Window_Cleaning_Services_Exhibit_A.pdf

This is an Exhibit A Standards and Regulations document for window cleaning services solicited by Pinellas County, Florida through an Invitation to Bid process covering approximately 75 county-owned and county-leased facilities. The services encompass comprehensive cleaning of all vertical and horizontal exterior surfaces, including glass, windowsills, frames, and metal panels, with deliverables required to be streak-free and uniform in appearance across diverse facility types ranging from single-story to ten-story buildings. The contractor must utilize appropriate equipment including water-fed poles, lifts, scaffolding, and high-reach poles, with services performed between 7:00 AM and 5:00 PM, Monday through Friday, excluding weekends and recognized holidays. Most of the 70 line items organized by geographic region require annual cleaning, with two solid waste facilities requiring monthly cleaning. The question submission deadline is April 6, 2026, at 3:00 PM, with proposals due April 14, 2026, at 12:00 AM via the OpenGov procurement portal. No site visits or pre-bid conferences are scheduled. The contract term is two years with three additional optional 12-month renewal periods.

The incumbent contractor is Milclean USA LLC under contract number 23-0066-ITB with an existing term through March 6, 2028. The total contract value for the current two-year term is $220,934.93, representing an annual estimated expenditure of $110,467.47, with pricing subject to annual adjustments limited to the Consumer Price Index or 5 percent increase, whichever is less. The selected vendor must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 Employers' Liability limits, Commercial General Liability with $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, Business Automobile Liability with $1,000,000 combined single limit, and Excess or Umbrella Liability of $1,000,000 per occurrence and general aggregate, with Pinellas County named as additional insured. The contractor must provide all labor, equipment, and supplies, including EPA-compliant biodegradable cleaning agents, and comply with OSHA fall protection standards, ANSI/IWCA I-14 standards, and documented training and certification requirements for personnel working at heights. Additional compliance requirements include background checks with FDLE Level One Criminal History Records checks, completion of notarized affidavits regarding common carrier status, foreign country of concern, and human trafficking, and submission of invoices within 60 days of service completion and by October 31 following each fiscal year end for reimbursement eligibility. The procurement does not specify set-aside designations or restrictions on organization types responding to the opportunity.