ITB-25-010 Addendum 004 Timeline v2.pdf
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- Solicitation number
- ITB-13945
- Issued by
- Leon County, Florida
About this file
This is an Addendum #004 document issued by the Florida Department of Corrections (FDC) revising the timeline for Invitation to Bid (ITB-25-010) for statewide HVAC maintenance, repair, installation, and replacement services. The solicitation seeks responsive bids from responsible vendors to install, maintain, and repair HVAC systems and service refrigeration units at various correctional institutions throughout Florida. The revised timeline establishes the following key dates: the last day for written inquiries is October 17, 2025, at 5:00 p.m.; prequalification packets must be received by December 12, 2025, at 5:00 p.m.; and sealed bids are due on January 13, 2026, at 2:00 p.m. The voluntary pre-bid conference is scheduled for October 13, 2025, at 10:00 a.m. at the Florida Department of Corrections in Tallahassee. Written responses to inquiries will be posted on multiple dates (October 21, 2025; November 12, 2025; and December 9, 2025) on the Vendor Information Portal. The anticipated posting of the recommended award is scheduled for April 2026. Bids should be submitted to Sarah Weirick, Procurement Officer, at the FDC office located at 501 South Calhoun Street, Tallahassee, Florida 32399-2500, or via email at Purchasing@fdc.myflorida.com.
The contract term extends up to five years with potential renewal options. All references to the "Timeline" in the solicitation refer to the revised timeline contained in Section 2.2 of this addendum, with all times specified in Eastern Time. Vendors failing to submit protests within the time prescribed in Section 120.57(3), Florida Statutes, or failing to post required bonds within the allowed timeframe shall waive proceedings under Chapter 120, Florida Statutes. Protests should be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399, by fax at (850) 922-4355, or by email at CO-GCAgencyClerk@fdc.myflorida.com. The addendum specifies that all information contained applies to the original specifications and any subsequent addenda, with added language highlighted in yellow and deleted language marked with strikethrough.
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Text version
ADDENDUM #004
Solicitation Number: FDC ITB-25-010
Solicitation Title: Statewide HVAC Maintenance, Repair, Installation, &
Replacement Services
Bids due by: January 13, 2026, at 2:00 p.m.
Addendum Number: 004
Addendum Date: March 4, 2026
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest should be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or Email: CO-GCAgencyClerk@fdc.myflorida.com.
Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation and any subsequent addenda.
Added language to the ITB is highlighted in yellow, while deleted language is stricken.
Addendum #004 includes the following changes:
Change No. 1:
A revision to Section 2.2, ITB Timeline.
[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com
Addendum #004 Page 2 of 2 FDC ITB-25-010
2.2 Revised ITB Timeline
The Department established the following Timeline for this ITB. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITB advertisement in accordance with Section 3.2.1 of this ITB. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).
EVENT DATE/TIME LOCATION
Release of ITB October 2, 2025
September 23, 2025
Vendor Information Portal (VIP):
Vendor.myfloridamarketplace.com/
Pre-Bid Conference (Voluntary)
October 13, 2025 at 10:00 a.m.
Florida Department of Corrections
501 South Calhoun Street Tallahassee, FL 32399
Last Day for Written Inquiries to be received by the
Department
October 17, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Anticipated Posting of Written Responses to
Written Inquiries
October 21, 2025 November 12, 2025 December 9, 2005
VIP:
Last Day for Prequalification packets to be received by the Department
October 22, 2025 November 14, 2025 December 12, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Subject: FDC ITB-25-010 Statewide HVAC Maintenance, Repair, Installation, and
Replacement Services
Sealed Bids Due and Opened
November 3, 2025 December 8, 2025 January 13, 2026 at 2:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer 501 South Calhoun Street
Tallahassee, Florida 32399-2500 Subject: FDC ITB-25-010 Statewide HVAC
Maintenance, Repair, Installation, and Replacement Services
Anticipated Posting of Recommended Award
November 2025 February 2026
April 2026
VIP:
https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/
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