Door_Locks_and_Accesories.docx

This Scope of Work document outlines Volusia County, Florida's Invitation for Bid #26-B-64KO for the supply of commercial-grade door locks, hardware, and accessories to support maintenance, repair, replacement, and minor upgrade needs across County facilities on an as-needed basis. The solicitation encompasses mechanical locks and cylinders, padlocks and hasps, door closers, hinges, exit devices and panic hardware, electrified and electronic locking hardware, and related components and replacement parts. All products must be new, unused, and current production models. The solicitation was posted on March 23, 2026, with a deadline for questions at 11:59 p.m. on April 9, 2026, and a response submission deadline of 3:00 p.m. on April 23, 2026, via the County's eProcurement Portal. The solicitation opening will occur at 3:01 p.m. on April 23, 2026, via a non-mandatory Microsoft Teams meeting. The resulting contract shall be for an initial three-year term with two optional one-year renewals subject to mutual written agreement and County Council approval.

Vendors shall submit manufacturer-based pricing or discount schedules applied to published retail or list pricing, with the option to include a percentage discount for items not specifically listed. Standard items must be available within forty-eight hours of order placement, with delivery to any County location or pickup by authorized County personnel. Shipping and delivery costs shall be included in bid prices except for approved expedited or special-order deliveries. No minimum order quantities or dollar amounts apply. Vendors must maintain Commercial General Liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, comply with E-Verify verification, and provide various certifications regarding debarment and public entity crimes. The County reserves the right to award to the lowest responsive and responsible respondent, may award to multiple vendors or only a portion of the solicitation if deemed in the County's best interest, and may purchase related or compatible items not specifically identified in the solicitation. Payment terms allow the County twenty business days from invoice receipt for full payment on undisputed invoices, with interest accruing at one percent per month on amounts unpaid after thirty days.