ITB-25-010 Addendum #001 FINAL.pdf
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- Solicitation number
- ITB-13945
- Issued by
- Leon County, Florida
About this file
This is Addendum #001 to an Invitation to Bid (ITB-25-010) issued by the Florida Department of Corrections for statewide HVAC maintenance, repair, installation, and replacement services. The addendum revises the project timeline for the procurement, which seeks to contract with vendors to install, maintain, and repair HVAC systems and service refrigeration units across 143 correctional facilities throughout Florida. The revised timeline establishes the following key dates: the pre-bid conference is scheduled for October 13, 2025, at 10:00 a.m. at the Florida Department of Corrections in Tallahassee; the deadline for written inquiries is October 17, 2025, at 5:00 p.m.; prequalification packets must be received by November 14, 2025, at 5:00 p.m.; and sealed bids are due on December 8, 2025, at 2:00 p.m. All submissions should be directed to Sarah Weirick, Procurement Officer, at the Florida Department of Corrections, 501 South Calhoun Street, Tallahassee, Florida 32399-2500. The anticipated posting of the recommended award is February 2026.
The procurement requires vendors to demonstrate at least three years of relevant HVAC business experience and to provide a minimum 10% discount off manufacturer's suggested retail price for systems, components, supplies, and materials. Vendors must submit labor rates for different certification levels of HVAC technicians and comply with state requirements including E-Verify verification and scrutinized company certifications. The contract term will extend up to five years with potential renewals, with payments processed through MyFloridaMarketPlace or purchasing cards. While the addendum does not address specific pricing amounts or set-asides for disadvantaged enterprises, the statewide scope covering 143 correctional facilities indicates substantial contract value. Vendors should submit all documentation through the Vendor Information Portal at Vendor.myfloridamarketplace.com, and any protests must be filed with the Agency Clerk, Office of General Counsel, within the timeframe prescribed by Florida Statutes Section 120.57(3).
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ADDENDUM #001
Solicitation Number: FDC ITB-25-010
Solicitation Title: Statewide HVAC Maintenance, Repair, Installation, &
Replacement Services
Bids due by: December 8, 2025, at 2:00 p.m.
Addendum Number: 001
Addendum Date: October 21, 2025
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest should be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or Email: CO-GCAgencyClerk@fdc.myflorida.com.
Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation and any subsequent addenda.
Added language to the ITB is highlighted in yellow, while deleted language is stricken.
The Addendum includes the following changes:
Change No. 1:
A revision to Section 2.2, ITB Timeline.
[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com
Addendum #001 Page 2 of 2 FDC ITB-25-010
2.2 Revised ITB Timeline
The Department established the following Timeline for this ITB. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITB advertisement in accordance with Section 3.2.1 of this ITB. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).
EVENT DATE/TIME LOCATION
Release of ITB October 2, 2025
September 23, 2025
Vendor Information Portal (VIP):
Vendor.myfloridamarketplace.com/
Pre-Bid Conference (Voluntary)
October 13, 2025 at 10:00 a.m.
Florida Department of Corrections
501 South Calhoun Street Tallahassee, FL 32399
Last Day for Written Inquiries to be received by the
Department
October 17, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Anticipated Posting of Written
Responses to Written Inquiries
October 21, 2025 November 12, 2025
VIP:
Vendor.myfloridamarketplace.com/
Last Day for Prequalification packets to be received by the Department
October 22, 2025 November 14, 2025 at 5:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer Email: Purchasing@fdc.myflorida.com
Subject: FDC ITB-25-010 Statewide HVAC Maintenance, Repair, Installation, and
Replacement Services
Sealed Bids Due and Opened
November 3, 2025 December 8, 2025 at 2:00 p.m.
Submit to:
Florida Department of Corrections
Sarah Weirick, Procurement Officer 501 South Calhoun Street
Tallahassee, Florida 32399-2500 Subject: FDC ITB-25-010 Statewide HVAC
Maintenance, Repair, Installation, and Replacement Services
Anticipated Posting of
Recommended Award
November 2025 February 2026
VIP:
Vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/ mailto:Purchasing@fdc.myflorida.com https://vendor.myfloridamarketplace.com/
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