ITB-25-010 Addendum 002 Timeline FINAL.pdf
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- Solicitation number
- ITB-13945
- Issued by
- Leon County, Florida
About this file
This is an Addendum #002 to Invitation to Bid (ITB-25-010) issued by the Florida Department of Corrections (FDC) for Statewide HVAC Maintenance, Repair, Installation, and Replacement Services. The addendum revises the timeline for the solicitation, which seeks responsive bids from responsible vendors to install, maintain, and repair HVAC systems and service refrigeration units across 143 correctional institutions throughout Florida. A voluntary pre-bid conference was held on October 13, 2025, at 10:00 a.m. at the Florida Department of Corrections, 501 South Calhoun Street, Tallahassee, Florida. The deadline for written inquiries was October 17, 2025, at 5:00 p.m., with anticipated posting of written responses on October 21, 2025, November 12, 2025, and December 9, 2025. Prequalification packets must be received by December 12, 2025, at 5:00 p.m. Sealed bids are due on January 13, 2026, at 2:00 p.m., with the anticipated posting of recommended award in February 2026. All submissions should be directed to Sarah Weirick, Procurement Officer, at the FDC address or via email at Purchasing@fdc.myflorida.com. The contract term extends up to five years with potential renewal options.
The solicitation requires vendors to demonstrate at least three years of relevant HVAC business experience within the past five years and maintain specific Dun & Bradstreet Financial Stress Score ratings. Vendors must provide a minimum 10% discount off manufacturer's suggested retail price (MSRP) for systems, components, supplies, and materials, and submit labor rates for different certification levels of HVAC technicians. Vendors will be selected based on responsiveness, technical capabilities, pricing discounts, labor rates, and demonstrated experience in HVAC services for institutional environments. The procurement requires compliance with various state requirements including E-Verify and scrutinized company certifications. Vendors must submit all inquiries and bids to the designated procurement officer, with instructions that failure to file a protest within the prescribed time under Florida Statutes Section 120.57(3) will constitute a waiver of proceedings. Protests should be filed with the Agency Clerk, Office of General Counsel, at the address provided or by fax or email as detailed in the addendum.
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Text version
ADDENDUM #002
Solicitation Number: FDC ITB-25-010
Solicitation Title: Statewide HVAC Maintenance, Repair, Installation, &
Replacement Services
Bids due by: January 13, 2026, at 2:00 p.m.
Addendum Number: 002
Addendum Date: December 2, 2025
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest should be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or Email: CO-GCAgencyClerk@fdc.myflorida.com.
Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation and any subsequent addenda.
Added language to the ITB is highlighted in yellow, while deleted language is stricken.
Addendum #002 includes the following changes:
Change No. 1:
A revision to Section 2.2, ITB Timeline.
[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com
Addendum #002 Page 2 of 2 FDC ITB-25-010
2.2 Revised ITB Timeline
The Department established the following Timeline for this ITB. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITB advertisement in accordance with Section 3.2.1 of this ITB. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).
EVENT DATE/TIME LOCATION
Release of ITB
October 2, 2025 September 23, Vendor Information Portal (VIP):
Vendor.myfloridamarketplace.com/
Pre-Bid Conference (Voluntary)
October 13, 2025 at 10:00 a.m.
Florida Department of Corrections
501 South Calhoun Street Tallahassee, FL 32399
Last Day for Written Inquiries to be received by the
Department
October 17, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Anticipated Posting of Written Responses to
Written Inquiries
October 21, 2025 November 12, 2025 December 9, 2025
VIP:
Vendor.myfloridamarketplace.com/
Last Day for Prequalification packets to be received by the Department
October 22, 2025 November 14, 2025 December 12, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Subject: FDC ITB-25-010 Statewide HVAC Maintenance, Repair, Installation, and
Replacement Services
Sealed Bids Due and Opened
November 3, 2025 December 8, 2025 January 13, 2026 at 2:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer 501 South Calhoun Street
Tallahassee, Florida 32399-2500 Subject: FDC ITB-25-010 Statewide HVAC
Maintenance, Repair, Installation, and Replacement Services
Anticipated Posting of Recommended Award
November 2025 February 2026
VIP:
Vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/
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