Pre-qual for HVAC services

Palm Beach County, through its Board of County Commissioners Purchasing Department, issued Request for Pre-Qualification (RPQ #22-081/SS) to establish a pre-qualified vendor list for Heating, Ventilation, and Air Conditioning (HVAC) services on a lump sum, term contract basis. The procurement seeks vendors capable of providing maintenance, repair, and component replacement services for light residential and commercial HVAC equipment, including air handlers, condenser units, rooftop package units, pumps, welding services, variable frequency drive repairs, and ductwork repairs. The contract explicitly excludes replacement of entire systems, installation of new systems, and cleaning of internally lined ductwork. The solicitation encompasses three geographic lots: Lot #1 (Countywide, excluding Glades and Palm Beach International Airport), Lot #2 (Glades Area), and Lot #3 (Palm Beach International Airport), with pricing submitted on a per-project basis through lump sum quotation, and individual projects capped at $99,999. Qualified vendors must maintain current State of Florida or Palm Beach County Construction Industry Licensing Board HVAC (HARV) certification, hold a valid Business Tax Receipt, and comply with Criminal History Records Check requirements for designated County facilities and airport security access. Insurance requirements vary by lot: $500,000 in Commercial General Liability and Business Auto Liability coverage for Lots #1 and #2, and $5,000,000 for Lot #3. Mandatory site inspections are required for each project prior to quote submission. The contract term is 60 months or until estimated funding is expended, with the initial pre-qualification response deadline having been September 8, 2022, though new vendors may submit applications at any time thereafter for evaluation and addition to the pre-qualified list.

Small Business Enterprise (SBE) sheltered market provisions apply for single-trade or multi-trade construction contracts at or below $100,000 where three or more certified vendors exist, and an SBE price preference of 10 percent is available for goods and services contracts. The County utilizes Palm Beach County's vendor database for certification status verification at the time of solicitation opening, and any modifications to prescribed submission forms will result in rejection. The anticipated contract value over 60 months is $1,000,000, though the County reserves the right to adjust this amount based on actual requirements. Projects at or exceeding $100,000 require separate competitive sealed bidding rather than the pre-qualification quotation process. The County is responsible for permit costs exceeding $1,000. Incumbent contractors currently serving the County are eligible to reapply and must meet all current qualification requirements to maintain roster status.