(25-0931-REQ)_CPM_Window_Cleaning_New_Contract_Fiscal_Review.docx
DOCX document 85 KB Posted
- Attached to
- Window Cleaning Services
- Solicitation number
- 26-0314-ITB
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a fiscal review document for a new window cleaning services contract with Pinellas County, Florida. The County is establishing a new contract to provide exterior window cleaning services across approximately 75 county-owned and county-leased facilities, including administrative offices, judicial facilities, emergency response buildings, public safety campuses, courthouses, and cultural centers. The facilities range from single-story structures to ten-story buildings, requiring contractors to utilize appropriate lift equipment and maintain compliance with OSHA, ANSI/IWCA I-14, and applicable safety regulations. The selected vendor, Milclean USA LLC, will provide recurring annual cleaning services with the flexibility to respond to additional requests for operational needs and special events. The contract term is two years, effective from March 6, 2026, through March 6, 2028, with contract number 23-0066-ITB.
The total contract amount is $220,934.93, representing an annual estimated expenditure of $110,467.47. The contract is budgeted within the CPM Department Operating Budget, with FY26 budgeted amounts of $108,780 allocated to Other Contractual Services (account code 5340001). However, the fiscal review notes that the contract is not consistent with the FY26 Adopted Budget but will be better programmed into the FY27 Budget submission scheduled for March 2026. As of December 24, 2025, costs associated with the vendor totaled $9,111.07 in FY26, with final FY25 costs of $47,843.08. Any budget overages will be absorbed by the department or addressed through a budget amendment. Funding is distributed across multiple account strings related to routine and preventative maintenance and operating supplies.
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | New Contract - Existing Services - Window Cleaning Services | |||
| 2. Vendor Name: | Milclean USA LLC, karina@milcleanusa.com | |||
| 3. Contract Number: | 23-0066-ITB | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | TBD | |||
| 6. Term: | 2 YRS (3/6/26-3/6/28) | |||
| 7. Contract Amount: | $220,934.93 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26 $108,780
i. $108,780 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $0 (552-Operating Supplies)
FY25: $117,800
i. $117,800 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $0 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – $0 | $0
0001.361410.1902.000000.5340001 – $16,010 | $25,580 0001.361501.1903.000000.546/5520001 – $21,620 / $20,790 0001.361525.1903.000000.546/5520001 – $36,280 / $34,890 0001.361530.1903.000000.546/5520001 – $22,000 / $24,170 0001.361540.1882.000000.546/5520001 – $12,870 / $12,370
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $220,934.93 and a YoY cost of $110,467.47 (based on 2-year contract). Due to the timing of this new contract (which will affect FY26 and onward based on the anticipated end date (3/6/26) of the existing contract), this item IS NOT CONSISTENT WITH the FY26 Adopted Budget BUT WILL BE BETTER PROGRAMMED into CPM’s FY27 Budget (once submitted in March 2026). As of 12/24/25, the costs associated with this vendor for window cleaning services totaled $9,111.07. In FY25, the final costs associated with this vendor totaled $47,843.08. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
· Contract Amount: $220,934.93
i. Annual Estimated Expenditure: $110,467.47
· Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
· New Contract Amount: $0
i. Annual Estimated Expenditure: $0
11. Amount Expended in FY26 (as of 12/24/25): $9,111.07
12. Amount Expended in FY25: $47,843.08 image1.png image2.png
File details come from the government source that posted it. Updated .