Roof Drain Services

Hillsborough County Public Schools (HCPS) is soliciting bids for comprehensive Roof Drain Services through solicitation number 25494-RFP-MST, seeking experienced vendors to provide roof-related drain maintenance and repair services across their school facilities. The procurement encompasses unclogging, cleaning, repairs, and maintenance of roof drainage systems, requiring vendors to supply all necessary labor, materials, equipment, and incidentals to complete service requests. HCPS intends to award contracts to three primary vendors, each responsible for a specific geographical maintenance area: West, Central, and East. The solicitation requires vendors to submit detailed pricing using a provided Excel spreadsheet, with rates for standard and non-standard hours for both Journeyman and Apprentice technicians, including an estimated annual usage of 2,500 standard hours and 200 non-standard hours. Key proposal submission dates include a question deadline of October 9, 2025, and a final proposal due date of October 23, 2025, with the initial contract term beginning upon Board approval and potential automatic renewals for up to four additional one-year periods. Evaluation will consider pricing, small business participation, and the vendor's ability to meet comprehensive service requirements.

The procurement includes several set-aside and diversity provisions, specifically encouraging participation through the Small Business Encouragement Program (SBEP), with evaluation points awarded based on the percentage of work allocated to HCPS-registered small business enterprises. Vendors must complete multiple compliance documents, including a Vendor Registration Form, a Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, and a Vendor Affidavit Regarding the Use of Coercion for Labor and Services. The solicitation restricts participation from entities owned, controlled, or principally located in designated foreign countries of concern, including China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria. While specific budget ranges are not explicitly stated, the pricing structure allows for a cost-plus approach with a maximum 15% markup on materials for unspecified miscellaneous items. Vendors must provide a one-year warranty on all goods and services, and the contract will utilize a firm, fixed price per unit model that includes all delivery, trip, fuel surcharges, and service call charges within the proposed pricing.