Venue Services for Governor's Marketplace in Portland, Oregon
Closed State & local contract opportunity Posted
- Solicitation number
- S-10700-00010891
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 96213 Hospitality Services (Incl. Wine And Cheese Events)
- 96337 Fees, Conference/Convention
- 97105 Booth, Convention/Exhibit, Rental Or Lease
- 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, Etc.) Rental Or Lease
- 97135 Land, Rental Or Lease
- 97165 Room Rental Or Lease For Conferences, Seminars, Etc.
- UNSPSC codes
- 90111900 Specialized accommodation services
- 90111504 Cottage rental services
- 90111902 Student residential room or unit accommodation service
- 90111600 Meeting facilities
- 90111603 Meeting or banquet rooms
- 90111601 Conference centers
- 90111800 Hotel rooms
- 90111500 Hotels and motels and inns
- 90111901 Worker worksite room or unit accommodation service
- 90111801 Single room
- Points of contact
-
- Enrique Rodriguez egs.pscustomercare@oregon.gov (503) 378-4642
- Stefani Tew stefani.tew@das.oregon.gov (971) 701-1860
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The State of Oregon, specifically the Department of Administrative Services State Procurement Services (DAS SPS) on behalf of the Office of the Governor, is seeking venue services for the Governor's Marketplace event to be held in Portland, Oregon. This intermediate procurement solicits proposals for a comprehensive venue that can accommodate up to 1,200 attendees, with specific requirements including a centralized registration area, a main conference room for 1,000 attendees, four breakout rooms for 250 attendees each, and 100 rectangular vendor display tables. The event is designed to connect small businesses with contracting opportunities across state and local agencies, federal agencies, non-profits, and private firms. Key deliverables include facility access (day before and day of event), audio/visual equipment, catering services (continental breakfast, lunch buffet, and afternoon snacks), and secure storage and break spaces for event staff. The solicitation was posted on July 17, 2024, with proposals due by July 31, 2024, and an anticipated contract award date of August 2, 2024. Evaluation criteria will focus on potential availability dates, ability to meet the scope of work, and cost proposal, with the contract expected to run through December 31, 2024 or until event completion.
The procurement strongly encourages participation from certified small businesses, with specific focus on disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Offerors must complete a Certified Disadvantaged Business Outreach Plan, which requires demonstrating efforts to provide equal opportunities to certified firms and detailing steps to solicit certified subcontractors. The contract opportunity (Oregon Buys Bid #S-10700-00010891) has an anticipated contract value of $150,000 or more, with vendors required to comply with Oregon's HB 3060 regarding prevention of discrimination and harassment. Proposers must undergo a comprehensive responsibility inquiry, which will assess their financial resources, past contract performance, legal standing, and ability to meet contractual obligations. The procurement includes provisions for potential exemptions from public disclosure for sensitive proprietary information, allowing vendors to protect trade secrets and competitive business information. Successful contractors must be prepared to report subcontractor identities and contract values to the Oregon Certification Office for Business Inclusion and Diversity (COBID) if awarded the contract.
Opportunity text
This intermediate procurement is to solicit proposals for venue services for upcoming Governor's Marketplace that will be held in Portland, Oregon. Please see attachments for details.
Files
| File | Type | Posted |
|---|---|---|
| AttA_Sample Contract_ContractForServices_Final_7-16-2024.docx | DOCX document | |
| AttD_CostProposalSheet_finalDraft.xlsx | XLSX spreadsheet | |
| AttE_COBID.docx | DOCX document | |
| AttG_PotentialAvailable-Dates_7-16-2024.docx | DOCX document | |
| Gov_Marketplace_IntRFP_FINAL_7-17-2024.docx | DOCX document | |
| OR PA_Generic_Final.docx | DOCX document | |
| AttB_Disclosure_Exemption~1.docx | DOCX document | |
| AttC_ProposerInfo.docx | DOCX document | |
| AttF_Responsibility Inquiry.doc | DOC document |
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