UDOT IFB- Provide UDOT Region 3 with Modular or Mobile Office Construction Trailer

The Utah Department of Transportation (UDOT) Region 3 has issued Invitation for Bid (IFB) Solicitation #UDOT260222CN to procure a single used modular or mobile office construction trailer manufactured in 2020 or newer for delivery to the Roosevelt Station headquarters located at 400 West Highway 40, Roosevelt, Utah 84066. The procurement is being conducted by UDOT's Procurement Services Division and UDOT Region 3 as the conducting procurement unit, with the resulting contract to be executed through UDOT's Division of Purchasing. The trailer must be a 24 by 60 foot, two-floor construction featuring approximately 1,420 square feet per floor with design specifications including a 50 PSF floor load capacity, 30 PSF roof snow load capacity, and 90 MPH wind resistance. Required deliverables include the trailer itself, delivery to the Roosevelt Station site, block and level building, foundation installation, and adjustable steps, with optional items including ADA-compliant steps and four-sided skirting with two hinged access doors. Bidders must submit interior and exterior photographs of both floor sections, manufacturer certificate tags, date manufactured tags, and actual layout drawings of their specific trailer unit to demonstrate compliance with specifications. The contract delivery must occur within three weeks of award with complete setup required by May 30, 2026, and the award will be made to the lowest total cost bidder offering an undamaged trailer that meets all specifications, with UDOT reserving the right to reject heavily damaged, excessively weathered, or excessively worn trailers. The bid due date is April 27, 2026, and UDOT will provide one-year warranties on the roof against leaks and damage, as well as on plumbing, electrical, and HVAC systems.

The solicitation does not identify any set-aside designations or restrictions limiting organizational type eligibility, nor does it specify disadvantaged enterprise requirements. Prospective bidders must complete and submit vendor setup documentation (Form FI170) and a W-9 form to establish a valid vendor profile in the State of Utah's accounting system to enable payment processing. The selected contractor must maintain workers' compensation and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, provide a Certificate of Insurance prior to contract commencement, and comply with all federal and state laws, employment practice standards, and UDOT's standard Purchase Order Terms and Conditions. The contractor is responsible for all delivery costs under F.O.B. Destination Freight Prepaid and Allowed terms and must repair or replace nonconforming items at no cost within ten days of notification. No incumbent vendor or specific award value range is identified in the solicitation documents. Final payment will be issued upon delivery, setup completion, and UDOT acceptance, with invoices payable within thirty days of receipt by the State, and UDOT reserves the right to terminate the purchase order for convenience with thirty days' written notice or immediately upon material breach.