Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division, pertaining to the procurement of exterior window cleaning services across approximately 75 county-owned and county-leased facilities. The solicitation encompasses recurring annual window cleaning services at diverse facility types including administrative offices, judicial facilities, emergency response buildings, public safety campuses, courthouses, public service centers, cultural facilities, and operational structures, with buildings ranging from single-story to ten floors in height. The contractor must provide comprehensive cleaning of all vertical and horizontal exterior surfaces including glass, windowsills, frames, and metal panels, utilizing appropriate lift equipment, safety systems, and trained personnel compliant with OSHA and ANSI/IWCA I-14 standards. Services must be performed between 7:00 AM and 5:00 PM, Monday through Friday, excluding weekends and recognized county holidays. The deadline for responses to this notice was not explicitly stated in the provided document; however, related solicitation materials indicate a question submission deadline of April 6, 2026, at 3:00 PM, with proposals due April 14, 2026, at 12:00 AM via the OpenGov procurement portal. No site visits or pre-bid conferences are scheduled. The contract term is two years with options for three additional 12-month renewal periods.

The incumbent contractor is Milclean USA LLC, which has provided services under contract number 23-0066-ITB with an existing contract term through March 6, 2028. The total contract amount for the current two-year term is $220,934.93, representing an annual estimated expenditure of $110,467.47, with contract pricing subject to annual adjustments limited to the Consumer Price Index or 5 percent increase, whichever is less. The selected vendor must maintain comprehensive insurance coverage including Workers' Compensation Insurance with $500,000 Employers' Liability limits, Commercial General Liability Insurance with $1,000,000 combined single limit per occurrence, Business Automobile Liability Insurance with $1,000,000 combined single limit per accident, and Excess or Umbrella Liability Insurance of $1,000,000 per occurrence. Required qualifications include demonstrated capability to coordinate work across multiple sites, maintain comprehensive fall protection plans, pass background checks including FDLE Level One Criminal History Records checks, and maintain documented before-and-after inspection procedures using the County's standardized inspection form. The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions on organization types responding to the opportunity.