Notice_of_Intent_to_Award.pdf
PDF 1 MB Posted
- Attached to
- Roof Drain Services
- Solicitation number
- 25494-RFP-MST
- Issued by
- Florida
About this file
This is a Notice of Intent to Award for roof drain services solicited by Hillsborough County Public Schools (HCPS) through solicitation number 25494-RFP-MST. The procurement encompasses comprehensive roof-related drain maintenance and repair services, including unclogging, cleaning, repairs, and maintenance of drainage systems across HCPS school facilities. HCPS intends to award contracts to three primary vendors, each responsible for a specific geographical maintenance area designated as West, Central, and East regions. The solicitation required submission of detailed pricing using a provided Excel spreadsheet with rates for standard and non-standard hours for both Journeyman and Apprentice technicians, based on estimated annual usage of 2,500 standard hours and 200 non-standard hours. The question deadline was October 9, 2025, with final proposals due October 23, 2025. The initial contract term begins upon Board approval with potential automatic renewals for up to four additional one-year periods. Vendors must supply all necessary labor, materials, equipment, and incidentals to complete service requests.
Pricing follows a firm, fixed price per unit model that includes delivery, trip, fuel surcharges, and service call charges within proposed pricing, with a maximum 15% markup allowed on materials for unspecified miscellaneous items. The solicitation includes set-aside provisions through the Small Business Encouragement Program (SBEP), with evaluation points awarded based on the percentage of work allocated to HCPS-registered small business enterprises. Evaluation criteria encompass pricing, small business participation, and vendor capability to meet comprehensive service requirements. All vendors must provide a one-year warranty on goods and services and complete multiple compliance documents, including a Vendor Registration Form, a Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, and a Vendor Affidavit Regarding the Use of Coercion for Labor and Services. The solicitation restricts participation from entities owned, controlled, or principally located in designated foreign countries of concern, including China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria.
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Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Invitation to Bid: 25494-RFP-MST Roof Drain Services
Date: November 20, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez rebecca.baez@hcps.net Phone: (813) 272-4272
RFP #25494-RFP-MST Roof Drain Services
Bid notifications were sent to 67 vendors via VendorLink and 1,339 via Euna Open Bids (DemandStar).
Responses were received from 5 vendors.
Proposals Received
Company SLVMP Status Submission Date
Ackerman Plumbing, Inc.
2151 Whitfield Industrial Way Sarasota, FL 34243 Eric Ackerman Phone: (941) 755-7448 Fax: (941) 756-7448 eackerman@ackermanplumbingllc.com
Submitted 10/23/2025 12:14:38
PM
Gulf States Industries, Inc.
7222 Washington Street New Port Richey, FL 34652 Lucas Duffany Phone: (727) 849-8376 Fax: (727) 849-8378 gulfstateroof@aol.com
Submitted 10/23/2025 11:54:59
AM
Larson Plumbing, Inc.
3205 East 8th Avenue Tampa, FL 33605 Christopher Larson Phone: (813) 242-0911 Fax: (813) 242-0048 chris@larsonplumbing.net
SBE Submitted 10/23/2025 12:28:40
PM
Superintendent Van Ayres
Attachment A
Quality Plumbing Of Sarasota 3107 29th Avenue East Bradenton, FL 34208 Jordan Richards Phone: (941) 219-8397 Office@qualityplumbingsrq.com
Submitted 10/23/2025 12:40:35
PM
RMS Orlando, Inc 1919 Ellman Street Orlando, FL 32804 Richard Tennyson Phone: (407) 245-7663 Fax: (407) 245-7667 troy@rms-orlando.com
Submitted 10/20/2025 1:49:17 PM
TORO CONSTRUCTION SERVICES INC
12113 Grovewood Avenue Thonotosassa, FL 33592 Henry Toro Phone: (813) 530-0490 Fax: (813) 530-0030 henry@torocsi.com
SBE Draft 10/23/2025 3:03:18 PM
Advanced Roofing, Inc.
1950 North West 22nd Street Ft Lauderdale, FL 33311 Debbie Giuliani Phone: (954) 522-6868 Fax: (954) 566-2967 debbieg@advancedroofing.com
Do not wish to submit a quote
10/13/2025 9:38:42 AM
Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Ellis Stephen Specialist 3 Facilities Maintenance Support stephen.ellis@hcps.net
Voter Lara Juan Specialist 1, Roofing Services
Facilities Maintenance Support juan.lara@hcps.net
Voter Lopez Todd Supervisor, Assistant Maintenance Repair
Facilities Maintenance Support todd.lopez@hcps.net
Advisor Keading Mina Maintenance Operations Center Specialist
Operations Division zzkaedignm@sc.hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement, Contracts and Solicitations Team rebecca.baez@hcps.net
Criteria Phase I
Qualifications and Experience: Proposer’s experience and qualifications in the related commodities and contractual services, as well as their abilities.
Weight: 30
Specifications/Scope of Work: the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe Weight: 25
Cost/Best Value: Best value means the highest overall value to HCPS based on Factors that include, but are not limited to, price, quality, design, and workmanship.
Weight: 35
SBE Vendor: Procurement Use Only – Determined by Formula – Total added to Score Tabs for each proposal.
Weight: 10
Phase I
Evaluations
Criteria Qualifications and Experience
Specifications/ Scope of Work
Cost/Best Value
Utilization of HCPS-registered Small Business Enterprises
Total
Weight 30 25 35 10 100
Ackerman Plumbing, Inc.
17.50 18.75 20.42 0.00 56.67
Gulf States Industries, Inc.
30.00 20.83 26.25 0.00 77.08
Quality Plumbing Of Sarasota
22.50 18.75 26.25 0.00 67.50
Recommendation for Award
Gulf States Industries, Inc. – Primary
Quality Plumbing of Sarasota - Alternate
*Non-Responsive
Larson Plumbing – Exception to section 4.2.9 Subcontractor.
RMS Orlando Inc – Did not submit a bid package.
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