Upgrade Microsoft AX to Microsoft Dynamics 365

Kenosha County, Wisconsin is seeking proposals from experienced Microsoft Implementers to upgrade its current Microsoft AX enterprise resource planning (ERP) application to Microsoft Dynamics 365 Cloud. The project scope is specifically limited to upgrading financial modules, with Human Resources and Payroll remaining on the UKG (Kronos) platform and integration planned with a future cashiering solution expected to be installed by spring 2022. The county requires a comprehensive implementation involving migration of financial data, configuration of modules including Accounts Payable, Accounts Receivable, Budgeting, Cash Management, Fixed Assets, General Ledger, Project Management, and Procurement and Sourcing. Proposal submissions are due by June 4, 2021 at 2:00 PM Central, with a non-mandatory pre-proposal conference scheduled for April 30, 2021 at 11:00 AM. The county will evaluate proposals based on written proposal assessment (30 percent), software demonstrations and interviews (60 percent), and cost (10 percent), with initial proposer interviews planned for June 15-17, 2021, and software demonstrations scheduled for July 2021. The implementation is expected to begin in November 2021, with a project go-live targeted for fall 2022.

The procurement does not specify specific set-aside designations or restrictions on respondent organizations. The county currently owns 118 Unified Operations User licenses and 74 Operations Activity licenses, and utilizes the Crowe Public Sector Accelerator for customizations. Existing system integrations include interfaces with multiple systems such as insightsoftware Atlas for financial reporting, GCS, TrakIt, US Bank p-card reconciliation, Juror and witness fee systems, and TriMin for summary payment data uploads. The current Microsoft AX database is approximately 29 GB, with 7.5 GB of model data, and includes around 19,000 active vendors, 300 customers, 3,000 fixed assets, and 1,500 projects to be migrated. While specific budget details are not explicitly stated, the county's operating budget is $264,308,465, and the project will be structured on a fixed-fee basis with invoicing tied to milestone completions. Proposers are required to submit fully loaded rates that include all travel and expenses, with costs assigned to each milestone, deliverable, or task.