ITB-25-010 Addendum #003 QA POST 12_9_25.pdf
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- Solicitation number
- ITB-13945
- Issued by
- Leon County, Florida
About this file
This is Addendum #003 to Invitation to Bid (ITB-25-010) issued by the Florida Department of Corrections (FDC) for statewide HVAC maintenance, repair, installation, and replacement services. The addendum, dated December 9, 2025, provides written responses to questions submitted by potential bidders regarding the solicitation. Key clarifications include that the Department will coordinate contract start dates on a project-by-project basis with the successful vendor(s). Regarding Region 1 service locations, the addendum specifies that Quincy Annex has one chiller, 13 of the 15 institutions have boilers for hydronic heat, all 15 institutions have fan coil units (FCU), and no institutions in Region 1 have cooling towers or variable air volume (VAV) systems. Sealed bids are due by January 13, 2026, at 2:00 p.m.
Vendor licensing and certification requirements are explicitly defined in the addendum response. The awarded vendor must possess a Type A certified air conditioning license and maintain an occupational license to conduct business in Florida. Individual technicians working on equipment must hold EPA certification and any other required training necessary to work effectively on HVAC systems and must operate under the supervision of a Type A license holder. The vendor must comply with all applicable state laws, rules, codes, ordinances, and regulations, as well as Section 5.5.1 of the ITB regarding state licensing requirements. Protests must be filed with the FDC Agency Clerk within the timeframe prescribed by Florida Statutes Section 120.57(3).
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Text version
ADDENDUM #003
Solicitation Number: FDC ITB-25-010
Solicitation Title: Statewide HVAC Maintenance, Repair, Installation, &
Replacement Services
Bids due by: January 13, 2026, at 2:00 p.m.
Addendum Number: 003
Addendum Date: December 9, 2025
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be timely filed with the Department’s Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355;
or by Email: CO-GCAgencyClerk@fdc.myflorida.com.
Addendum #003 includes the Department’s written answers to the written questions received by the deadline in the ITB Timeline.
[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com
Response to Written Questions
FDC ITB-25-010
Statewide HVAC Maintenance, Repair, Installation & Replacement Services
Addendum #003 Page 2 of 2 FDC ITB-25-010
Question Number Question Answer
What is the start date for the Statewide HVAC Maintenance, Repair, Installation, and Replacement Services FDC ITB-25- 010 Contract?
The Department will coordinate with the successful Vendor(s) on a project-by-project basis.
What prisons/service locations in Region 1 currently have existing Chillers, Cooling Towers, Boilers, Variable Air Volume Systems (VAV), and Fan Coil Units (FCU)?
Quincy Annex has one (1) chiller. There are 13 institutions in Region 1 that have boilers for hydronic heat. All 15 institutions in Region 1 have FCU. There are no cooling towers or VAV located at any of the Region 1 institutions.
3 Please advise of the type of license/certification are acceptable for this bid. EPA, OSHA, NATE, etc.
The Awarded Vendor must possess a Type A certified air conditioning license. The individual technician(s) working on the equipment on site must have an EPA certification and any other required training to work effectively on an HVAC system, and must be working under the guidance of a Type A holder.
Likewise, the awarded Vendor must possess the occupational license required to conduct its business in the State of Florida.
The awarded Vendor shall also comply with this ITB, Section 5.5.1, State Licensing Requirement, as well as with all applicable laws, rules, codes, ordinances, and regulations requirements.
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