Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to a window cleaning services procurement by Pinellas County, Florida. The county is soliciting bids through an Invitation to Bid (ITB) process for exterior window cleaning services across approximately 75 county-owned and county-leased facilities. Services encompass recurring annual cleaning at diverse facility types including administrative offices, judicial facilities, emergency response buildings, public safety campuses, courthouses, and cultural facilities, with buildings ranging from single-story to ten floors in height. The contract requires comprehensive cleaning of all vertical and horizontal exterior surfaces including glass, windowsills, frames, and metal panels, delivered streak-free and uniform in appearance. The question submission deadline is April 6, 2026, at 3:00 PM, with proposals due April 14, 2026, at 12:00 AM via the OpenGov procurement portal. No site visits or pre-bid conferences are scheduled. The contract term is two years with options for three additional 12-month renewal periods, with annual price adjustments limited to the Consumer Price Index or 5 percent increase, whichever is less.

The current contract total amount is $220,934.93 for the two-year term, representing an annual estimated expenditure of $110,467.47. The incumbent contractor is Milclean USA LLC under contract number 23-0066-ITB, with an existing contract term of March 6, 2026, through March 6, 2028. The selected vendor must maintain comprehensive insurance coverage including Workers' Compensation Insurance with $500,000 Employers' Liability limits, Commercial General Liability Insurance with $1,000,000 combined single limit per occurrence and $2,000,000 products/completed operations aggregate, Business Automobile Liability Insurance with $1,000,000 combined single limit per accident, and Excess or Umbrella Liability Insurance of $1,000,000. The contractor must also complete multiple compliance affidavits including the Common Carrier Attestation, Foreign Country of Concern Affidavit, and Human Trafficking Affidavit. The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions on organization types responding to the opportunity. Invoices must be submitted within 60 days of service completion and by October 31 following each fiscal year end to remain eligible for reimbursement.