contract amount is $220,934.93, representing an annual estimated expenditure of $110,467.47. Milclean USA LLC is the incumbent contractor under contract number 23-0066-ITB, with prior year expenditures of $47,843.08 in FY25 and $9,111.07 as of December 24, 2025, in FY26. The costs are budgeted within the CPM Department Operating Budget, allocated primarily to account code 534 (Other Contractual Services) with additional allocations to codes 546 and 552 (Routine/Preventative Maintenance and Operating Supplies). The fiscal review notes that while this contract is not fully consistent with the FY26 Adopted Budget, it will be better programmed into the FY27 Budget submission in March 2026, with any overages to be absorbed by the department or addressed via budget amendment. Invoices must be submitted within 60 days of service completion and by October 31 following each fiscal year end to remain eligible for reimbursement.